Clearly define the SRS authority to dismiss reports based on procedural non-compliance, lack of probable cause, insufficient evidence or mitigating circumstance(s) as presented.
Criteria for Dismissal
Feedback
To identify Student Load academic classification designations
Pre-college courses are numbered 000-099. Lower-division college courses are numbered 100 to 299. Upper courses are numbered 300 to 499. Generally, first-year-student courses are 100 to 199; sophomore courses are 200 to 299; junior courses are 300 to 399; and senior courses are 400 to 499.
This policy replaces the following from March 2012: Course Numbering
The Registrar establishes course numbers for new courses and approves requests for numbering changes for existing courses.
The course numbers are recorded in CAMS. The CAMS term is CourseNumber.
Updated as changes are made to load level.
Registrar, CAMS Manager
--- Title: Policy for Internet Protection and Appropriate Use ---The Bureau of Indian Education (the BIE) is committed to providing a safe and secure learning and work environment for all students, personnel, and visitors of BIE-operated schools and dormitories. The BIE recognizes that an essential component of ensuring a safe school environment is the creation and implementation of a comprehensive policy defining required compliance and adherence to the Child Internet Protection Act (CIPA) and appropriate and inappropriate use of the Internet in every school and dormitory.
This policy applies to BIE-operated schools and dormitories. P.L. 100-297 grant schools, P.L. 93-638 contract boarding schools, and peripheral dormitories can adopt this policy; if not, they are required to implement a similar policy independently.
Overview of the Educational Native American Network (ENAN)
The Bureau of Indiana Education (the BIE) is responsible for administering the only national education system for American Indian children and adults. School programs provide for the education of Indian students attending federally funded elementary and secondary schools. Federal laws, treaties, and court decisions mandate the education of Indian children as a Federal responsibility. The BIE information technology requirements encompass multiple and varied needs of students, administrators, teachers, and central office staff.
The primary conduit of information services and delivery is the Educational Native American Network (ENAN) which provides network connections between BIE locations and Internet access. ENAN provides standards-based connectivity, security, content delivery, web services, distance learning, GPS school-bus tracking and wireless communication, email access, and education application access that encompasses all BIE school networks, platforms, and other computing environments to provide timely access to educational resources and data. ENAN connects Bureau-funded Schools to each other and the Internet. The Internet connections reside at three Hub locations: Albuquerque, New Mexico; Phoenix, Arizona; and Sioux Falls, South Dakota. At each of these hubs, the BIA has installed CIPA-compliant content filters. These filters protect the users and devices of the network from inappropriate content in accordance with CIPA guidelines. The BIA Network Operations Center manages and operates the filtering system. Records are available upon request through the local Field Support Manager. See Enclosure 1 for specific content filtering.
Children's Internet Protection Act Standards of Compliance
The Children's Internet Protection Act (CIPA) is a federal law enacted by Congress to address concerns about access to offensive content over the Internet on school and library computers. CIPA imposes certain types of requirements on any school or library that receives funding for Internet access or internal connections from the E-rate program. E-rate is a program that makes certain communications technology more affordable for eligible schools and libraries. In early 2001, the Federal Communications Commission (FCC) issued rules implementing CIPA (see http://www.fcc.gov/guides/childrens-intemet-protection-act).
BIE schools and dormitories are all subject to CIPA and may not receive the discounts offered by the E-rate program unless they certify that they have an Internet safety policy that includes technology protection measures. BIE-Operated Schools and those schools "fully" connected to the ENAN network are blanketed by CIPA filtering measures that block or filter Internet access to pictures that are: (a) obscene; (b) child pornography; or (c) harmful to minors (for computers that are accessed by minors). Schools and dormitories not "fully" connected to ENAN must have a written CIPA policy that supports the requirements of CIPA.
BIE Content Filtering, Security Measures, and Blocking Address the Following:
Acceptable Use, Appropriate Use of the Internet and Social Media, and Social Networking Policy
Personnel within the BIE are responsible for using the Department of the Interior guidelines and policies covered under these topics.
Enclosures: (as written)
Enclosure 1 (CIPA Filtering) to BIE Policy for Internet Protection and Appropriate Use
Enclosure 2 (Student Internet Use Policy and Agreement) to BIE Policy for Internet Protection and Appropriate Use
Enclosure 3 (Acceptable Use Policy) to BIE Policy for Internet Protection and Appropriate Use
--- Title: Hearing Docket – Student Court ---To establish a record of Student Court cases for documentation purposes.
To ensure student information is kept confidential. Related only to office procedures of the SRS office.
FERPA
The United States Department of Education requires every postsecondary institution receiving federal funds (Title IV) to have an academic progress policy that is used to determine a student's continued eligibility for financial aid funding. The Satisfactory Academic Progress, (SAP) Policy at Haskell Indian Nations University, has three components:
To be eligible for FSA funds, a student must make satisfactory academic progress.
Maximum Timeframe Requirements:
The maximum timeframe for students completing degree requirement is 150 percent of the published program length. Students must complete 67% of all courses attempted at the current academic level of enrollment, which is calculated by dividing cumulative hours earned by cumulative hours attempted. The following grades count as attempted, but not as completed/earned courses:
The total number of hours a student has attempted and completed at Haskell and credits hours accepted by Haskell Indian Nations University are counted as both attempted and completed credits and are included in the maximum timeframe calculation.
Students who change declared degree program before completion may do so. However, all attempted credits in all degree programs are included in the maximum timeframe calculation.
Cumulative Grade Point Average Requirements:
Students must maintain the cumulative GPA based on the earned credit levels listed below. When a student's progress is reviewed, these requirements must be met by both full-time and part-time students. If this level has not been maintained the student MAY NOT RECEIVE ANY FINANCIAL AID OF ANY KIND until the student's progress level is achieved.
|
2.0 GPA |
|
2.0 GPA |
PACE of Progression:
The Pace is defined as the student's progression to ensure completion within the maximum time frame. The Pace is measured at the end of each payment period.
Calculating Pace/Quantitative Progress = Cumulative number of credit hours completed
----------------------------------------------------------
Cumulative number of credit hours attempted
Measurement of Academic Progress:
Satisfactory Academic Progress (SAP) measurement includes the Fall, Spring, and Summer semesters and is measured at the end of each semester. Failures and withdrawals are considered courses attempted. If a student received an Incomplete (I) for a grade, it would be considered a failing (F) grade for satisfactory academic progress.
Repeated courses per federal regulation, Federal aid may not be used to pay for more than on repeated of previously passed course (class) in which a student received a grade A through D. The student can take the course again, but will NOT be able to receive financial aid again for this course. The credit hours for the course will be subtracted from the overall total credits attempted for the semester when determining the financial for the semester.
Audited Courses do not count toward the release of student's financial aid nor in the calculation of completed credit hours for Satisfactory Academic Progress.
Financial Aid: all students who receive or will apply for Federal Student Aid.
SAP: Satisfactory Academic Progress
FSA: Federal Student Aid
Good Standing: A students who are meeting all of the Standards of Satisfactory Academic Progress and are not in a period of "Warning", "Suspension", or "Probation" are in good standing and no additional enrollment, advising, or academic contact requirements specified.
Warning: A student who has been in "Good Standing" and who has not met one or more of the Standards of Satisfactory Academic Progress will be placed on "Warning." The student is required to meet with TRIO or Student Success Center Retention Specialist.They will develop a plan and sign a contract for academic success. A warning does not prevent a student from receiving financial aid and scholarships. A "Warning" is intended to alert the student to a current deficiency in the academic progress. The continued lack of progress will ultimately lead to "Suspension".
Suspension: A student who has not met one or more of the Standards of Satisfactory Academic Progress while on "Warning" will be placed on Suspension. A student who cannot mathematically complete their declared degree within the maximum timeframe while on any status (Good Standing, Warning, or Probation) will be placed on Suspension.
Students who cannot raise their graduation GPA to the minimum 2.0 within the maximum timeframe in any status (Good Standing, Warning, or Probation), will be placed on Suspension. Students who have been placed on Suspension may appeal. Appeals are reviewed and either approved or denied-submitting an appeal does not guarantee approval. Without an approval appeal, students who have been placed on Suspension are not eligible for Federal Student Aid.
Probation: A students who has been placed on Suspension and has successfully appealed are placed on "Probation" for one period of enrollment. Student placed on Probation can regain eligibility for Federal Student Aid; if
Appeal: The process by which a student who is not meeting institution's SAP policy petitions for reconsideration of eligibility for Title IV aid.
Financial Aid Probation: A status under which a student can remain Title IV eligible after being found not to be making Satisfactory Academic Progress.
Appeal Committee: consists of four representatives from the Haskell Community (five (5) staff).
Financial Aid:
Failure to comply with the SAP Policy will be grounds for ineligibility for Federal Student Aid.
Written or Email notification will be sent to the students if this policy should be modified
For Appeals, student must follow the respective system appeals process;
To appeal, the student must send a letter of appeal to the Financial Aid Office within three weeks upon receipt of notification. The Appeals Committee will meet the first week of every month. Your appeal must be received within five (5) days before their regular meeting. The appeals committee will respond to the Financial Aid Officer/Director of any decisions. Written notification will be sent to the student upon the determination of the Appeal Committee by the Financial Aid Officer within two weeks of the appeal decision. The decision made by the Appeals Committee is final and cannot be further appealed.
Financial Aid policies will be kept in the Financial Aid Office as well as on the Haskell Web site.
All policies impacting students will be included in the University Catalog.
The purpose of this policy is to describe and outline the process for Minor Improvement and Repair (MI&R).
Minor Improvement & Repair (MI&R) is the repair of items that cannot wait for Facilities Improvement and Repair (FI&R) and work which can be accomplished at the local level
Applies to all work which requires minimal engineering design and in the FACCOM backlog and prioritized based on safety requirements, urgency of need, and cost factors.
Transcribed from the 2004 Policy Book.
Definition of Satisfactory Academic Progress.
Satisfactory academic progress for part-time students (those taking fewer than 12 credit hours) will be prorated accordingly. Students in baccalaureate programs requiring additional semesters may appeal to the respective departments, schools, and Academic Review Board. Student Financial Aid eligibility may be adversely impacted if a baccalaureate degree is not completed in 12 semesters.
Students are considered to be making satisfactory academic progress if they:
o Maintain a 2.0 cumulative and semester GPA
o Successfully completed at least 67% of credits attempted
o Credit hours cannot exceed 150% of published program length
Vice President of Academics
Office of the Registrar
Credit hours in courses for which grades of "A", "B", "C", or "D" have been earned are officially recognized as completed hours, along with "credit by special examination" and "credit for military service."
--- Title: Complaints ---The management of student complaints about an instructor.
To articulate the role of academic advising in student success;
To ensure that advisors provide consistent services to their academic advisees.
Students and faculty share the responsibilities for successful academic advising. Academic advising requires good planning and a sound understanding of degree requirements.
This policy consolidates and replaces two from March 2012: Advising Overview and Advising Requirements.
Applies to all admitted and enrolled students.
The following represent the expectations the University has of faculty and staff advisors:
Meeting and Contact:
Academic Progress:
Goal-Setting:
Change of Advisor Process:
Recordkeeping and Management:
Completion and submission of Petition to Graduate one semester prior to anticipated graduation date to the Office of the Registrar
See the current Academic Calendar for deadlines.
Advisors are assigned by the Vice-President for Academics (or his/her designee; currently the Director of Admissions) during the admissions process. Advising assignments (including updates) are maintained by the Registrar.
This policy is to describe the requirements for obtaining leave from the University for military service.
Students serving in the National Guard or Reserves who are called to active-duty training or service for periods less than 2 weeks will be excused from class.
In the event a student is called to active duty for longer than 2 weeks or deployed during an academic semester at any time, such students may withdraw with a "W" for all classes regardless of whether the deadline for doing so has passed.
This policy applies to students who must take leave for military services.
It is the student's responsibility to work with the instructor to make up assigned work and tests in a timely manner if the student is to be absent for two weeks or less and is not withdrawing from the course altogether.
Students who are called to active duty training must furnish a copy of their letter (orders) to the Office of the Vice-President for Academics, who will notify instructors of the active-duty training or service and the length of training, if the letter so states.
None
Registrar
The purpose of this policy is to identify projects which are beyond the normal scope of MI&R projects.
Facilities Improvement & Repair (FI&R) is for major repair and renovation that requires needs assessments for justification and calls for major design and construction efforts. Congressional approval is required before an FI&R project can proceed and must be in FACCOM.
Transcribed from the 2004 Policy Book
Effective immediately, all DOI IT hardware purchases (e.g., laptops, desktops, servers, etc.), both under and over the micro-purchase threshold, are mandated to use the following enterprise contracts:
Category 1 - Windows-Based IT Hardware Systems: Windows-based IT hardware systems must use the Army Computer Hardware Enterprise Software and Solutions (CHESS) Army Desktop and Mobile Computing (ADMC-2) contract.
Category 2 - Windows-Based Servers: Windows-based servers must use the National Aeronautics and Space Administration (NASA) Solutions for Enterprise-wide Procurement (SEWP).
Category 3 - iOS (Apple) Systems: iOS (Apple) systems must use the Service Disabled Veteran Owned (SDVO) businesses under NASA SEWP contacts.
This policy memorandum replaces the April 29, 2011, memorandum "Interim IT hardware ordering instructions" and will remain in effect until cancelled or replaced.
Step-by-step ordering instructions, DOI Bureau and Office contacts, warranty support information, and specific guidance for competition, set-asides, and charge card purchases may be found online at https://portal.doi.net/CIO/ERM/HW/Pages/EnterpriseITHardware.aspx. DOI- unique requirements for asset tagging and imaging will be posted as details are defined.
Also, in accordance with DOI Secretarial Order 3309. all IT procurements over $3,000.00 must be entered and approved in the Bureau IT Spend Plan prior to purchase.
If you have questions that are technical in nature, please contact your Bureau/Office representative. A list of Bureau/Office contacts can be found online at https://portal.doi-net/CIO/ERM/HW/Lists/Bureau%20IT%20Contacts/AllItems.aspx.
Thank you for your cooperation and assistance. If you need additional information, please contact your Bureau/Office representative or the Enterprise IT Elardware Integrated Project Team contacts:
Terri Callahan, Contracting Officer, NBC, at terri_callahan@nbc.gov;
Leonard Nadybal, Contracting Officer, NBC, at leonard_nadybal@nbc.gov;
Megan Olsen, Small Business Advocate, NBC, at megan_Olsen@nbc.gov;
Debra Glass, Strategic Sourcing Program Manager, PAM, at Debra_Glass@ios.doi.gov; and
Kym Bums, Program Manager, OCIO, at kburns@ios.doi.gov.
cc:
Deputy Assistant Secretary - Technology, Information, and Business Services
Deputy Assistant Secretary - Budget, Finance, Performance and Acquisition
Bureau Chief Financial Officers
Office of Chief Information Officer Executive Staff
Bureau Procurement Chiefs
DOI Enterprise IT Hardware Program Manager
Charge Card Agency/Organization Program Coordinators
Charge Card Bureau Leads
Director, Office of Small and Disadvantaged Business Utilization
The purpose of this policy is to announce the retirement of older policies about resident assistant in-kind contributions.
Haskell Indian Nations University does not give resident assistant in-kind contributions
This applies to all students and all employees.
This policy supersedes "Resident Assistant In-kind Contributions, 1990-1991."
None
None
None
None
To have written procedures for collection of certain fees to aid people involved in enrollment, registration, advising, and housing
To provide consistency in collections
To ensure student fees are collected and deposited in a timely manner
To provide information to students and staff
?? (see 7-16-92 policy from old black book)
……
Failure to comply could be grounds for discipline.
None
???????
--- Title: Copyright Laws (pending) ---To guide the reproduction of copyright protected work and to ensure Haskell Indian Nations University is not liable for any suit, demand, claim, or liability arising from a breach of copyright protection on the basis of copyright infringement.
As a consumer of intellectual property. Haskell Indian Nations University is committed to adhering to all applicable laws regarding intellectual property. Haskell faculty, staff, and students are required to comply with all U.S. copyright laws, including Title 17 U.S. Code, the United States Copyright Act, the Digital Millennium Copyright Act of 1998, and the Technology, Education, and Copyright Harmonization (TEACH) Act 2002.
Copyright infringement of a copyright owner occurs when a protected work is used in a manner that violates the exclusive right of the copyright owner (when such use is neither authorized by the copyright owner, nor within the scope of one of the limitations applying to the copyright owner's assertion of that exclusive right).
Copyright protected material must contain a notice of copyright and a statement of copyright permission, unless an exception or limitation under Fair Use Guidelines to copyright applies. Notice of copyright must clearly identify the owner of the copyright, and permission for use must state the conditions of use, e.g., "Copyright of the articles contained in this journal is held by the ( Name of Copyright Owner). Permission is granted to reproduce and distribute copies of the work in its entirety for nonprofit educational or library purposes, provided that copies are distributed at or below cost, that the copyright notice is included on each copy, and that no alterations or modifications in the text are made."
Fair Use Guidelines may provide an exception or limitation to copyright permission based on:
Materials submitted for copies under Fair Use Guidelines must contain a notice of copyright and use the following guidelines to determine whether fair use applies:
Source: U.S. Copyright Law Title 17
Failure to comply could be grounds for discipline.
N/A
N/A
Residency credit is awarded for courses taken on the Haskell campus, approved off-campus sites, courses taught by approved adjunct faculty, or courses directed by Haskell faculty.
To establish guidelines for the professional conduct of the faculty member with students in the classroom, in sponsored social events, and in other extra-curricular activities that promote the educational objectives of Haskell Indian Nations University.
Students may repeat for credit only those courses in which the earned grade is a "D" or "F". All repeated course grades appear on the transcript along with the "D" or "F" previously earned.
Only the latest grade may satisfy part of the hour requirements for a degree, but both grades will be calculated in the cumulative grade point average.
--- Title: Vehicle Storage ---To regulate vehicle storage on campus.
All student motorized vehicles must be removed from Haskell campus within 72 hours after the residential halls close for the semester. Any individual violating this policy will have his/her vehicle removed from the campus by commercial vendor.
Permission for vehicle storage must be obtained from the Campus Parking and Traffic Office (example, Christmas Holiday). If permission is approved for vehicle storage, vehicles must be parked in the Coffin Sports Complex parking lot and must be registered with the Parking office. Any individual violating this policy will have his/her vehicle removed from the campus by commercial vendor.
Permission for vehicle storage by students and faculty/staff may be granted following a request process (example Summer break, Christmas Holiday, Travel (training).
Vehicle owners will be notified by mail or phone stating the date the vehicle must be moved. If the vehicle is not moved or proven to be drivable, the vehicle will be removed from the campus by a commercial vendor.
Any individual violating this policy will have his/her vehicle removed from campus by commercial vendor and the owner of the vehicle will be responsible for the cost.
None
Facilities Department
Addressing the need in extingent or reasonable circumstances to reschedule appointments, conferences or hearings, to include Student Court.
To ensure appropriate administrative coverage of academics in the absence of the Vice-President for Academics.
The Vice-President of Academics (VPA) will delegate authority to ensure continuity of operations when absent from campus or otherwise unavailable.
This policy applies only to the Academic Division.
The deans or directors serving as Acting Vice-President for Academics are selected on a rotating basis and as available:
The Administrative Assistant for the Office of Academics will notify the campus via email regarding the delegation of authority. This email will contain contact information for the Acting VPA as well as length of time in acting capacity.
Failure to comply could be grounds for discipline.
As needed
Vice-President for Academics
Whenever a student, because of his/her mental or physical condition, exhibits behavior that constitutes a danger to himself/herself, other persons or property, or when that behavior is disruptive to the normal educational processes of the University (including activities in University housing) or renders him/her incapable of achieving academic goals, that student may be temporarily withdrawn from the University. A student whose behavior meets the conditions as outlined above, and who does not agree to a voluntary withdrawal, may be withdrawn by administrative action.
An Administrative Withdrawal policy may be activated by the Vice-President for Academics or the Vice-President for University Services in consultation with the Director of Student Housing.
At or near the time of withdrawal, the student shall be given information and the conditions of withdrawal in writing that will include the following:
The written plan outlined above may be subject to amendment as determined by the Vice-President for Academics or Vice-President for University Services. After compliance with the any recommendations provided, the student must reapply for admission to the University in order to continue her/his studies. Although this policy is not intended to be punitive, invoking the policy does not imply that the student will necessarily be exempt from regular disciplinary action according to the policies governing the University community as printed in the Code of Student Conduct.
--- Title: Listing of Incident Reports – Office Procedures ---To have a quick reference list for SRS Office to use as to reports received and status of dispositions; and have a basis for statistical reports. Meet certain BIA reporting requirements and assist in planning purposes. Types of reports may include not not limited to: Monthly reports, semester report, substance abuse, incidents involving violence, Student Court, Ineligibility for Housing, Board of Regents Report, informational articles.
Students may initiate an Academic Appeal for decisions affecting their grades, enrollment, readmission, or academic status if they are not satisfied with of the decision reached by Departmental Review or Admissions Review Boards.
Students interested in internships must submit a proposal to the department in which the internship will be completed, prior to approval and enrollment.
To develop a pool of judges for Student Court, and to ensure compliance with 25 CFR 42.4
25 CFR 42.4 3.
To provide programs, services and resources that will assist students and alumni in developing suitable career opportunities based on their education, experiences and interests.
University policy.
To any Haskell Indian Nation University student or alumni.
Students may receive credit for a course by passing a comprehensive challenge examination but cannot receive credit by examination for courses that they have failed or from which they have withdrawn. Students can challenge no more than 10 credit hours in pursuit of an associate degree and no more than 20 credit hours in pursuit of a baccalaureate degree. Students must obtain the approval of the appropriate dean, department chair and course instructor in order to challenge a course by examination.
The transcript notation "Credit by Examination" or a letter grade for the course will be awarded for creditable performance on the examination, subject to the policy of the department awarding credit. No official record of unsuccessful challenges is kept.
--- Title: Scheduled Class Meeting Times (pending) ---For public safety: The University can identify locations of faculty and students in case of emergency.
For credit and course integrity: Published meeting times align with actual meeting times.
The scheduling of class meetings after the official enrollment has closed cannot be arbitrarily changed. Any changes to the semester scheduling of class meetings must receive approval from the dean of the school/college and the Vice-President for Academics (VPA).
Applies to faculty and students.
If the location of the class is permanently changed, the Dean must approve the change through the VPA. The VPA will notify the Registrar, who will make the change in CAMS.
Failure to comply could be grounds for discipline.
Upon approval, the VPA will notify the Deans. The Deans are responsible for communicating this policy to all instructors.
N/A
Registrar
To ensure public safety;
To protect students and the University from liability.
With permission from the instructor, a person may attend a class as a guest for not more than 5 class meetings or 1/3 of the total, whichever is less. Neither the instructor nor the University accepts liability for the actions of guest(s) even if permission to attend the class has been granted.
Applies to all faculty, students, and potential guests.
A guest is considered a person who is not enrolled, pays no fee and typically wishes to attend only a part of the class meetings.
Permission may be given by the instructor(s) of record either verbally or in writing.
None
Instructors are encouraged to maintain a record of approval.
To ensure compliance with 25 CFR 42.4, confidentiality of student records release to those who "need to know."
Re-Ad Disciplinary Status Procedure:
Suspension/Expulsion
The purpose of this policy is to ensure that students, parents, guardians, employees and applicants for admission and employment at Haskell Indian Nations University are aware of their legal rights under Title IX and that the university complies with our obligations under Title IX.
Policy. Haskell Indian Nations University is committed to a teaching and living environment free of sexual violence, sex discrimination, sexual harassment and violence and to ensure gender equity in education and athletics. In order to meet this intent and to comply with requirements of the Department of Education Title IX, Haskell has established a comprehensive Title IX program, established a Title IX coordinator and the appropriate training and education services required.
Title IX prohibits discrimination based on sex in education programs and activities in federally funded schools at all levels. Title IX protects students, employees, applicants for admission and employment, and other persons from all forms of sex discrimination, including discrimination based on gender identity.
The full-time Title IX Coordinator is under the Office of the Presidents and is responsible for coordinating Haskell's compliance with Title IX, including the grievance procedures for resolving Title IX complaints. All complaints raising Title IX issues, even if the complaint was initially filed with another individual or office or the investigation will be conducted by another individual or office are reported and monitored by the Title IX coordinator.
The Title IX coordinator must notify students and employees of the coordinator's contact information in its notice of nondiscrimination. This contact information is to be widely distributed and can be found on the website and various publications. Sanctions for violations of Title IX vary based on whether a student or federal employee.
Complaints of a Title IX Violation should be submitted to the Title IX Coordinator. The procedures used to investigate the complaint vary depending on the nature of the allegation, the age of the student/students involved, the investigatory requirements of the compliant and applicable federal, state or local legal requirements.
Recordkeeping Authority and Designation. Shall reside with the Office of Student Conduct.
--- Title: Textbooks (pending) ---To provide a standard time-frame for ordering textbooks to ensure timely availability to students.
The deadlines for ordering textbooks ensure adequate time for locating required textbooks, ensuring best pricing, receiving and cataloging books into the inventory, and preparing for distribution.
The Library maintains an inventory list of textbooks for all freshmen and sophomore level classes. Faculty members are advised to regularly check the inventory for the courses they teach to determine availability, particularly when setting class sizes for enrollment. Faculty are also responsible for requesting and reviewing examination copies of textbooks and for making recommendations for updating textbooks as funds allow.
In order to efficiently use limited resources for the purchase of textbooks, all adopted textbooks should be used for at least six (6) semesters, and any deviation must have a justification approved by the Vice-President for Academics. Publishers usually have two revision cycles - a yearly revision and a periodic major revision. Faculty should make every effort to assure current and updated course materials by coordinating course updates to the publishers' major revision cycles. Publishers usually provide review copies upon request and an instructor's edition when a book is adopted.
Textbooks for 300-400 level courses are to be purchased by the students.
--- Title: Haskell-KU Course Exchange (pending) ---
This policy describes the requirements for participating in the Haskell-KU Exchange program
Through a cooperative agreement between Haskell and the University of Kansas (KU), selected courses are offered for mutual credit for students of both institutions.
Applies to participating students.
As set forth in the Haskell Academic Calendar.
Office of the Registrar
The purpose of this policy is to explain the Federal Work-Study Program.
Federal Work-Study (FWS) provides part-time jobs for students with a financial need, allowing them to earn money to help pay for educational expenses while attending school.
Haskell determines the amount of federal work-study award based on a student's remaining financial need and availability of funds. Funding is limited and awarded to those who are Pell Grant eligible.
Students are paid an hourly wage that is equal to or exceeds the federal and state minimum wage.
Students may work up to 20 hours per week when classes are in session provided they are not working during their scheduled classes. A student may work up to 40 hours per week when classes are not in session.
Federal Work Study Student must maintain satisfactory academic progress.
Students on warning status are ineligible for Federal Work-Study.
(Please note: this is the Federal Program, not the institutional/Haskell program.)
This policy applies to all students, departments and programs within the university.
To Apply for FWS please stop by the Financial Aid Office for information on how to apply.
Students: Students who do not complete this process will be ineligible for FWS.
Employees: Failure to comply could be grounds for discipline.
Ineligibility for the FWS is not an appealable action.
The Financial Aid Office is the official record keeping office. They are responsible for the management of the program on campus and also required to report to the Department of Education.
To identify Student Load academic classification designations
Pre-college courses are numbered 000-099. Lower-division college courses are numbered 100 to 299. Upper courses are numbered 300 to 499. Generally, first-year-student courses are 100 to 199; sophomore courses are 200 to 299; junior courses are 300 to 399; and senior courses are 400 to 499.
This policy replaces the following from March 2012: Course Numbering
The Registrar establishes course numbers for new courses and approves requests for numbering changes for existing courses.
The course numbers are recorded in CAMS. The CAMS term is CourseNumber.
Updated as changes are made to load level.
Registrar, CAMS Manager
--- Title: Cost of Attendance (COA) ---The purpose of this policy is establish a protocol to determine Cost of Attendance (COA).
The cost of attendance (COA) is used to calculate the level of financial need. The COA is updated each year and refers to the estimated amount a full-time student enrolled in courses at Haskell can expect to spend each year. The COA depends on factors such as place of residence and can be adjusted through application with the Financial Aid Officer.
Included in COA:
Cost of Attendance information is published on the Consumer Disclosure webpage.
This applies to the Financial Aid Office.
Once the COA has been calculated it must be submitted to the CIE Office for review and published on the Consumer Disclosure information page annually.
Failure to comply could be grounds for dismissal.
Submission deadline: June 15 of each year.
The Financial Aid Office will maintain and publish this information.
This policy is to outline the standards and procedures for transferring credit.
The Registrar, with assistance from academic departments, will determine the transferability of courses for credit.
Only courses with a grade of "C" or higher (2.0 on a 4.0 scale) will be considered for transfer.
Courses accepted for transfer will appear on the Haskell transcript as credited courses, but will not carry grade points and not affect a student's G.P.A.
Students may apply a maximum of 30 approved transfer credit hours towards an associate's degree and a maximum of 60 approved transfer credit hours towards a bachelor's degree.
This policy applies to all students with transcripts from other institutions.
Applicants for transfer to Haskell must submit their transcripts as part of their application packet. The Registrar will provide a written evaluation of transfer credit to students after they are accepted for admission and to their advisors. The evaluation of course credits will indicate which courses have transferred and which courses fulfill general education requirements and Haskell degree requirements.
Current students who take courses elsewhere will see applicable courses transferred upon submission and review of their transcripts from other institutions.
Upon review, departments/programs may request approval of transfer courses for credit that are comparable in nature to those offered by the University. Due to the diversity of course numbering and titles at various universities, some credits may be transferable.
There is no deadline; however, late submission of transcripts could delay enrollment and/or graduation or result in unnecessary course or requirement repeats.
Registrar
The purpose of this policy is to ensure the timely development and publication of policies and procedures related to financial aid, including those policies that derive from federal policies as well as the internal policies and procedures of the HINU Office of Financial Aid.
The Director of the Office of Financial Aid will oversee the development, editing, publication, and ongoing revision of policies related to financial aid. This includes publishing and adopting federal policies for HINU institutional use as well as internal office policies.
This policy includes the development of necessary policies related to federal policies and also replaces all of the several policies from 1990-1991, 2001-2002 and later that address internal office procedures such as "Student Sign-in Sheets" and "Office and Inter-office Mail."
Failure to maintain and publish updated and accurate financial aid policies could be grounds for the institution's suspension from or termination from federal financial aid programs and so could be grounds for discipline.
None
Office of Financial Aid
To provide a system for indicating student achievement in a course.
This policy applies to academic credentials only and is not for the purposes of financial aid determination, whose policies may be found through that office.
Haskell uses letter grades to evaluate academic performance in a course.
Grades for course can be one of the following: A, B, C, D, F, RA, RB, RC, RD, RF, WA, W, WF, I, AU, NG, or WG.
Grades are defined as follows:
A: Superior Performance. The grade of A is worth 4 points per credit hour in the credit-points-earned calculation.
B: Above Average Performance. The grade of B is worth 3 points per credit hour in the credit-points-earned calculation.
C: Average Performance. The grade of C is worth 2 points per credit hour in the credit-points-earned calculation.
D: Below-Average Performance. The grade of D is worth 1 point per credit hour in the credit-points-earned calculation.
F: Unacceptable Performance. The grade of F is worth 0 points per credit hour in the credit-points-earned calculation.
RA: Superior Performance in a Pre-College Course. The grade of RA is worth 4 points per credit hour in the credit-points-earned calculation.
RB: Above Average Performance in a Pre-College Course. The grade of RB is worth 3 points per credit hour in the credit-points-earned calculation.
RC: Average Performance in a Pre-College Course. The grade of RC is worth 2 points per credit hour in the credit-points-earned calculation.
RD: Below-Average Performance in a Pre-College Course. The grade of RD is worth 1 point per credit hour in the credit-points-earned calculation.
RF: Unacceptable Performance in a Pre-College Course. The grade of RF is worth 0 points per credit hour in the credit-points-earned calculation.
CR: Credit. The grade of CR can be assigned in two circumstances: (1) for a lower-level general education class when a student has placed into the higher-level class (for example: a student who tests into Calculus I will be assigned credit (CR) for MATH 101; or (2) in the event that a student is approved to transfer in courses from another institution where the award at that institution was "credit," "pass," or similar. The CR grade counts as credits earned but does not impact the GPA.
WA: Withdrawal from Course (Administrative). The grade of WA indicates that an administrator (e.g., VPA) has initiated a student's withdrawal from a course after the university deadline for normal withdrawals (see W grade, below) due to exigent circumstances. Such a withdrawal requires administrative consultation with and approval by the faculty member of record; once approved and assigned, the course will be excluded from the grade-point average (GPA) and hours attempted or earned calculations. This record of faculty approval will be documented and maintained in the office of the VPA.
W: Withdrawal from Course (Student). The grade of W indicates that a student has initiated a withdrawal from a course. The W grade does not figure into the credit-points-earned calculation provided the student initiates the withdrawal prior to stated University deadlines (i.e., will not affect GPA; will not be included in hours attempted or earned).
WF: Withdrawal from Course (Faculty). The grade of WF indicates that the faculty member of record has initiated a student’s withdrawal from a course due to non-attendance or consistent lack of performance in the course. The WF is included in the credits-points-earned calculation and hours attempted or earned and figures the same as an F grade (i.e., 0 points). This grade must be assigned prior to the stated University deadline for a regular course withdrawal (i.e., W grade).
I: Incomplete. The grade of I indicates that the instructor and student have entered into an Incomplete Contract, q.v. [policy under review]. It will eventually be changed by the Registrar according to the terms of the contract. The I grade does not figure into a credit-points-earned calculation (will not affect GPA; will not be included in hours attempted or earned)
AU: Audit. The grade of AU is only entered by the Registrar and only when written approval of the instructor for the student to attend class. The AU grade does not figure into a credit-points-earned calculation (will not affect GPA; will not be included in hours attempted or earned)
NG: Academic Forgiveness. The grade of NG is only entered by the Registrar and only when the Academic Forgiveness form has been approved by the Vice-President of Academics. The NG grade does not figure into a credit-points-earned calculation (will not affect GPA; will not be included in hours attempted or earned)
WG: Waiting Grade. The grade of WG is only entered by the Registrar and only when the office has not yet received a grade from the instructor. The WG will be changed once the final grade has been received. The WG grade does not figure into a credit-points-earned calculation (will not affect GPA; will not be included in hours attempted or earned).
Instructors enter final grades on a course roster or online into CAMS.
If using a course roster, original is to be submitted to the VPA office; instructors are encouraged to maintain a copy of the roster in their files for a minimum of one calendar year.
If submitting grades directly online into CAMS, instructors are asked to submit an email (after successfully uploading grades) to their Dean and the Registrar confirming that grades have been entered.
Final grades are entered and/or verified into the CAMS system by the Registrar.
Falsification of grades constitutes academic and professional misconduct and will be cause for employee discipline. Excessive appearance of the WG will be cause for instructor discipline.
This policy consolidates and replaces three from March 2012: Credits, Grades, and Grading.
Students can appeal a final course grade. See “Appeals: Grades” policy.
Office of the Registrar
To identify Student Load academic classification designations
The Student Load academic classification is based on total number of credit hours for which a student is enrolled. Load classifications are as follows:
This policy replaces the following from March 2012: Academic Classification Full-Time Status.
The Registrar establishes a student’s academic classification (college level) during end-of-the-semester grade processing.
Updated as changes are made to load level.
Updated as changes are made to load level.
Registrar, CAMS Manager
--- Title: Classroom Guests (pending) ---To ensure public safety;
To protect students and the University from liability.
With permission from the instructor, a person may attend a class as a guest for not more than 5 class meetings or 1/3 of the total, whichever is less. Neither the instructor nor the University accepts liability for the actions of guest(s) even if permission to attend the class has been granted.
Applies to all faculty, students, and potential guests.
A guest is considered a person who is not enrolled, pays no fee and typically wishes to attend only a part of the class meetings.
Students must obtain permission as soon as possible from the relevant instructor prior to bringing a guest to each class.
Permission may be given by the instructor(s) of record either verbally or in writing.
None
Instructors are encouraged to maintain a record of approval.
To describe the conditions under which a high school student may enroll concurrently in courses at the University.
Students who are enrolled in high school and wish to take courses as a part-time student should not enroll in more than 9 credit hours per fall or spring semester or more than one course in a summer session. Any exception would need to be approved by the Vice-President for Academics and appropriate dean(s).
Financial aid and on-campus housing are not available for concurrently enrolled students.
Applies to high school students who wish to take courses at the University.
Persons wishing to enroll as a concurrent undergraduate student must submit the appropriate application form (special student), available in the Admissions Office.
Failure to comply could be grounds for discipline.
See the annual academic calendar for application due dates each semester.
Director of Admissions, Registrar
To establish criteria and procedures for obtaining a reduction in course load.
Requests for reduced course loads for disabled students are submitted to the Disability Support Services Coordinator with supporting documentation.
Applies to students who wish to apply for a reduction in course load.
N/A
See above.
Disability Services Coordinator; Vice-President for Academics
To provide a system for indicating student achievement in a course. The following applies to academic credentials only and is not for the purposes of financial aid determination, whose policies may be found through that office.
Haskell uses letter grades to evaluate academic performance in a course.
Grades for course can be one of the following: A, B, C, D, F, RA, RB, RC, RD, RF, WA, W, WF, I, AU, NG, or WG.
Grades are defined as follows:
A: Superior Performance. The grade of A is worth 4 points per credit hour in the credit-points-earned calculation.
B: Above Average Performance. The grade of B is worth 3 points per credit hour in the credit-points-earned calculation.
C: Average Performance. The grade of C is worth 2 points per credit hour in the credit-points-earned calculation.
D: Below-Average Performance. The grade of D is worth 1 point per credit hour in the credit-points-earned calculation.
F: Unacceptable Performance. The grade of F is worth 0 points per credit hour in the credit-points-earned calculation.
RA: Superior Performance in a Pre-College Course. The grade of RA is worth 4 points per credit hour in the credit-points-earned calculation.
RB: Above Average Performance in a Pre-College Course. The grade of RB is worth 3 points per credit hour in the credit-points-earned calculation.
RC: Average Performance in a Pre-College Course. The grade of RC is worth 2 points per credit hour in the credit-points-earned calculation.
RD: Below-Average Performance in a Pre-College Course. The grade of RD is worth 1 point per credit hour in the credit-points-earned calculation.
RF: Unacceptable Performance in a Pre-College Course. The grade of RF is worth 0 points per credit hour in the credit-points-earned calculation.
CR: Credit. The grade of CR can be assigned in two circumstances: (1) for a lower-level general education class when a student has placed into the higher-level class (for example: a student who tests into Calculus I will be assigned credit (CR) for MATH 101; or (2) in the event that a student is approved to transfer in courses from another institution where the award at that institution was "credit," "pass," or similar. The CR grade counts as credits earned but does not impact the GPA.
WA: Withdrawal from Course (Administrative). The grade of WA indicates that an administrator (e.g., VPA) has initiated a student's withdrawal from a course after the university deadline for normal withdrawals (see W grade, below) due to exigent circumstances. Such a withdrawal requires administrative consultation with and approval by the faculty member of record; once approved and assigned, the course will be excluded from the grade-point average (GPA) and hours attempted or earned calculations. This record of faculty approval will be documented and maintained in the office of the VPA.
W: Withdrawal from Course (Student). The grade of W indicates that a student has initiated a withdrawal from a course. The W grade does not figure into the credit-points-earned calculation provided the student initiates the withdrawal prior to stated University deadlines (i.e., will not affect GPA; will not be included in hours attempted or earned).
WF: Withdrawal from Course (Faculty). The grade of WF indicates that the faculty member of record has initiated a student’s withdrawal from a course due to non-attendance or consistent lack of performance in the course. The WF is included in the credits-points-earned calculation and hours attempted or earned and figures the same as an F grade (i.e., 0 points). This grade must be assigned prior to the stated University deadline for a regular course withdrawal (i.e., W grade).
I: Incomplete. The grade of I indicates that the instructor and student have entered into an Incomplete Contract, q.v. [policy under review]. It will eventually be changed by the Registrar according to the terms of the contract. The I grade does not figure into a credit-points-earned calculation (will not affect GPA; will not be included in hours attempted or earned)
AU: Audit. The grade of AU is only entered by the Registrar and only when written approval of the instructor for the student to attend class. The AU grade does not figure into a credit-points-earned calculation (will not affect GPA; will not be included in hours attempted or earned)
NG: Academic Forgiveness. The grade of NG is only entered by the Registrar and only when the Academic Forgiveness form has been approved by the Vice-President of Academics. The NG grade does not figure into a credit-points-earned calculation (will not affect GPA; will not be included in hours attempted or earned)
WG: Waiting Grade. The grade of WG is only entered by the Registrar and only when the office has not yet received a grade from the instructor. The WG will be changed once the final grade has been received. The WG grade does not figure into a credit-points-earned calculation (will not affect GPA; will not be included in hours attempted or earned).
Note: Although point values for GPA calculation are shown here, the full formulas for calculating semester and cumulative GPA (including for special purposes such as President’s Honor Roll) are covered in the GPA policy.
This policy consolidates and replaces three from March 2012: Credits, Grades, and Grading.
Instructors enter final grades on the paper or in the CAMS system. Final grades are entered or verified into the CAMS system by the Registrar.
Falsification of grades constitutes academic and professional misconduct and will be cause for employee discipline. Excessive appearance of the WG will be cause for instructor discipline.
Students can appeal a final course grade. See “Appeals: Grades” policy.
Registrar
To ensure student confidentiality pursuant to 25 CFR 43 and 25 CFR 42.3. Have written procedures and documentation for the student disciplinary file. This applies to release of information to staff/individuals where there is no pre-existing "need to know." Also covers off-campus requests for information.
25 CFR 43 and 25 CFR 42.3 3.
To provide a process for the correction of a recording error or appeal of a course grade.
To have written procedures for collection of certain fines to aid people involved in enrollment, registration, advising, and housing
To provide consistency in collections
To ensure charges, fines and damages are collected and deposited in a timely manner
To provide information to students and staff
To provide institutional accountability to moneys collected at Haskell from students
?? (see 7-16-92 policy from old black book)
……
Failure to comply could be grounds for discipline.
None
???????
--- Title: Disabled Student Accomodations (pending) ---To outline steps for receiving academic or physical accommodations.
The University complies with the Americans with Disabilities Act and makes every effort to provide reasonable accommodations for students with disabilities.
Each request for special accommodations will be handled on a case by case basis and will require documentation of the condition that requires the specific special accommodations.
Applies to all faculty and students.
Students who wish to obtain academic or physical accommodations must request them each semester from the Disability Services Coordinator. The Coordinator will assess the level of accommodation(s) needed and issue written recommendations to the instructors of the disabled student. Generally, requests for accommodations will not be honored after the final day to withdraw from a class has passed.
Failure to comply could be grounds for discipline.
Accommodation requests must be submitted in time for processing and before assignments are due.
Disability Services Coordinator
--- Title: Communications Plan ---The Bureau of Indian Education (BIE), formerly known as the Office of Indian Education Programs, is housed within the U.S. Department of the Interior (DOI) reporting to the Assistant Secretary - Indian Affairs. The BIE supports educational programs and residential facilities for American Indian and Alaska Native students from federally recognized tribes at 183 elementary and secondary schools and dormitories, located on 64 reservations in 23 states, serving over 48,000 students. Of these schools and dormitories, 54 are BIE-operated and 129 are tribally operated under BIE contracts or grants.
The BIE also provides support to American Indian and Alaska Native post-secondary students through higher education scholarships and funding for 28 tribal colleges and universities across the U.S. serving over 25,000 students and two tribal technical colleges. The BIE directly funds two post-secondary institutions: the Haskell Indian Nations University in Lawrence, Kansas and the Southwestern Indian Polytechnic Institute in Albuquerque, New Mexico.
The BIE also has the responsibilities of a state educational agency for purposes of administering federal grant programs for education. The BIE provides instruction that is aligned to the applicable state academic standards set forth in the regulations, works with the U.S. Department of Education to administer education grants, and provides oversight and accountability for schools and students success. BIE is also responsible for ensuring compliance with the Elementary and Secondary Education Act of 1965 (ESEA) and the Individuals with Disabilities Education Act (IDEA), among other education related federal laws throughout its school system.
In its September 2013 report, the Government Accountability Office found that organizations within Indian Affairs do not coordinate effectively due to poor communication. The report recommended that Indian Affairs and the Bureau of Indian Education adopt a more balanced organizational approach to include shared responsibility, new policies and procedures, and improved communication.
In response, BIE has developed a communications plan as part of the 2014-2018 BIE Strategic Plan to shape the organization's alignment with BIE's vision and communications goals. The BIE communications plan incorporates recommendations from numerous stakeholders including the U.S. Department of Education and DOI's American Indian Education Study Group, tribes, Indian Affairs and DOI senior management. This inclusive approach, which engaged all key stakeholders throughout its development process, provided the framework for a comprehensive plan that focuses on two-way communication based on transparency, collaboration, and consistency.
The main priority of the BIE communication plan is to regularly inform its schools and key stakeholders of critical developments and key information that impacts instruction and the operation of their schools. Additional priorities outlined in the communications plan emphasize student, teacher, and principal accomplishments, recognition, and ensure the utilization of pre-set communication agendas for all stakeholder activities.
The BIE has embedded its communications plan into the 2014-2018 Strategic Plan as part of its overall effort to ensure new initiatives receive full input through collaborative partnerships and to revitalize support and interest in the BIE, and promote key priorities and strategies. This communications plan ensures the success of the BIE Strategic Plan with its overarching goal of providing outstanding educational opportunities for American Indian and Alaska Native students, engaging stakeholders, and shaping the implementation of the strategic plan.
The following stakeholders have been identified as critical players to effectively execute BIE strategies and initiatives:
The BIE has identified internal and external target audiences to ensure proper messaging and communication. The internal audience includes parties responsible for the day-to-day operation of BIE schools. These audiences include:
Important external audiences are those who can influence or support the mission and goals of the BIE. These audiences are listed below:
BIE has identified the need for message development to deliver concise, strategic messages that are relevant to each identified stakeholder and adapted for their unique target audience. BIE will craft compelling and engaging messages that are succinct with the BIE's vision and goals. These messages will convey meaningful information to be delivered through a range of channels including internal communication, community outreach, public affairs, and print or electronic materials.
BIE plans a complete revision of the BIE website (www.bie.edu) to improve accessibility and readability that will include the most up-to-date, content rich information regarding BIE policies and strategies, news, training and technical assistance announcements, schedules, downloadable resources, and a searchable BIE directory and resource library. Upon clearance, the new BIE website will serve as a resource center for BIE and the general public.
The BIE National Directory serves as a reference for the public to access contact information (name, title, mailing address, phone, email and fax) for BIE schools, central office, ADDs, proposed educational resource centers, schools, boarding schools, residential halls, post-secondary institutions, as well as BIA Facilities Managers under the Division of Facilities Management and Construction, and regional contacts for the Office of Facilities, Safety, Property, and Environmental. The current BIE National Directory, updated July 25, 2015, is available in PDF format and downloadable from the BIE website at the following web address: http://www.bie.edu/cs/groups/xbie/documents/document/idcl-031069.pdf. The BIE has also developed a fully searchable, electronic map of the 183 BIE schools with their grade level, school type, and physical address on the BIE website homepage and schools webpage: http://batchgeo.com/inap/9f6549da718aaafb3002cac82579d29e.
BIE will expand on existing social media channels on their official Facebook, Twitter and Linkedln pages. BIE's social media sites are intended to reach a range of stakeholders from students, parents, employees, tribal leaders, community organizations, and the general public. Efforts to improve BIE social media sites will include developing and managing content for posts that provide subscribers with the most up-to-date information on BIE news, policies, activities and stories from BIE-operated and tribally controlled schools and post-secondary institutions. BIE will also focus on encouraging stakeholders, schools, communities and individuals to use BIE social media channels and tools to engage individuals, promote communication and information sharing, and advance BIE goals. Additional activities may include social media training from BIE communications staff that provides stakeholders with the resources and tools to enhance safe social media engagement.
The BIE will develop and maintain several listservs for BIE-operated and tribally controlled schools, education line offices, and divisions as well as partner divisions within the DOI to disseminate targeted information to the appropriate staff members. The purpose of these listservs is to ensure that all BIE employees receive relevant information on their roles and responsibilities and timely information associated with their school, office or division. BIE uses Constant Contact Software for managing its lists and delivering information via email such as training, webinars, resources, policy updates, events, and staff directories.
Currently, BIE has developed listservs for all BIE staff and tribally controlled school staff interested in receiving regular email updates on facilities, maintenance, construction, safety and risk management, environmental, and finance. BIE has established a process for developing and sending email blasts that ensures messages are error-free and are delivered to the appropriate listserv. The BIE listservs will be updated on a quarterly basis.
BIE will research, prepare and distribute a bimonthly BIE electronic newsletter (e-newsletter). Each edition of the BIE e-newsletter will focus on updates from the BIE Director's office, information on key policies and BIE initiatives, spotlight articles on BIE schools, BIE-related grant and funding announcements, as well as education resources, event announcements and relevant training and technical assistance information, opportunities for BIE schools and staff, and regular articles from partner divisions within DOI that serve BIE, such as the Division of Facilities, Management and Construction and the Division of Safety and Risk Management. The newsletter will be emailed on a bimonthly basis to all internal stakeholders.
BIE will develop a series of outreach materials based on content derived from the message development process for various education needs (i.e., teacher or student recruitment, events, webinars, etc.). Promotional items with updated graphic artwork will be designed to boost engagement and support and increase public awareness of BIE's vision, goals, initiatives and reform. Promotional items may include talking points, communication templates and toolkits for BIE-wide use or and/or customized items for schools and tribes to use to accompany publications, promotions and outreach campaigns as well as an interactive electronic and print map displaying BIE schools, dormitories and post-secondary institutions.
BIE will prepare and deliver weekly and monthly conference calls with customized and regionally tailored content on BIE activities, plan alignment, initiatives and communication topics useful to BIE schools and their work. BIE will conduct a series of weekly calls with Regional Associate Deputy Directors (ADDs), Division of Performance and Accountability (DPA), and the Deputy Director of School Operations, and will hold monthly calls with key BIE stakeholders to provide ongoing two-way communication and discuss secretarial orders, strategic plan follow-up, provide updates on the implementation of the Blueprint for Reform, and share regional accomplishments.
The BIE will host weekly webinars for key stakeholders (regional ADDs, DPA, principals, tribal education department directors, and tribal leadership). The goal of these hour-long sessions will be tailored by regional audience and focus on a range of technical assistance topics including reform, transition, planning, communication, and outreach. These webinars will also serve as a forum for sharing successful practices and accomplishments among tribes, BIE schools and BIE staff. The completed webinars are archived and uploaded to the BIE website at the following site: www.bie.edu/Resources/webinar/index.htm for convenient online viewing.
BIE will have an integrated and cohesive communication strategy to help communicate and shape the conversation around improved education in BIE schools. BIE will work in conjunction with the DOI Communications office and Indian Affairs Public Affairs office to prepare press releases, news releases, media advisories, general publications and audio-visual materials, and other written material to creatively communicate and interface with the public and internal entities about information, services, programs, etc., in schools and communities. Specifically, BIE will conduct outreach that guarantees the Blueprint for Reform's concepts and goals are fully understood by tribes and schools.
BIE will plan and coordinate special events such as news conferences, ceremonies, receptions, photo opportunities, Secretarial and BIE Director school visits, Congressional and White House school visits, and other functions that the media is encouraged to attend. BIE will coordinate and work with the DOI Communications Office and the Indian Affairs Public Affairs Office and other agency personnel as necessary. BIE communications staff will arrange and coordinate the physical and logistical arrangements, prepare informational materials and inform media outlets and others of the events.
| Activity | Purpose | Audience | Action | Timeline | Leadership |
|---|---|---|---|---|---|
| Message Development |
|
|
|
Ongoing | BIE Central Staff |
| BIE Website |
|
|
|
Ongoing 1st revision to be completed 8/1/15 |
BIE Central Office Staff, DOI IT/ Communications Office |
| BIE Directory |
|
|
|
Completed Published 5/1/15 Updated on 5/25/15 to reflect end- of-school year staffing changes |
BIE Central Office Staff, DOI IT/ Communications Office |
| Social Media Engagement |
|
|
|
Ongoing | BIE Central Office Staff |
| Listserv Development and Maintenance |
|
|
|
Ongoing Update contacts quarterly |
BIE Central Office Staff, BIA |
| E-Newsletter |
|
|
|
Biweekly Issues delivered: 3/16/15 3/30/15 4/14/15 4/28/15 5/18/15 6/2/15 6/22/15 7/27/15 8/14/15 9/01/15 |
BIE Central Office Staff |
| Materials Development |
|
|
|
Ongoing | BIE Central Office Staff |
| Conference Calls |
|
|
|
ADD, DPA, Senior Leadership calls held weekly. Monthly stakeholder calls held on: 4/7/15 5/5/15 6/9/15 7/7/15 8/4/15 9/1/15 |
BIE Central Office Staff |
| Webinar Series |
|
|
|
Weekly Webinars held on: 3/12/15 3/19/15 3/26/15 4/16/15 5/6/15 5/18/15 5/21/15 5/28/15 6/25/15 7/23/15 7/30/15 8/7/15 9/3/15 9/10/19 |
BIE Central Office Staff |
| Public Affairs |
|
|
|
Ongoing | DOI Communications Office, Indian Affairs Public Affairs Office, and BIE Central Staff |
| Special Events |
|
|
|
Ongoing | DOI Communications Office, Indian Affairs Public Affairs Office, and BIE Central Staff |
To establish methods for placing new students in required English and Mathematics courses and policies that govern enrollment in those courses.
Pre-college courses are intended to remedy a lack of preparation for college-level coursework in particular areas, and include any courses with a course number below 100. This includes MATH 014 Pre and Introductory Algebra and ENGL 090 Basic Composition, among others. Credit hours from pre-college courses will not count toward students’ cumulative GPA or toward hours needed for graduation, but will count toward students’ semester course load and will appear on student transcripts. Students are not allowed to withdraw from pre-college courses.
New and transfer students are placed into a specified level of English and Mathematics course based on some combination of the following: (a) ACT/SAT scores, (b) previous coursework in these areas, and (c) placement examinations. Students are required to begin the English or Mathematics sequence with the course in which they are placed and to remain continuously enrolled in that sequence until required courses are completed.
New and transfer students who are placed into introductory college courses (ENGL 101 and MATH 101) are normally required to complete the corresponding sequence by the end of their third semester of enrollment. New and transfer students who are placed into pre-college courses (ENGL 090 and MATH 014) are normally required to complete the corresponding sequence by the end of their fourth semester of enrollment. Students are required to remain enrolled in the appropriate English and/or Mathematics courses until satisfactory completion of the sequence.
Students failing to meet these completion requirements are placed on academic probation and are subject to academic suspension, and eventually dismissal, if they fail to satisfactorily complete the courses. Students may withdraw once from ENGL 101, ENGL 102, MATH 100, or MATH 101 within the prescribed time limit without being placed on academic probation. Students may not withdraw from pre-college courses, and may only take any given pre-college course a maximum of two times.
A student in one of these courses may be moved to a different level, at the mutual discretion of the instructor and the student, within the first three weeks after instruction begins. Students who strongly wish to take a course lower or higher than their initial placement must sign a waiver excusing the University from any advisement responsibilities relating to their placement in English or Mathematics.
Placement examinations in English and mathematics are mandatory for the following students:
New students over the age of 25 years who do not have ACT scores;
Transfer students who do not have transferable English and/or mathematics courses.
Academic placement testing will take place during orientation and before enrollment. Students requiring academic placement testing will be allowed to enroll in college-level English and mathematics courses only if the testing warrants it.
The English sequence is as follows:
ENGL 090 Basic Composition (pre-college course)
ENGL 101 English I
ENGL 102 English II
The Mathematics sequence is as follows:
MATH 014 Pre and Introductory Algebra (pre-college course)
MATH 100 Intermediate Algebra
MATH 101 College Algebra
Procedures for placement testing are coordinated by the Director of Admissions, the Dean of Humanities, and the Dean of Natural and Social Sciences. The Registrar will ensure that students do not enroll in a class above their placement level through the management of pre-requisite requirements in CAMS.
Failure to comply could be grounds for discipline.
Students who wish to appeal their placement must follow procedures in Academic Appeals: General.
The Admissions Office records placement level as part of the admissions process. Appropriate levels are spelled out in the course descriptions.
The purpose of this policy is to regulate abandoned vehicles on campus.
Abandoned vehicles are not allowed on the Haskell campus
A vehicle will be considered abandoned if it appears to be undriveable (i.e. flat tires, broken windows, damaged etc.) and has not been moved for five or more days.
Any individual violating this policy will have his/her vehicle removed from campus by commercial vendor and the owner of the vehicle will be responsible for the cost.
Vehicle owners will be notified by mail or phone stating the date the vehicle must be moved. If the vehicle is not moved or proven to be drivable, the vehicle will be removed from the campus by a commercial vendor.
No appeals.
Facilities Department
355, DM1
All Office of Indian Education Programs (01EP) employees.
The Office of Indian Education Programs (01EP) transmits the attached OIG Policy for Referrals from Departmental Offices and Bureaus, dated July 3, 2000. A copy of this Bulletin and the attached memorandum should be posted on your organization's bulletin board.
A primary mission of the OIG staff is the prevention and detection of fraud, waste, and inefficiency that results in the loss of departmental funds. The authority of the OIG is broadly defined to cover any information, allegation or complaint that gives the appearance of fraud, waste and abuse or inefficiency in Departmental programs and operations" and "serious matters which could embarrass the Department or threaten the integrity of DOI programs."
The OIG cannot effectively investigate every matter that may fall within this broad scope of their jurisdictional definition. Accordingly, the attached guidance distinguishes matters that must be referred to the OIG from matters that either fall within the jurisdiction of other authorities or matters that are more efficiently addressed and resolved by management through administrative actions.
Employees may contact the OIG by using their 24-hour toll-free telephone number at 1-800-424-5081. You may be asked to leave a message if you are calling after normal working hours. Written documents should be mailed directly to the United States Department of the Interior, Office of the Inspector General, 1849 C Street, NW, MS-5341, Washington D.C. 20240.You may also contact their website at http://www.doi.gov. Information supplied to the OIG should be as specific as possible to aid in solving the reported problem.
Allegations of "serious matters" which could embarrass the Department or threaten the integrity of DOI programs will be referred to the Assistant Inspector General for Program Integrity at (202) 219-0725. Such "serious matters" that will be referred to Program Integrity include:
Matters that give the appearance of fraud, waste and abuse or inefficiency in Departmental programs and operations will be referred to the Assistant Inspector General for Investigations at (202) 208-5313, in Washington DC, or in one of the following three Regional Offices:
| Western Region (Sacramento, CA) | (916) 978-5630 |
| Central Region (Lakewood, CO) | (303) 236-8296 |
| Eastern Region (Arlington, VA) | (703) 235-9221 |
Certain matters fall outside the investigative jurisdiction of the DIG and will be referred directly to the entity having jurisdiction. Such matters include:
The OIG is not a substitute for existing procedures that should be used to resolve employee grievances, Equal Employment Opportunity (EEO) complaints, labor disputes, Merit Systems Protection Board (MSPB) matters, or other personal concerns.
Information received by the OIG is considered confidential and employees may report matters anonymously if they choose.
If you have questions concerning the above policy, please contact the Office of the Inspector General or the Human Resources Office at (505) 258-6359.
--- Title: Emergency Institutional Loans and Gifts for Students ---To consolidate older policies about institutional loans and gifts;
To consolidate processes for funds in different offices.
Students may be eligible for loans or gifts from emergency funds on hand at the University.
This applies to all students.
This policy supersedes three policies: "Off-campus Student Loans (Alumni Coleman Fund), 1990-1991," "Emergency Loans (Delores Santha Scholarship), 1990-1991," and "SS-801-7 Short Term Emergency Loans."
There are two categories of funds available through the Benny Smith Emergency Funds, including: a short-term loan for students with emergency expenses who have not received pending federal student financial aid, tribal scholarship funds or other awards. Verification of anticipated funding by the Office of Student Financial Aid is required. Short-term loan funds are typically limited to no more than $500, and require repayment of the loan, upon receipt of pending federal student financial aid, tribal scholarship funds or other awards. Uses for short-term loans are for emergency expenses that impact the ability of the student to continue enrollment at Haskell and include: emergency car repair; rent or utilities for off-campus students; purchase of textbooks, laptops or other supplies required for classes. Based on the availability of funds, the Office of the President may have discretion to approve more than $500.
Benny Smith Emergency Funds also awards: gifts for students with emergency expenses related to travel home and return to campus for travel costs associated with funerals of immediate family members. Gift amounts are typically limited to $500 and do not require repayment. Verification of the death of an immediate family member is required. Uses for gifts include assistance with the cost of travel and may not include the total costs of travel only. Based on the availability of funds, the Office of the President may have discretion to approve more than $500.
Students who wish to apply for a loan or gift from the Benny Smith Emergency Fund should submit a written request to the Office of the President, which includes a request for either 1) a short-term loan or 2) gift is being requested, the amount being requested, and the expenses for which the funds will be used. Students will be required to sign a Collection Authorization Form authorizing repayment of the Benny Smith Fund when federal student financial aid, tribal scholarships or other awards are received by the university. Students who do not abide by the terms of the agreement, including repayment of short-term loans, will have a hold placed on their account and will not be permitted to enroll the following semester and be ineligible for additional loans from the Benny Smith Emergency Funds until the loan is repaid.
Students who request short-term loans and fail to repay, will not be eligible for additional short-term loans.
None
Office of the President
--- Title: Appointment Notification and Prioritizing of Appointments – Incident Reports ---To meet due process requirements of 25 CFR 42.4; to inform student what they are being referred for and to inform them of their due process rights in the proceedings; to provide documentation of conference times, dates, etc. and to prioritize categories of cases. This policy addresses only appointment notices sent out by the SCO for student conferences on disciplinary matters and ranking of conferences by the Student Rights Specialist.
PRIORITIZING APPOINTMENTS
To provide a standard time-frame for ordering textbooks to ensure timely availability to students.
The deadlines for ordering textbooks ensure adequate time for locating required textbooks, ensuring best pricing, receiving and cataloging books into the inventory, and preparing for distribution.
The Library maintains an inventory list of textbooks for all freshmen and sophomore level classes. Faculty members are advised to regularly check the inventory for the courses they teach to determine availability, particularly when setting class sizes for enrollment. Faculty are also responsible for requesting and reviewing examination copies of textbooks and for making recommendations for updating textbooks as funds allow.
In order to efficiently use limited resources for the purchase of textbooks, all adopted textbooks should be used for six (6) semesters, and any deviation must have a justification approved by the Vice-President for Academics. Publishers usually have two revision cycles - a yearly revision and a periodic major revision. Faculty should make every effort to assure current and updated course materials by coordinating course updates to the publishers' major revision cycles. Publishers usually provide review copies upon request and an instructor's edition when a book is adopted.
Textbooks for 300-400 level courses are to be purchased by the students. Faculty are encouraged to order course textbooks through University Book Store (UBS), 1116 West 23rd Street, Lawrence, KS (785)749-5206, www.KUBooks.com .
--- Title: Admission - Baccalaureate Degree ---Specialized admission is required in the following baccalaureate program for the following degrees, as well as a separate application for admission to the University:
Bachelor of Arts Degree
Bachelor of Sciences Degree
In order to be admitted to the University, students must first submit the required application and supporting documentation to the department/college/school in which the bachelor degree program of interest is offered and meet the requirements for admission into that program.
A decision on admissions into the bachelor programs is made by admissions committees within these departments and if admitted, a letter of notification of admission to the bachelor program is sent to the Office of Admissions, the Office of Financial Aid and the applicant.
Students must also apply to the University and submit the standard application for admission to Haskell Indian Nations University through the Office of Admissions. Decisions for admission to the University are based on decisions made by the bachelor degree program.
Students who return after an absence must reapply for admission to a baccalaureate program and are subject to following the program of study for the degree in effect at the time of readmission.
--- Title: Communication - Division of Academics ---Communication in the Division of Academics is intended to ensure the accuracy of information is disseminated to the University community. This discussion of programmatic needs, evaluating progress toward strategic initiatives, planning for budget and operations and all other issues related to accreditation, planning and management of the Division.
Faculty and staff in the Division of Academics meet with their Academic Dean, at dates and times established by the Deans, as well as monthly with the Vice-President for Academics. Faculty Senate meetings will occur throughout the academic year. Faculty Orientation will be held before the beginning of fall and spring semesters. These meetings are a way of disseminating information to faculty and staff and for promoting communication that is collegial and civil and which reflects the institutional value of communication. These meetings provide general information to the University community about program changes, budget, assessment, retention, and other academic issues of importance.
Applies to faculty and staff in the Division of Academics.
The Division of Academics includes areas under the purview of the Vice President of Academics.
The University community includes public, faculty, staff, administrators, students and Regents.
Meeting times will be identified by the Academic Deans, Vice President for Academics or the appropriate Faculty Senate Executive Committee for meeting times and locations. Minutes are required for all meetings.
Failure to regularly schedule or attend departmental and division meetings reduces effectiveness of the Division of Academics and affects the accuracy of communication within the Division and University and will be addressed as appropriate.
Departmental meeting dates should be set at the start of each academic year. A schedule must also be submitted to the respective Dean and the Vice President of Academics.
Meeting minutes should be recorded and kept by a designated attendee of the meeting.
This policy is to describe the requirements for obtaining leave from the University for military service.
The University may grant elective credit for courses completed in military service schools and training provided such credit is baccalaureate level as recommended by the American Council on Education in "A Guide to Evaluation of Educational Experiences in the Armed Services."
Based on a review of an official transcript, elective credit may be awarded for general military training. These credit hours will be assigned provided the applicant's duration of military service exceeded one year.
This policy applies to students who wish to apply for credit for military service.
Veterans must provide a certified copy of their form DD-214 or DD-2384 (separation papers) to the Registrar, ATTN: VA coordinator as proof of military service.
The Registrar completes verification in order to receive credit.
None
Registrar
To track student who leave Haskell before completing the disciplinary process to ensure they complete the process if/when they return, to provide a list to cross-check on substance abuse "clean slate" situations; to ensure student is aware of their responsibilities; to have a record of mailing; to ensure accountability of student for their action(s); and to establish timeframes for which to "forgive" students due to passage of time. This policy addresses only the office of the SRS responsibility in maintaining a list of students who have unresolved incident reports or other disciplinary conditions.
REFERENCES: 5 USC 5541 ET SEQ, 5 CFR PART 550, 5 CFR PART 551, 5 CFR PART 610, 29 USC 203(E)(2), DEPARTMENT OF THE INTERIOR HOURS OF WORK HANDBOOK, DEPARTMENT OF THE INTERIOR PERSONNEL MANAGEMENT LETTER NO. 88-5 (550), 28 IAM – H, COLLECTIVE BARGAINING AGREEMENT, & 62 BIAM 11
Overtime and compensatory time use and accrual policies and procedures for Bureau of Indian Education employees.
This document provides guidance on Federal and Department of the Interior (DOI) regulations for the reporting, use, approval and compensation of overtime and/or compensatory time worked by employees within the Bureau of Indian Education (BIE) and supersedes the policy memorandum dated August 27, 2009. Compensation will be made either by monetary payment or equivalent time off (compensatory time), depending on the employee's classification as exempt or non-exempt under the Fair Labor Standards Act (FLSA or the Act).
Overtime compensation is authorized and paid under 5 U.S.C. § 5542 for an exempt employee and under the FLSA for a non-exempt employee. Under either authority, payment may be made to any full-time or part-time employee for the performance of overtime work. Overtime hours are all hours in excess of 8 hours in a day or in excess of 40 hours in an administrative workweek during which work is performed by an employee unless such employee is working an approved alternate work schedule which permits more than 8 hours work during a workday. For employees on an approved alternate work schedule, overtime pay is paid for hours worked which exceed those specified by the alternate work schedule. The administrative workweek begins on Sunday and ends the following Saturday.
An employee who is non-exempt is covered by the FLSA in accordance with 5 CFR § 551. A non-exempt employee is entitled to overtime pay for hours worked in excess of 8 hours in a day or 40 hours in a week which management approves OR suffers or permits work to be performed.1
An employee who is exempt is not covered by the FLSA in accordance with 5 CFR § 551.
The FLSA designation is found in block 35 "FLSA Category" of the official SF-50 Notification of Personnel Action. If the letter is "N" (non-exempt), the employee is covered by the Act if the letter is "E" the employee is exempt from the provisions of the FLSA.
Prior to working overtime, an employee must:
Or the supervisor may assign work to an employee to be performed in excess of 8 hours in a day or 40 hours in a week. The supervisor shall authorize the performance of overtime work in writing using the form contained in Appendix A. This is true whether or not an employee has requested overtime pay or compensatory time for the work performed.
All such work shall be recorded on time and attendance reports using Quick time instructions and procedures.
Rate of Pay
Exempt employees
Basic pay rate does not exceed GS-10, Step 1
Overtime rate is 1½ times the basic pay rate
Basic pay rate exceeds GS-10, Step 1
Overtime rate is equal to the greater of:|
1½ times the applicable minimum hourly rate of basic pay for GS-10, Step 1
OR
the employee's hourly rate of basic pay.
Non-Exempt employees
1½ times the employee's hourly rate of basic pay.
Compensatory Time
Must be requested in writing by the employee.
Must be approved by supervisor in writing.
Compensatory time off earned must be used within twenty-six pay periods from the date the overtime work is performed.
Compensatory time is earned in an amount equivalent to the hours worked.
Nonexempt Employees:
If overtime pay is based on FLSA provisions, overtime must be paid unless the employee requests compensatory time off in lieu of overtime pay.
If compensatory time is not taken within twenty-six pay periods, employee will be paid at the overtime rate in effect at the time the work was performed.
Employee may request compensatory time off in lieu of overtime pay.
Compensatory time must be used within twenty-six pay periods by the employee or the compensatory time will be lost and overtime will not be paid. (Unless failure to use the compensatory time is due to a work-related exigency beyond the employee's control.) If an exigency of the service prevents the usage of the compensatory time, overtime may be paid.
If basic pay exceeds the maximum rate of pay for GS-10, management may require an exempt employee to be compensated with compensatory time.
Overtime questions concerning specific situations should be directed to the Employee & Labor Relations Section of the Human Resources office.
Question 1:
May a non-exempt employee be required to request compensatory time for overtime hours worked?
Answer:
No. Both the regulations and the collective bargaining agreement allow overtime work to be compensated as compensatory time only at the election of the employee. Unless such employee specifically requests compensatory time, s/he is entitled to payment at the appropriate overtime rate.
Question 2:
If I find out that a subordinate non-exempt employee worked overtime during the last weekend for 8 hours on Sunday without my knowledge, am I obligated to pay him overtime for that work since I did not approve him working those hours? If so, is he entitled to be paid both overtime and Sunday premium for the hours worked? May I discipline him for not obtaining approval to work overtime?
Answer:
Yes, you are obligated to pay him for the hours worked. While the overtime work should have been requested and approved by you using the overtime/comp time request and approval form in Appendix A, you are obligated to pay overtime for the hours worked. For work involving night time or Sunday premium pay, the employee is entitled to be paid whichever is greater, either the Sunday premium or overtime.
If the employee has been advised of the proper procedure for requesting to work overtime and has not followed those procedures, he may be subject to disciplinary action, if warranted.
Question 3:
What if the facts are the same as in question # 2 above except the employee is exempt?
Answer:
5 CFR 550.111(a)(1) requires that for overtime to be paid, the hours of work must be officially ordered and approved. Since the work was performed without appropriate approval, payment is not required.
Question 4:
The school's budget will not support the payment of overtime at this time but I need two non- exempt employees to work 16 hours of additional time this week to complete a report, may I require them to work the hours and compensate them with compensatory time?
Answer:
No. Despite the budgetary constraints, non-exempt employees are entitled to overtime pay unless they request compensatory time.
Question 5:
If we negotiate a new collective bargaining agreement with the Union will I be permitted to require non-exempt employees in the bargaining unit to take compensatory time instead of overtime?
Answer:
No. A collective bargaining agreement cannot waive rights employees have pursuant to the FLSA.
Question 6:
May an individual who is a full-time non-exempt bus driver volunteer to drive the basketball team to away games on the school bus outside his scheduled work hours? If so, may he be compensated with a stipend?
Answer:
An individual who is a full-time bus driver provides the service of transporting students. Driving a school bus constitutes the same, identical or similar service within the meaning of 29 CFR § 553.103, regardless of the characterization of the passengers as students or student athletes and of whether the transportation is to and from school or school authorized activities. Thus, this individual driver would not qualify as a volunteer under the FLSA and payment by a stipend would not be appropriate. Overtime or compensatory time would be the appropriate method of payment to this employee for any hours worked in excess of 8 hours per day or 40 hours per week.
The FLSA indicates that individuals are volunteers, not employees of a public agency, when they meet the following criteria:
Question 7:
May the hypothetical school bus driver described in question number 6 above volunteer to coach the basketball team? If so, is it permissible for him to be paid by a stipend or must he be paid overtime?
Answer:
Yes, the bus driver is entitled to overtime pay for part of that time. The duties of a school bus driver are different than those performed by the basketball coach. The bus driver may be paid in the form of a stipend as a coach, provided that the stipend is a nominal fee, is not a substitute for compensation and must not be tied to productivity. In determining whether a fee constitutes "a substitute for compensation" or whether it is "tied to productivity," one must examine the economic realities of the particular situation. A key factor in the context of school coaching or advising a club is whether the amount of the fee varies as the particular individual spends more or less time engaged in the volunteer activities, or varies depending upon the success or failure of a particular team or school activity. For example, if the fee does not vary based upon the win-loss record of a team, or the degree of student involvement in a particular club, or other similar factors relevant to the quality or quantity of the team, club, or activity, the fee would not generally be considered a "substitute for compensation" or "tied to productivity."
If the stipend is no more than 20 percent of what the school would otherwise pay to hire a coach or advisor for the same services, it would appear to be a permissible "nominal fee." Such a threshold assumes that the coach is freely volunteering his services and the school simply provides a lump-sum payment or series of payments without regard to wins or losses or hours worked as discussed above.
Question 8:
A bus driver normally works from 5:30 am until 8:30 am then returns to work from 1:30 pm to 4:30 pm. Yesterday, he worked from 5:30 am until 8:30 am, returned to the school at 1:30 pm and then took the basketball team to another school; about two hours driving time from his duty station. He returned to the school at 8:00 pm. The last student was picked up by his parent at 8:15 pm. Is the driver entitled to be paid overtime for the time between 4:30 pm and 8:30 pm?
Answer:
Yes, for part of that time. He can receive overtime for hours exceeding eight hours in a work day or forty hours during a work week. The time between 1:30 pm and 6:30 pm would equal eight hours when combined with the time worked earlier in the day. He would be entitled to be paid overtime for those hours between 6:30 pm and 8:15 pm. If a meal break was taken with the team after they had played the game and he was given that same break, it could be subtracted from those hours. For the time spent between 8:15 pm and 8:30 pm, the driver would be entitled to be paid overtime for that time if it was spent in required postliminary activities, such as fueling the school bus, performing a safety inspection, or other activities required by the employer and associated with the principal duties of operating a school bus. If the driver was not engaged in postliminary activities required by the employer, that time would not be compensable.
Question 9:
Given that same scenario noted in question 8 above, can I place the driver off duty while he is waiting for the students to finish their game and avoid the overtime liability?
Answer:
It depends upon the totality of the circumstances. If for work related reasons, the employee is restricted by official order to a specific location for the benefit of the employer and is required to remain in a state of readiness; such time is generally considered hours of work. The Supreme Court dealt with this type of fact pattern seventy years ago and attempted to distinguish between employees who are waiting to be engaged from those who are engaged to be waiting. In other words, an employee can be hired and have no work assigned to him. The fact that the employer has not assigned work to that employee but has required him to remain at a specific location does not change his entitlement to be paid for those hours at the appropriate rate of pay.
Question 10:
A non-exempt custodian has a schedule of 6:00 am – 2:30 pm, Monday through Friday. He is required to work eight hours on a Saturday in a week during which a holiday also occurs. The custodian is not scheduled to work on the holiday. Are the hours worked on the Saturday considered overtime hours?
Answer:
Yes. Hours in a non-work paid status such as paid leave and holidays are considered hours of work.
1^ "Suffered or Permitted Work" means any work performed by a non-exempt employee for the benefit of an agency outside of his/her tour of duty, whether requested or not, when the employee's supervisor knows, or has reason to believe that the work is being performed and has an opportunity to prevent the work from being performed. When the supervisor is aware that an employee is performing work outside of his/her scheduled tour of duty and does nothing to prevent it from occurring, he/she has suffered or permitted the employee to work. As a result, the employee is entitled to overtime compensation since suffered or permitted work constitutes hours of work under the FLSA.
--- Title: Social Media Policy ---Table of Contents
Section 1: Social Media and Social Networking Policy
Overview of Policy
Official Use of Social Media and Social Networking at DOI
Non-Official/Personal Use of Social Media and Social Networking
Section 2: Applicable Laws, Regulations, and Policies
Section 508
Records Management, Retention, and Archiving
Information Quality|
Availability to Persons with Limited English Proficiency
Availability of Information and Access to Persons Without Internet Access Usability of Data
Copyright Law of the United States of America Privacy
Federal Advisory Committee Act
Information Collection & Paperwork Reduction Act
Freedom Of Information Act Security
Ethics
Disclaimer
The following policy regarding the official and non-official/personal use of social media and social networking services and tools is effective Nov. 18, 2010. This policy describes the official use of social media and social networking tools in the establishment and use by DOI or a DOI bureau of a third-party social networking or social media account or service as an official means of communication or public engagement. This policy does not govern the visiting of third-party social media or social networking websites in one's official capacity for research or informational purposes.
At the time of this policy's publication, only four social media tools are approved (Facebook, Twitter, Flickr, and YouTube). Other examples in this policy are provided for illustrative purposes only.
The types of content and examples of services to which this policy applies include, but are not limited to:
President Obama's memo on Open and Transparent Government encourages Federal agencies to use technology to communicate and engage with the public. Social media services and tools (often referred to collectively as "Web 2.0") are powerful and effective means to communicate quickly and broadly, share information, and interact with colleagues and the public. DOI is taking advantage of these third-party tools and services in order for to reach a wider audience and to facilitate and enhance professional communication and collaboration.
It is critical that social media tools be accessed and used in a responsible manner. As with e-mail and other electronic means of communication, official use of these applications to communicate and engage with the public must be in accordance with all the applicable Federal policies related, including but not limited to the Section 508 (Accessibility), Records Management, Retention, and Archiving, Information Quality, and Intellectual Property. (See Section 2.).
Under the auspices of Departmental Manual Part 110, 5.3.A, the DOI Social Media Handbook provides additional information and best practices about the use of social media and social networking at DOI.
DOI encourages its bureaus to use social media tools to communicate their missions and messages with the public when there is a legitimate business case to do so. Bureaus are encouraged to carefully weigh their options when deciding whether to use social media. The DOI Social Media Handbook provides guidance on specific types of social media tools and services.
Before beginning any social media project, employees must first be granted approval to use social media, social networking, or other Web 2.0 services or tools to directly support or enhance activities being undertaken in an official Department of the Interior capacity. Contact persons for each Bureau and office are listed in Appendix A. Each bureau and office will maintain a catalog of all official social media presences; this catalog will be periodically reported to the DOI Office of Communications and Office of the Chief Information Officer.
The need for this approval is threefold: (1) There may already be bureau- or Department-level social media efforts that accomplish the same or similar goals. It is necessary for the bureaus and the Department to keep track of social media efforts to ensure there is no undue overlap or duplication. (2) Bureau-level coordination and participation helps ensure that information is, when appropriate, delivered to our constituents and the public in the context of unified themes or messages. (3) A social media account must be covered under a special terms of service agreement (TOS), privacy impact assessment (PIA) and possibly a system of records notice (SORN) approved by the Department of the Interior. In order for a new social media account to be covered under a DOI TOS agreement, it must be approved by the bureau point of contact in Appendix A and reported to the Department Office of Communications.
Any social networking profiles or social media presences that have not been approved via your bureau's point of contact may be terminated.
Bureaus will periodically report on all social media presences to the DOI Office of Communications and Office of the Chief Information Officer. DOI will keep a running list of all official presences on third-party social media Web sites so the public may know which communications channels are DOI approved. Only approved social media presences will be included on this list.
The use of social media services is further dependent on those services that have approved DOI TOS agreements. If there are third-party services that a bureau has identified as appropriate for use, the bureau office of communications or public affairs officer should contact the DOI Office of Communications for review of the TOS and confirm PIA and SORN compliance.
The following principles should be employed when using public-facing social media services in an official capacity within DOI.
Do not engage in vulgar or abusive language, personal attacks of any kind, or offensive terms targeting individuals or groups.
Do not endorse commercial products, services, or entities.
Do not endorse political parties, candidates, or groups.
DOI employees, or those working on behalf of DOI, who use social media and social networking services and tools for strictly personal use outside of the workplace do not require approval to do so. However, DOI recognizes that these types of tools can sometimes blur the line between professional and personal lives and interactions. Therefore, employees are reminded that, as representatives of DOI, their office, or their bureau, the above rules and guidelines must be taken into consideration when participating in these services at any time, but particularly when identifying themselves as employees of DOI or when context might lead to that conclusion. Any activity using Government equipment (including access to the Internet) is governed by Department of the Interior guidelines on the Personal Use of Government Office Equipment.
By exercising discretion and common sense when employing social media for professional or personal purposes, you will help assure that their great potential is fully realized without inadvertently compromising our professional, legal, or ethical standards.
Employees should remember that standards of ethical behavior and other ethics policies are applicable. (See Section 2.)
The following principles should be employed when using social media services in an non-official/personal capacity within DOI.
Including, but not limited to, Section 508, Records Management/Retention/Archiving, Privacy and the Freedom of Information Act
Section 508 of the Rehabilitation Act of 1973, (as amended), requires that electronic and information technologies purchased, maintained, or used by the Federal Government meet certain accessibility standards. These standards are designed to make online information and services fully available to the 54 million Americans who have disabilities, many of whom cannot possibly access information that does not comply with the Section 508 standards. Agencies are already required by Federal Acquisition Regulations to modify acquisition planning procedures to ensure that the 508 Standards are properly considered and to include the standards in requirements documents. OMB reminds agencies to disseminate information to the public on a timely and equitable basis, specifically mentioning meeting the Section 508 requirements in OMB Memorandum M-06-02. Agencies employing non-Federal Web 2.0 services are required to ensure that persons with disabilities have equal access to those services as defined in the Accessibility Standards. However, equivalent access to the information disseminated on those services must be displayed on the agency's Web site with a clear link back to accessible content.
All content displayed on DOI and bureau Web sites must adhere to 508 standards regardless of whether or not the content is created and hosted by DOI or bureaus. Content created and hosted by a third party and displayed on DOI or bureau Web sites via a widget is subject to 508 compliance standards.
At the time of this writing, changes are being considered to official implantation of Section 508 standards. These changes would essentially require that federal websites be Level AA conformant to WCAG 2.0 standards. In anticipation of such revisions, DOI requires that Interior websites conform to WCAG 2.0 Level AA standards whenever possible.
Resources: Section 508 of the Rehabilitation Act, OMB Memo M-06-02, Draft Information and Communication Technology (ICT) Standards and Guidelines (http://www.accessboard.gov/sec508/refresh/draft-rule.htm)
Records Management, Retention, and Archiving
When using electronic media, whether it is a blog, a Web site, a wiki, e-mail, or any other type of electronic communication, the regulations that govern proper management and archival of records still apply. DOI users, working with the Records Management Officer, determine the most appropriate methods to capture and retain records on both government servers and technologies hosted on non-Federal hosts. The National Archives and Records Administration offers resources and guidance to agencies to ensure proper records management.
DOI and bureaus will need to work with the Records Management Officers to determine the proper records maintenance schedules and dispositions for content posted on third-party Web sites.
Resources: OMB Circular A-130, "Management of Federal Information Resources," section 8a4; Implications of Recent Web Technologies for NARA Web Guidance
The public places a high degree of trust in government content and considers it an authoritative source. Under the Information Quality Act and associated guidelines, agencies are required to maximize the quality, objectivity, utility, and integrity of information and services provided to the public. With regard to social media information-dissemination products, agencies must reasonably ensure suitable information and service quality consistent with the level of importance of the information. Reasonable steps include 1) clearly identifying the benefits and limitations inherent in the information dissemination product (e.g., possibility of errors, degree of reliability, and validity), and 2) taking reasonable steps to remove the limitations inherent in the product or information produced. Agency management must ensure that the agency position is reflected in all communications rather than one person's opinion.
DOI and bureaus should include a disclaimer when posting content on third-party Web sites that explains that DOI is only responsible for quality of the information posted by the official DOI account and not for the quality of the information posted by other users.
Resource: Information Quality Act, Pub. L. No. 106-554
Executive Order 13166 requires that agencies provide appropriate access to persons with limited English proficiency. The scope of this requirement encompasses all "Federally conducted programs and activities." Anything an agency does, including using social media technologies to communicate and collaborate with citizens, falls under the reach of the mandate. Under this Executive Order, agencies must determine how much information they need to provide in other languages based on an assessment of customer needs. The requirements for social media implementations are no different than those for other electronic formats.
DOI and the bureaus are responsible for satisfying all policy requirements related to content that they provide to a third-party site; however, they cannot control and are thus not responsible for other content on that site. If the failure of the third-party site to satisfy the requirements of Executive Order 13166 or any other law or regulation discussed here presents an obstacle for the site user to the DOI or bureau content, that content must be offered on the DOI or bureau primary website in a fully compliant manner.
Resources: Commonly Asked Questions and Answers Regarding Executive Order 13166; Executive Order 13166
Availability of Information and Access to Persons Without Internet Access
Agencies are required to provide members of the public who do not have internet connectivity with timely and equitable access to information, for example, by providing hard copies of reports and forms. For the most part, using social media technologies as an exclusive channel for information distribution would prevent users without internet access from receiving such information. In addition, some social media services require high speed internet access and high bandwidth to be effectively used, which may not be available in rural areas or may be unaffordable. In general, this requirement is no different for social media implementations than it is for other electronic service offerings. Programs must simply make alternative, non-electronic forms of information dissemination available upon request.
Resources: OMB Circular A-130 section 8 (See a5(d)); Appendix IV
Many social media technologies allow users to take data from one Web site and combine it with data from another, commonly referred to as "mashups." Agency public Web sites are required, to the extent practicable and necessary to achieve intended purposes, to provide all data in an open, industry standard format that permits users to aggregate, disaggregate, or otherwise manipulate and analyze the data to meet their needs. Agencies need to ensure that these open industry standard formats are followed to maximize the utility of their data.
Resource: OMB Memo M-05-04; "Provide Appropriate Access to Data" (WebContent.gov)
Images, text, video, audio files used in blogs or on third party social media Web sites must comply with Copyright Law of the United States of America and Related Laws Contained in Title 17 of the United States Code and other Federal policies and directives.
Generally, U.S. Government works are not protected by intellectual property law. However, that does not mean that most Government works are in the public domain. In addition, if an employee prepares a work and gives that work to a contractor pursuant to a contract, the rights to the final product may be subject to the contractor's intellectual property interest. Employees should be careful about the nature of the work they produce. Resources: Cendi, Copyright.gov, U.S. Trademark Law
Federal public Web sites are required to conduct privacy impact assessments (PIAs) if they collect personally identifiable information, post a "Privacy Act Statement" that describes the agency's legal authority for collecting personal data and how the data will be used, and post privacy policies on each Web site in a standardized, machine readable format such as Platform for Privacy Preferences Project, or P3P.
The Department of the Interior requires a preliminary PIA for all systems. The preliminary PIA determines if the system contains PII, and is kept as a record by the Department.
Two-way blogs (including any system by which the public may post comments) must protect the privacy of citizens who contribute comments to the blog. Blog software must not require blog visitors to log in before leaving comments. Blogs requiring contributors to provide personally identifiable information (PII) such as an e-mail address, in order to participate must follow all guidelines for protection of that information under the Privacy Act. Bureaus are encouraged to allow the actual public-facing comments to be anonymous to promote a freer exchange of ideas.
Bureaus and offices are permitted to collect IP addresses, browser information, and similar data as part of their regular server logs and Web site visitation analyses provided that they use such information only in aggregate and cannot link it to specific blog content over time.
Although some social computing Web sites are exempt from the prior requirements since they are not Federal Web sites, DOI is always bound to protect personally identifiable information on internal Web sites or pages on external social media Web sites. The Privacy Act of 1974 (as amended) may also apply to the activities undertaken on social media platforms, and individuals should consult with the DOI Privacy Office and Solicitor's office to ensure they are in compliance with all privacy protection requirements.
Resource: Privacy Act of 1974
Since many social computing technologies excel at enabling information-sharing across the Internet, government programs may use them to share ideas regarding current and future plans, to gather opinions about a wide variety of issues, and to strengthen the relationship between citizens and their government. Depending on circumstances (such as targeting specific experts for an online discussion of proposed policy), some of these efforts, depending on how they are structured, may meet the functional definition of a virtual or electronic advisory group and therefore fall under the purview of the Federal Advisory
Committee Act (FACA). Just because an advisory committee meeting is held in virtual space instead of office space, it is not exempt from the Government's rules on such activities.
Any advisory group, with limited exceptions, that is established or used by a Federal agency and that has at least one member who is not a Federal employee, must comply with the FACA. In general, when Government agencies seek input and suggestions from the general public on various issues, FACA likely would not apply. However, if the Government is managing and controlling the group in any way, such as selecting members, setting an agenda, or consolidating results generated by the group of participants, the group would fall within the bounds of FACA. To find out if a group comes under the FACA, any individual may contact the sponsoring agency's Committee Management Officer or the GSA Committee Management Secretariat.
Resource: FACA; GSA's FACA overview and guidance
Agencies are required, when possible, to use electronic forms and filing to conduct official business with the public, and social computing technologies can be used in many cases to meet this need. Federal public Web sites must ensure that information collected from the public minimizes burden and maximizes public utility. The Paperwork Reduction Act (PRA) covers the collection of data from the public. The PRA requires OMB approval of all surveys given to ten (10) or more participants. This includes any sort of survey where identical questions are given to ten or more participants, regardless of the format. The exception to the survey rule is an anonymous submission form where users can provide open ended comments or suggestions without any sort of Government guidance on the content. Questions about the applicability of the PRA should be directed to the DOI or bureau privacy officers or the Office of the Solicitor.
See Privacy, above.
Resources: Paperwork Reduction Act, DOI Office of the Solicitor
Government-sourced content posted via third-party social media Web sites or on public Government Web servers becomes part of the public domain upon posting. With limited exceptions, such content is therefore not exempt from FOIA requests.
Resource: FOIA
Any DOI-sponsored social media service or application not hosted on a DOI-controlled server must be evaluated by the Office of the Chief Information Officer according to DOI Security Categorization instructions to assess the ramifications of a potential security breach of that service. Non-DOI servers hosting DOI social media services may be required to attain certification and authentication to verify that content is adequately protected. DOI is required to host services and applications on ". (dot)gov" domains whenever possible.
In order to protect IT resources, applications must not allow the insertion of malicious code through attachments of any kind. Two-way blogs must incorporate a character limit for comment forms to text-dumping, and other security safeguards must be active to prevent activities that might threaten bureau IT resources.
As an additional safety measure, members of the public are not allowed to attach or upload files of any kind to DOI-hosted services; however, they may be allowed to attach or upload files to externally hosted services. For example, a commenter to a DOI-hosted blog would not be allowed to attach a video file; but a commenter to a YouTube posting might be allowed to post a video response.
All Government-wide and Department of Interior standards and codes of ethical behavior for employees apply to employees' use of social networking and social media tools for both official and personal use including:
DOI and bureaus are responsible for satisfying all policy requirements related to content that they provide to a third-party site; however, because they cannot control and are thus not responsible for other content on that site, they should determine whether or not DOI's presence on the site reflects favorably upon the Department and does not diminish its reputation or integrity. DOI and bureaus should note that they are not responsible for, nor can they control other content on the site on the part of the site which the bureau does control, as well as on its website. If the third-party site does not meet the requirements of Executive Order 13166 or any other law or regulation discussed here in such a way as to present an obstacle for the site user to the DOI or bureau content, that content must be offered on the DOI or bureau primary Web site in a fully compliant manner.
Office of Communications
U.S. Department of the Interior
To outline expectations for submitting and retrieving grade reports.
Final grades must be submitted to the Office of the Registrar according to the deadlines identified on the Fall, Spring, and Summer (if applicable) calendars.
Applies to all faculty and students.
Any grade not received in that office by the deadline will automatically be shown as a failure. (NOTE: IF "GRADES" POLICY IS APPROVED, THESE WILL SHOW IS "WG" - "WAITING GRADE.")
Students should examine their grade reports carefully and discuss them with their faculty advisor if any questions arise. Students are responsible for ensuring the accuracy of their transcript and any errors should be reported immediately to the Registrar.
The Registrar encodes the grades in the Comprehensive Academic Management System (CAMS). Grade reports are prepared and distributed at the end of each semester. Grade reports are then sent to students at their home addresses as soon as possible after the conclusion of each semester.
The Registrar will supply academic transcripts after a written request is received and transcript fee is paid by the student.
Failure to comply could be grounds for discipline.
See "Appeals, Academic."
Registrar
To outline the standards for attaining academic distinction upon graduation.
Academic distinction for graduation is based upon the following cumulative GPAs and is granted for both the associate and baccalaureate degrees.
This applies to graduating students only.
The Registrar indicates academic distinction on the official transcript as part of the graduation processing.
Students are notified of their status on the transcript itself.
The Academic Distinction calculation is made upon graduation.
The purpose of this policy is ensure Haskell students understand the requirements for eligibility for Federal Student Financial Aid.
In order to determine and maintain financial aid eligibility, all applicants and continuing students are required to apply annually to determine Financial Aid Eligibility using the Department of Education FAFSA site.
A need determination will be generated to determine eligibility for any student financial aid, including PELL grant, Institutional Work Study and scholarships and be completed by the Haskell Student Financial Aid Program..
Federal Student Aid Eligibility Requirements:
All applicants and continuing students must meet the Federal Student Financial Aid Eligibility requirements in order to receive a PELL grant, scholarships, or to participate in the Institutional Work Study Program.
In order to determine and maintain financial aid eligibility, applicants and continuing students are required to apply annually to determine Financial Aid Eligibility using the Department of Education FAFSA site.
Failure to submit a complete application or to respond to provide additional information to verify eligibility may result in delays in processing student financial aid or be designated ineligible.
No appeals.
The Financial Aid Office.
To ensure the first-year-student experience is successful, including sequencing and enrollment in required courses for first-year students.
First-year students (i.e., those who have not yet achieved sophomore status) are required to enroll each semester in English and Math until these general education requirements have been met.
Applies to first-year students and their advisors.
Students and faculty advisors share the responsibility for successful academic advising. Best practices recommend students and advisors meet at least once a semester during the first year.
Failure to comply could be grounds for discipline.
N/A
Registrar, advisors.
This policy outlines recommended full-time credit hours and the procedure for enrollment exceeding these.
The recommended full-time course load for undergraduate students for fall or spring semester is 12 to 15 credit hours, or more than 7 in a summer session.
Applies to all Haskell students.
None
Office of the Registrar
The University may grant elective credit for courses completed in military service schools and training provided such credit is baccalaureate level as recommended by the American Council on Education in "A Guide to Evaluation of Educational Experiences in the Armed Services." Based on a review of an official transcript, elective credit may be awarded for general military training. These credit hours will be assigned provided the applicant's duration of military service exceeded one year.
To notify students with outstanding incident reports due to withdrawing from school before completion of disciplinary process, ineligible due to academic/social reasons and for those reports received at the end of each semester.
Continuing Students:
Students Not Returning:
To provide guidance on closing out contracts.
IAW FAR 4.804-5
Applies to contracting personnel.
Drop in specific procedure notes here.
Failure to comply could be grounds for discipline.
None
???????
--- Title: Alumni Data ---To collect accurate alumni data for external reports and for transfer to the Foundation;
To set forth a policy for the management of alumni data from the point of withdrawal or graduation on;
To ensure that the University has access to all data collected from various entities and from the Foundation;
To ensure that alumni are not burdened with multiple requests for updates;
To keep good faith with alumni who choose to "opt out" of receiving messages from the University.
The Center for Institutional Effectiveness maintains the University's complete database of alumni records in the CAMS Development module.
Any University personnel who collect alumni data through any method (survey, postcards, recruiting trips, conference booths, alumni meetings, alumni social events) must send any basic demographic information collected to the CIE for recording in this central database. Basic demographic information includes:
(Note: personnel are not required to collect any of this information; this policy simply states that any information collected in these areas should be given to the CIE.)
This entire policy applies to alumni and soon-to-be alumni. "Alumni" here is defined as the set of people who attended the University (or Institute or Junior College), regardless of graduation status. The reconciliation procedures apply only to graduated alumni.
Preliminary Collection of Graduate Data
Preliminary collection of these seven pieces of demographic information about new alumni will occur via a survey coordinated by the Center for Institutional Effectiveness, the Vice-President for Academics (VPA), and the Vice-President for University Services (VPUS) during the months before graduation (fall, spring, summer). The results of the survey will be used to populate or update records in the CAMS Development module two months after graduation. They will also be given to the Foundation at this time.
Academic programs who do exit surveys or similar activities with their graduates may do so separately; however, they must send demographic information listed above to the CIE. Other information collected will be owned by the program.
Preliminary Collection of Non-Graduate Exit Data
The Office of the Registrar collects and updates information about students who withdraw from the University on the Withdrawal Form.
Transition from Student Module to Development Module
Beginning in May 2017, each student's demographic information will be transferred (along with his/her most updated FERPA declaration) by the CIE to the CAMS Development module two months after graduation or departure. (Retroactive transitions will occur during the summer of 2017 for students who have already graduated or left.) Development module demographic information is owned by the University.
Sharing Demographic Information: University to Foundation
The CIE will provide the Foundation with current demographic information on any individual from the CAMS Development module upon written request—except in the cases of individuals who have put FERPA blocks on their records.
Sharing Demographic Information: Foundation to University
The Foundation will provide the CIE with current demographic information on any individual in its database upon written request—except in cases of individuals who have asked to "opt out" of contact through the Foundation.
Annual Reconciliation of Selected Records
Each spring, the CIE and the Foundation will reconcile their records for selected classes of graduates to coincide with the survey needs of the CIE. The reconciliations will be made of all graduates at 1, 3, 5, 10 years after graduation, along with known records for subsequent decade anniversary years (20 years after, 30 years, etc.) Thus, while individuals may update their records with one entity or the other, we will reconcile several hundred entries each year to ensure that both have reasonably recent records and that individuals are not forced to update or opt-out at both places. As above, the reconciliation will not be made on individuals with FERPA blocks on the University side or with "Opt-Out" declarations on the Foundation side.
Violation could be grounds for employee discipline.
No appeals, though policy can be revised through the normal process.
CIE; methods described above.
--- Title: Other Scholarships and Funding Sources ---The purpose of this policy is to provide additional information on funding sources, awards, and scholarship options.
The Office of Financial Aid will notify students each year in the catalog about other possible funding sources. The Director for Financial Aid will review information annually for accuracy and provide additional resources through updated information. The Director for Financial Aid will submit revisions to the Director of the Center for Institutional Effectiveness when complete.
This policy applies to all students and to the Office of Financial Aid.
The Office of Financial Aid maintains this text and updates as needed:
Other Funding Sources
Bureau of Indian Affairs/Tribal Higher Education Grants (BIA/Tribal): Tribal assistance may be available to students who have financial need as determined by the needs analysis formula. Students who are members of federally recognized tribes should contact their tribal agency in order to obtain information regarding eligibility requirements, applications procedures, and deadlines. These procedures vary among tribal higher education agencies. The Financial Aid Office does not award BIA/Tribal funding. All tribal awards will be made by the appropriate higher education agency. Telephone numbers and addresses of tribal agencies may be obtained from the Financial Aid Office.
Scholarships: Many need- and merit-based scholarships are available to students. Merit-based scholarships are competitive (for students with good academic records or who show strong potential in a particular academic discipline), whereas need-based scholarships are based on remaining need based on the FAFSA information submitted. Application criteria differ for each scholarship. Students should contact the Financial Aid Office to obtain scholarship information regarding eligibility application procedures and deadlines. In order to be considered for scholarship awards, students should prepare and submit applications by established deadlines.
Veterans' Benefits: Veterans attending Haskell may be eligible to receive veteran's benefits. All student veterans are encouraged to apply for Veterans Benefits on the Veterans Online Application (VONAPP) website (http://vabenefits.vba.va.gov/vonapp/default.asp). Haskell's School Certifying Official located in the Office of the Registrar can help you get started with the VONAPP.
Popular Scholarship Websites:
| www.fastweb.com | www.gocollege.com |
| www.Scholarship.com | www.indian-affairs.org |
| www.collegefund.org | www.ihs.gov |
| www.catchingthedream.org | www.gmsp.org |
Failure to comply could be grounds for discipline.
Deadline to submit review for the university catalog: June 15 of each year for the following year.
Records will be updated and held in the Financial Aid Office.
The purpose of this policy is to seek consultation adhering to the National Historic Preservation Act regarding campus structures repair, improvement, or renovation.
The university will abide by Section 106 of the National Historic Preservation Act which requires federal agencies to consider the effects of their actions on historic properties and seek comments from an independent reviewing agency.
Campus buildings and property
Transcribed from the 2004 Policy Book
DOI directive to reinforce vendor neutral contract specifications.
DOI policy directive memorandum issued to reinforce in the development of specifications for IT contracts to remain neutral and avoid name specific brands. (see Mazer memorandum dated August 31, 2012)
All DOI IT hardware purchases. (see Mazer memorandum dated August 31, 2012)
As a general rule, contract specifications should emphasize the necessary physical, functional, and performance characteristics of a product, not brand names. (see Mazer memorandum dated August 31, 2012)
?? (see policy from old black book)
……
Failure to comply could be grounds for discipline.
None
???????
--- Title: Disposition Summary – Student Court ---To ensure the Student Court disposition report is distributed in a timely manner to verify student's statements; confidentiality of report; provide a summary of current functioning of student here at Haskell; document services and attempts by university to assist student.
To ensure public safety;
To protect students and the University from liability;
To minimize distractions in the classroom.
This policy provides the University's position on and guidance for determining the circumstances in which it is appropriate for children to be in University classrooms, the library, and computer laboratories, and the conditions that apply.
This policy applies to all faculty, students, and potential guests in the classroom, library, and, computer laboratories.
Children are defined as minors under the age of eighteen.
This policy applies to lectures, seminars, field work, library, and computer laboratories. Children are not allowed in science and art laboratories.
This policy only covers classrooms, library, and computer laboratories. Students can only bring children into the classroom of whom they are the parent/guardian.
Students may not bring children they are "babysitting" to the classroom.
Reasonable consideration will be given to requests from students to bring their children into the classroom on an occasional and short-term basis. Bringing a child/children to class should not be considered an alternative to other child-care arrangements.
Parents and guardians will maintain ultimate responsibility for the safety of their children and are required to have continued supervision of their children at all times when they are in the classroom and on campus.
Children are not allowed in the classroom:
In addition, children are not allowed to:
The Instructor can request that a child/children be removed from the classroom where there is a concern related to health and safety of a child or the child poses a risk to others, or where the child/children is causing disruption to learning. The parent/guardian must comply with such requests.
Children are not permitted to use any University equipment including University IT systems.
Parents and guardians are permitted to take children into the Library, selected computer laboratories, or any other non-teaching area subject to any particular safety, security or other regulations or practices which may apply to the specific area.
Parents and guardians are encouraged to take their children only to the computer laboratories at the library or in the academic (non-residential) buildings.
Parents and guardians should be aware that the University deals with adult concepts in classes, and they should consider this when bringing a child/children onto University premises. It is the parent's or guardian's responsibility to remove the child if they have concerns.
This policy is intended to deal with occasional needs and permission should be requested on a class-by-class basis.
Students must obtain permission as soon as possible from the relevant instructor prior to bringing a child/children to each class. Where permission is granted but other students have concerns, they should raise them with the instructor, who may reconsider their decision.
If the child/children cause disruption to the class the instructor may request the child to be removed.
Often the need to bring a child/children to class occurs at short notice and an instructor may be asked for permission to do so only minutes before a class is scheduled. Alternatively, it may be difficult to contact an instructor in order to seek permission before attending. Instructors should still be sympathetic to these situations.
Where the class involves a field trip, and the instructor permits the child/children to attend, a risk assessment should also be completed and approved by the instructor's Dean. It may not be possible for an instructor to give permission to a child/children to attend a field trip if the permission is sought at short notice because of the requirement to undertake a risk assessment.
If permission is refused, and the student cannot attend the class, the instructor should discuss or make arrangements to discuss with the student an alternative method of receiving the information that the student may miss by not attending that day, e.g. referring the student to Blackboard.
Permission may be given by instructor(s) of record either verbally or in writing. Instructors will maintain a record of requests, approvals, and disapprovals each semester.
Neither the instructor nor the University accepts liability for the actions of the child/children while in the classroom even if permission has been granted. The parent or guardian assume all such liability and responsibility.
Any approval granted under this part will be on the basis that any children on University premises must be adequately supervised during that time.
The Library staff can request that a child/children be removed from the library where there is a concern related to health and safety of a child or the child poses a risk to others, or where the child/children is causing disruption to learning. The parent/guardian must comply with such requests.
A Haskell employee can request that a child/children be removed from the computer laboratory where there is a concern related to health and safety of a child or the child poses a risk to others, or where the child/children is causing disruption to learning. The parent/guardian must comply with such requests.
The University does not accept liability for the actions of the child/children while in the library or computer laboratories even if permission has been granted. The parent or guardian assume all such liability and responsibility.
All instructors will include a "Children in the Classroom" section in each of their syllabi.
Not Applicable
Instructors will maintain a record of requests, approvals, and disapprovals of children in the classroom each semester.
College credit courses offered in academic programs shall satisfy all of the following requirements:
To outline student rights under the Family Educational Rights and Privacy Act of 1974 (FERPA);
To provide specific guidelines for application at Haskell Indian Nations University.
Federal law protects both a student's right of access to his or her educational records to assure accuracy and the student's right of privacy in those records. The Family Educational Rights and Privacy Act (FERPA), 20 U. S.C. §1232g, 34 C.F.R. Part 99, applies to all schools that receive funding under U. S. Department of Education programs. For more information, see http://www.ed.gov/policy/gen/reg/ferpa/index.html.
Students are notified of their FERPA privacy rights by including the notice on the back of the course enrollment form used each semester and through distribution of Haskell Indian Nations University General Catalog to all new and transfer students, and to continuing students upon request.
Under FERPA, students have the right to:
The privacy and inspection rights under FERPA are parental rights that transfer to the student who is either 18 years of age or enrolled in college. In some instances, a parent may still have right to inspect a college or 18 year old child's records, such as when the record pertains to alcohol or drug use if the child is under 21, or if the child is a dependent for tax purposes. A parent seeking access to a child's records must either have written consent of the child or provide proof of the child's dependent status under the Internal Revenue Code. Records of all students currently or previously enrolled at Haskell are subject to FERPA requirements.
Students have a legal right under the Family Educational Rights and Privacy Act of 1974 (FERPA) to view their educational records. FERPA restricts the information to only those with a legitimate need and right to know. Educational records are official records, files, documents, and other materials which contain information directly related to the student and are monitored by the University or by a person acting for the University. The following records are not considered educational records: personal notes from faculty and staff, employment records, medical and counseling records, records of police and safety office, financial records and confidential letters.
Student educational records protected under FERPA may be disclosed without the student's consent to the following;
Haskell defines "school official" as any person employed by, working with, or contracting to provide services to the University who has been cleared through the background check process.
A "legitimate educational interest" means that the school official is involved in evaluating admission or placement criteria, evaluating student achievement, providing academic advising, counseling, or providing housing, health, or other services to or for the benefit of the student or the student's family. Disclosure is limited for these purposes only, and school officials that receive the information for one purpose may not use the information for other, unspecified purposes.
Student records are not to be distributed to third parties, except as provided below. A student may consent to the release of student information or records.
Records may be disclosed to third parties only if the student consents for disclosure
If requested, a copy of the disclosed records will be provided to the student consenting to the release or disclosure.
Education records protected by FERPA include any record which directly relates to the student and which is maintained by the University or authorized personnel. Education records protected under FERPA may be handwritten, typed or printed, computer, magnetic tape, e-mail, data files, programs, network account information, film, or other medium. Records covered include transcripts or other records obtained from a school in which a student has previously enrolled.
Student right of record privacy is not absolute. Certain information may be disclosed without student consent. Additionally, specified individuals may also have access to student records without student consent.
Directory information about a student may be disclosed without that student's consent and includes the following:
Students may request to have their directory information omitted from University publication by written request to the Office of the Registrar within two weeks of the start of enrollment each semester. This request for omission will be effective for the academic year in which the request is made. A request for omission must be renewed each academic year.
Students who wish to inspect their records should make the request to the Office of the Registrar. The Registrar will make the records available to the student for inspection within 45 days from the date of the request as required by law. Students may inspect their records or request copies without cost to the student. The Registrar or designee will provide reasonable explanation of information in the student's record upon request.
A student may request that erroneous, misleading, or inappropriate information contained in the student's record be corrected or omitted by making the request in writing to the Office of the Registrar. The Registrar will make a reasonable inquiry and either make the requested correction, or decline to make the correction. The student will be notified of the result of the Registrar's investigation within 30 days of the request. If the Registrar declines to correct the student's record, the student will be notified in writing of the right to a hearing. A student must request a hearing in writing and directed to the Vice-President for Academics within 15 days of receiving the Registrar's notice. The Vice-President for Academics will refer the matter to an Academic Review Board consisting of one representative from the faculty of each of the schools and college, and administration.
No person interested in the original dispute or with a direct interest in the outcome may serve on the Academic Review Board. The student is to be provided notice of the date, time, and location of the hearing at least seven days in advance of the hearing. The student has the right to representation at the hearing, by an attorney or other person at the student's expense, and the right to present information relevant to the disputed information. The Review Board may consider only evidence presented at the hearing, and must render a written decision, including the reasons for the decision, within 10 days of the hearing. The Board's decision will be forwarded to the Vice-President of Academics, who will notify the student of the outcome within seven days of receiving the Board's decision. If, after review, the Review Board decides that correction of the record is not warranted, the Vice-President will advise the student in writing of the right to submit a written response to the disputed information to be included in the student's file and any subsequent dissemination of disputed information.
No Haskell employee may release information contained in student records without student consent, except as provided by law and this policy. For example:
Certain records are not covered by FERPA, and the student has no right to inspect the following documents or records:
See complete policy text, above.
See complete policy text, above.
See complete policy text, above.
See complete policy text, above.
Registrar
Haskell Indian Nations University Department of Athletics will recognize all student-athletes that have met the Lettering Policy. This is done to distinguish student-athletes for their outstanding athletic achievements.
Student-athletes will be selected to receive their letter after achieving the following criteria.
The following are the reasons they will be awarded a letter:
Letter Awards
All awards will be presented at special ceremonies or during Athletic banquets.
N/A
????????
Director of Athletics
To provide guidance to ordering organizations when purchased equipment arrives.
To establish responsibility for processing receiving reports for equipment acquired by the Bureau of Indian Affairs under Simplified Acquisition or Procures.
To ensure the government owned property/equipment is accounted for by the department it is assigned to.
To maintain records of continuing value and to dispose of or retire records which have no current value.
Ensure all newly acquired equipment is properly documented on the equipment inventory with five days after receipt of new equipment.
The Receiving Officer is responsible for the inspection and receipt of personal property and services, and for ensuring the required documentation is processed. All incoming shipments will be physically counted and inspected.
All government property classified as non-expendable, non-sensitive and non-capitalized will be marked to indicate Bureau ownership with either the name "Bureau of Indian Affairs" or the initials "US BIA." Sensitive property will be marked with a BIA numbered tag in a conspicuous location.
Physical inventories are required each time there if a Custodial Officer change and once every year by date directive from Regional Office P&S, for all capitalized and sensitive property. Non-sensitive property costing less than $5,000 is not accounted for in the Federal Finance System, but property records are to be maintained to ensure the appropriate safeguards and controls are established at the operating office level.
To preserve records of continuing value, Property and Supply generates the following document schedules: Excess Personal Property, Employee Property Issue, Fixed Property Inventory, Board of Survey, Property Pass, Moto Vehicle Operator, Motor Vehicle Accident, Field Receipts, Gasoline Credit Cards, Government Vehicles, Motor Pool Information, Mail Management, Personal Property Acquisition, Personal Property Donations, Personal Property transfers, Space Assignments, Surplus Personal Property, Thefts and Losses, Property Transactions.
Applies to all departments that order equipment; designated receiving Officer, purchase cardholders.
43 BIAM
Drop in specific procedure notes here…………..
Failure to comply could be grounds for discipline.
None
Inventory is tracked by ………… and recorded by …………. and kept in……………..
--- Title: Equipment: Relocation, Storage, Loan, Agency Transfer, Inter-Departmental Transfer ---To establish responsibility for relocation and storage of equipment.
To provide guidance for the accountability and control of non-expendable property in the custody of the Bureau of Indian Affairs, including the Office of Indian Education.
To have the necessary documentation of transferred government property/equipment to Tribes, Tribal organizations, and other federal agencies.
To allow the University to utilize equipment/property for the official purposes on fulfillment of its duties.
To see that surplus equipment is transferred to an individual or department with a need.
To dispose of excess equipment that is not repairable or not cost effective to repair.
Storage of equipment should only occur if it is seasonal in nature such as lawnmowers, soccer goals, etc. Each department is responsible for the storing of its equipment. Custodial officers are to complete transfer forms (BIA 4329) when any equipment is moved for the individual or department that is assigned to and forward to Property and Supply for inventory updating.
All non-expandable property furnished or loaned to or leased by the BIA from other Federal or non-Federal organizations or owners shall be recorded upon receipt by the receiving location in a subsidiary property inventory listing.
Excess/surplus property under the administration of the University is to be reported to Tribes/Tribal Organizations, the General Services Administration as excess/surplus in accordance with standard procedures. The T/TO have 120 days to request said items. After the Tribal screening time the property is entered into FEDS for screening by other federal agencies. Transfer occurs when the BIA-4335 Donation to Tribes/Tribal Organizations or the SF-122 has been completed and signed by property authorities. All transfers of equipment from any source must be processed through Property and Supply.
If a Custodial Officer finds that a piece of equipment is no longer used by the department, he/she should transfer the equipment to another department for its official use. Property and Supply must be contacted to be informed of the transfer.
Surplus equipment shall be reported for transfer to another department or individual in need of this equipment. Excess equipment shall be reported to Property and Supply for pick-up and disposal. (This might be a repeat of the transfer policy?)
Applies to all departments that transfer equipment.
43 BIAM
Drop in specific procedure notes here.
Failure to comply could be grounds for discipline.
None
???????????? .
--- Title: Policy on Sexual or Romantic Relationships and Consensual Relationships (pending) ---Haskell Indian Nations University values positive and mentoring relationships between students and employees which support student success, retention and graduation. Sexual, romantic and consensual relationships are fundamentally different and raise serious concerns of potential conflicts of interest, exploitation and personal biases and can adversely affect the environmental for other students, faculty or staff and the manner in which all are treated within the university.
Sexual, romantic or consensual relationships between students and employees in positions of authority may compromise a constructive relationship between students and the university. No member of the university community should simultaneously be sexually or romantically involved, or in a consensual relationship with a student he or she teaches, advises, coaches, mentors or supervises in any way.
This guidance extends to all relationships in which one party has a "position of authority" or "academic responsibility" for a student; including faculty/student, staff/student, supervisor/student employee, coach/student athletes, or administrator/student.
Employees of the university will be subject to disciplinary action for failing to disclose a sexual or romantic relationship with a student, including consensual relationships with a student, as well as failing to remove themselves from decisions and evaluation of that student.
Haskell Indian Nations University values constructive relationships which promote CIRCLE values such as communication, integrity and respect, collaboration, leadership and excellence; as well as student success, retention and graduation.
No faculty member shall engage in sexual or romantic relationships, or a consensual relationship with a student, including sexting or one time sexual encounters with students. Unusual situations, such as the recruitment of a faculty member with a partner or spouse who is admitted and enrolled at Haskell, or a relationship between a member of the faculty and student of non-traditional age, must be disclosed and remedies sought to avoid real or apparent conflict of interest.
A faculty member has an inherent and unequal "power differential" in such a relationship, as compared with the power of the student. A faculty member occupies a "position of authority" and has specific "academic responsibility" for students within the university that include an ability to exercise or influence decisions related to that student which create the possibility of intentional and unintentional abuse of that power in such situations.
Sexual or romantic relationships, as well as a consensual relationship, between a faculty member and student, can create a perception that a student who has a consensual relationship with a faculty member may receive preferential treatment from the faculty member or the faculty members' colleagues. Such a relationship may impair a faculty member's objective judgement in carrying out the faculty academic responsibility, and create the potential for biases and conflict of interest in these responsibilities.
There is a strong legal presumption that sexual activity between faculty and a student who meets legal age of consent is "unwelcome and nonconsensual." Such relationships can be harmful to the success of students, including students' development of a sense of worth, value and dignity.
Faculty members, administrators and supervisors as well as professional and university support staff, deans, directors, college resident assistants, coaches, contractors, and all other employees in a position of authority are expected to adhere to this policy and to exercise professional integrity, ethics and a respect for students in the use of the authority and power vested in the respective roles carried out for the university.
Direct supervisors are required to ensure the investigation of such allegations and to take action to resolve conflicts of interest or the appearance of such a conflict of interest, which may occur from by allowing these relationships to develop or continue. Employees or individuals who submit a report in bad faith, i.e., allegation was malicious, knowingly false, or fundamentally frivolous, may face disciplinary or grievance procedures that may result in disciplinary action for making a false report.
"Academic responsibility" includes (but is not limited to) teaching, grading, mentoring, advising on or evaluating research or other academic activity, participating in decisions regarding funding or other resources, internship supervision, and recommending for admissions, employment, scholarships, or awards.
"Conflict of interest" occurs when a faculty member evaluates the work or performance of a student with whom he or she is pursuing or is engaged in a sexual or romantic relationship. Sexual or romantic relationships between students and faculty members, or others in positions of authority, may comprise the relationship between students and the university and cause an independent observer to question whether the individual's professional actions or decisions are determined by the sexual or romantic relationship. A conflict of interest or the appearance of it depends on the situation, and not necessarily on the character or actions of the individual.
"Consensual relationship" is any dating, romantic, sexual or marriage relationship.
"Position of authority" includes but may not be limited to situations in which the faculty member or employee, makes or is responsible for an evaluation of a student for admission, housing, coursework, hiring, recommendation or selection for scholarship, financial aid, making an intercollegiate athletic team, suspension, research and internship opportunities, mentoring, participating in decisions regarding funding, employment, scholarships or awards, as well as disciplinary action.
"Power differential" describes the unequal power of the faculty to that of a student, and the ability of the faculty member to influence student choice and student consent in accepting a personal relationship with a faculty member, and the real or perceived consequences for the student in declining a sexual or romantic relationship with a faculty member.
"Sexual or romantic relationships" are defined as intimate, sexual, and/or any other type of amorous encounter or relationship, whether casual, serious, short-term or long-term. This would include sexting and one-time casual encounters.
When a preexisting sexual or romantic relationship between a university employee and a student exists at the time of the adoption of this change in policy, the employee must both recuse himself or herself from any supervisory or academic responsibility over the student, and notify his or her supervisor, or dean about the situation so that adequate alternative supervisory or evaluative arrangements can be put in place. Failure to disclose the relationship in a timely fashion will be considered a violation of policy.
If a romantic or sexual relationship exists between a faculty member and a student over whom the faculty member has an evaluative role, the faculty member shall disclose that relationship and not evaluate or make recommendations related to the student. Failure to do so will be a conflict of interest and will be subject to disciplinary action.
Disciplinary action may be imposed against any employee who is found to have violated this policy. Possible sanctions include, but are not limited to, suspension or termination from employment, or disciplinary actions pursuant to the collective bargaining agreement provisions for included employees.
The Vice President for Academics office, the Academic Policies & Procedures Manual, Human Resources Office and the Haskell website.
All policies impacting students will be included in the University Catalog and the Haskell website.
This policy is vetted through the Faculty Senate's Academic Standards and Procedures committee and the Deans. It is approved by the VPA and the Managers & Supervisors Council, with final approval by the President.
--- Title: Military Service ---Students serving in the National Guard or Reserves who are called to active duty training or service for periods less than 2 weeks will be excused from class.
Requests for reduced course loads for disabled students are submitted to the Disability Support Services Coordinator with supporting documentation.
Haskell Indian Nations University (HINU) Department of Athletics recognizes and supports our student-athletes rights concerning freedom of speech, expression, and association, including the use of online social networks. However, it must also be recognized that playing and competing for HINU is a privilege, not a right. As a student-athlete you are constantly representing not only yourself, your team, the Department of Athletics, but the University as well and are expected to do so in a positive manner at all times.
Student-athletes should be aware that third parties, including the media, faculty, future employers and NAIA officials, could easily access your profiles and view all personal information. This includes all pictures, videos, comments and post. Inappropriate material found by third parties affects the perception of the student-athlete, the athletic department and the University. This can also be detrimental to a student-athletes future employment options. Any online postings must therefore be consistent with Federal and State laws, team, Department, University, and NAIA rules.
Examples of inappropriate and offensive behaviours concerning participation in online communities may include depictions or presentations of the following:
For your own safety, please keep the following recommendations in mind as you participate in social media websites:
Applies to student-athletes.
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If a student-athlete's profile and its contents are found to be in violation of the prohibited guidelines he/she will be subject to the following penalties:
N/A
Records of actions taken will be maintained by the Director of Athletics, along with other offices as they become involved.
To outline guidelines and requirements for designing and/or participating in a directed study course.
Applies to all faculty and students.
Directed study is designed to benefit students who show academic promise and interest in a certain discipline. Students may enroll in directed study to earn elective credit in their major fields of study. Students may enroll in directed study if the following conditions are met:
Directed study instruction is considered an addition to the instructor's regular workload and does not preclude regularly assigned teaching responsibilities; hence it is offered at the instructor's discretion.
Students wishing to enroll in a directed study program should initiate the process with their academic advisor and the instructor who will offer the course.
The complete course syllabus must be on file with the dean of the appropriate school or college and the Vice-President for Academics,
The enrollment form, with the directed-studies course listed, must be on file with the Registrar.
Enrollment occurs during the regular enrollment period.
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Normal academic enrollment deadlines apply.
Deans and Vice-President for Academics
This policy will be used as a guideline when determining the status of a student-athlete refusing to adhere to the Haskell Indian Nations University Athlete Department Substance Abuse policy.
The athletic department of Haskell Indian Nations University recognizes that drugs and alcohol abuse is a significant problem in modern society. Specifically, the misuse or abuse of prescription drugs, non-medically indicted drugs, street drugs and alcohol have a negative effect on the performance of student-athletes, both in the classroom and in sports and will not be tolerated.
The Athletics Department and university staff shares a responsibility in creating a fair and competitive athletic program while ensuring a safe, healthy, and supportive educational environment.
It is Haskell Indian Nations University's desire to communicate a clear message of zero tolerance to student-athletes about substance abuse in a positive, straightforward manner. It is a privilege to represent Haskell Indian Nations University as a student-athlete. Substance abuse is considered an abuse of this privilege and will be addressed directly. Failure to consent is a declaration of ineligibility.
This policy is not a contract between Haskell Indian Nations University and our student-athletes. However, signed consent and notification forms by the student-athlete shall be considered affirmation of the student-athlete's understanding of the terms and conditions contained in this policy. Haskell Indian Nations University reserves the right to amend and adjust this policy at any time.
Banned Substances
Prohibited substances are any substances that appear on the NCAA list of banned substances, which are generally considered to be performance enhancing and/or potentially harmful to the health and safety of the student-athlete. In addition, any drug, medication or substance that is procured illegally or that is prohibited by federal law is considered a prohibitive substance under this policy. Haskell Indian Nations University will adhere to the NCAA Banned Substance list found on Appendix A. Please not this is not an exhaustive list! It is the administrations expectations that all student athlete consult with the athletic trainers before consuming any new substances not prescribed by a physician.
Drug Testing Procedure
Haskell Indian Nations University, in accordance with NAIA standards, contracts with Drug Free Sport to collect samples for testing. Their protocol for testing is outlined in appendix B.
Method for Selection
Eligibility
Student-athletes who are eligible for institutional drug testing shall include any student- athlete listed on the NAIA or institutional squad list, which includes active participants and red-shirt (medical or otherwise).
Random Selection
All student-athletes names will be submitted to drug free sport and they will send back a list of randomly selected candidates.
Reasonable Suspicion
Haskell Indian Nations University reserve the right to require a student-athlete to submit to additional drug testing when there is a reasonable suspicion (Appendix C) to believe the student-athlete has been using a Banned Substance. "Reasonable suspicion" is defined as behavior, conduct, or performance by the student-athlete that leads a faculty or staff member at Haskell Indian Nations University to conclude that likelihood exist that the student-athlete is in violation of this policy.
Notification
All student-athlete will be notified of their report time by a member of the athletic department and may be granted up to 24 hour notice. The student-athlete is required to fill out a Notification Form (Appendix D) on the same day he/she is notified of their selection.
Refusal to Test
Failure of the Haskell Indian Nations University student-athlete to cooperate with the Substance Abuse Testing shall be the equivalent of a "Positive" test result. Examples may include:
Safe Harbor
A student-athlete eligible for Safe Harbor Program may refer himself/ herself for voluntary evaluation, testing and treatment for alcohol or drug problems. A student-athlete is not eligible to enter Safe Harbor Program:
Haskell Indian Nations University will work with the student to prepare a Safe Harbor treatment plan, which may include confidential drug testing. The student-athlete will be tested for banned substances upon entry into the Safe Harbor Program and such a positive initial test will not result in any administrative sanctions except those listed in this section (i.e. the team physician may suspend the student from play or practice if medically indicated). A student-athlete ill be permitted to remain in the Safe Harbor Program for a reasonable period of time, not to exceed thirty (30) days, as determined by the treatment plan.
If a student-athlete is determined to have new banned substances use and/or alcohol use after the initial Safe Harbor Program test (as determined by follow-up testing), or fails to comply with the Safe Harbor Program treatment plan, the student-athlete will be removed from the Safe Harbor Program and be subjected to appropriate disciplinary actions as detailed in the Haskell Indian Nations University Department of Athletics Drug Testing Policy and Procedures. Entering the Safe Harbor Program will be treated as one of the disciplinary actions phases and any positive test indicating new banned substance use and/or alcohol use after the initial Safe Harbor Program test will be treated as the next Subsequent positive.
While in compliance with the Safe Harbor Program treatment plan, the student-athlete will not be included in the list of students eligible for random drug testing by Haskell Indian Nations University. Students in the Safe Harbor Program may be selected for drug testing by the NAIA.
The Director or Athletics, Team Physician, Head Athletic Trainer, and the student-athlete's Head Coach may be informed of the student-athlete's participation in the Safe Harbor Program. The athletic trainer assigned to the student-athlete's sport may also be notified if medically appropriate. The assistant coaching staff may also be informed at the discretion of the Head Coach. Other University employees may be informed only the extent necessary for the implementation of this policy.
Prescriptions
Haskell Indian Nations University recognizes that some Banned Substances are used for legitimate medical purposes. Accordingly, Haskell Indian Nations University allows exceptions to be made for those student-athletes with a documented medical history demonstrating the need for regular use of such a drug.
If a legitimate, non-performance enhancing reason for a documented medical condition is demonstrated, in writing, by the student-athlete's physician, exceptions may be granted for substances included in the following classes of banned drugs:
*A medical exception for the use of Anabolic agent and peptide hormones must be submitted and approved before a student-athlete can participate in intercollegiate athletics.
Additional information regarding medical exceptions procedures will be dealt with on an individual basis. Prescriptions for medical marijuana will not be granted as an exception because marijuana, in all forms, is an illegal drug in the state of Kansas.
Dietary Supplements
Dietary supplements have become commonplace in athletics since the passage of the Dietary Supplements Health and Education Act in 1994. Deceptive marketing by supplement manufactures and supplement distributors have led student-athletes to believe that a product with the word "all natural" on the label is safe.
Before consuming any nutritional/dietary supplement product, review the product with the appropriate or designated athletics department staff:
Many serious side effects have been linked to dietary supplements. Any student-athlete, or coach, requesting more information about dietary supplements and potential Banned Substances that are, or might be, ingredients in these supplements should seek additional education. Further information can be obtained by contacting the Resource Exchange Center (REC) at (877) 202-0767 or visit the website at www.drugfreesport.com/rec.
Tobacco and Alcohol
NAIA National Administrative Council X
"The use of alcohol, tobacco to tobacco products is not permitted by participants, coaches, cheerleaders, trainers, game administrators, or officials in the playing areas during all NAIA- sanctioned competition and practices for such competition. The institution's coaching staff, event games committee, sports manager or host site coordinator (As Applicable) shall enforce this policy through the following steps."
In order to uphold the above NAIA by laws Haskell Indian Nations University has implemented the following:
The use of tobacco products by institution personnel (administrators, coaches, student-athletes, recruits) on any athletic facility, home or away, is strictly prohibited. This includes, but is not limited to field of play, locker rooms, athletic training room, and transportation to and from events. The possession of consumption of alcoholic beverages or the possession of alcohol paraphernalia at an athletic event or in an athletic department's facility is prohibited regardless of the age of those involved. This applies to all student-athletes and guest to the campus.
Appendix A: 2016-17 NCAA Banned Drugs
It is your responsibility to check with the appropriate or designated athletics staff before using any substance.
The NCAA Bans the Following Classes of Drugs:
Note: Any substance chemically related to these classes is also banned.
The institution and the student-athlete shall be held accountable for all drugs within the banned drug class regardless of whether they have been specifically identified.
Drugs and Procedures Subject to Restrictions
NCAA Nutritional/Dietary Supplements Warning:
Before consuming any nutritional/dietary supplement product, review the product with the appropriate or designated athletics department staff. There are no NCAA approved supplement products.
Check with your athletics department staff prior to using a supplement.
Applies to student-athletes, coaches, and related school officials
Examples of NCAA Banned Substances in Each Drug Class
Note to Student-Athletes: There is NO complete list of banned substances. Do not rely on this list to rule out any label ingredient.
Additional examples of banned drugs can be found at www.ncaa.org/drugtesting.
Any substance that is chemically related to the class, even if it is not listed as an example, is also banned!
Information about ingredients in medications and nutritional/dietary supplements can be obtained by contacting the Resource Exchange Center (REC) at 877-202-0769 or www.drugfreesport.com/rec
You are solely responsible for what you consume. If you use, you use at your own risk! If you are taking and supplements, prescription medication or over the counter medication it is in your best interest to find out about their possible interactions. Some items metabolize to become banned substance once you have ingested them. You need to discuss any items you are taking with the Head Athletic Trainer and/or university physician.
Drug Free Sport College/University: Urine Collection Guidelines for Clients
Test Results
Only those student-athletes receiving a positive test result will be notified of said result. The individual assigned to notifying student-athletes of their selection to this process will also be in charge of notifying student-athletes of the positive result. All test results accumulate during the entire time that an individual is a student at Haskell Indian Nations University.
1st Positive
Drug Free Sport will notify the Athletic Director, Head Coach, Athletic Trainer and/or team physician of any and all positive test results. The Athletic Director will have a confidential meeting, not to be held in the athletic department, with the student-athlete, Head Coach, and Athletic Trainer where the results and following consequences will be discussed which will include a suspension of competition playing time up to eighteen (18) percent of their season.
| Sport | # of competitions missed* |
| Basketball (28) | 5 |
| Cross Country (7) | 1 Meet |
| Golf (6) | 1 Tournament |
| Softball (36) | 6 |
| Track and Field (15) | 3 Meets |
| Volleyball (30) | 5 |
*scrimmages, pre-season, and/or off-session competitions will count as a half event toward the overall suspension. (Ex. A fall athlete testing positive after the conclusion of his/her season whose team will have 3 spring scrimmages will have sat out 1.5 games of his/her total suspension, and must miss another 1.5 games the following fall).
The student athlete will be strongly encouraged to inform legal guardians of test results. Haskell Indian Nations University reserves the right to inform a legal guardian if it is believed to be in the best interest, physically, mentally, spiritually and/or emotionally, of the student-athlete.
Assessment session with Haskell Indian Nations University certified counselor, at no cost to the student is mandatory. The athlete has 48 hours to contact the Haskell Indian Nations University counseling center and set an appointment date for substance abuse counseling. If the athlete donor fails to contact a counseling center within 48 hours he/she will miss 1 additional competition (in the case of cheer and dance an extra week will be added) for every 24 hours, past the original 48 hours, that go by without contact. All expenses related to outside counseling sessions shall be borne by the student-athlete, but notification by the outside counselor to the athletic department is still required. Upon verification of the pending appointments by the counseling center the AD's office will notify the head athletic trainer, coach and athlete donor that he/she is able to resume team practices.
During the suspension period, the athlete will be expected to attend all team practices and functions as determined by the coach. The results will remain confidential from members of the faculty, staff, and/or the media unless it is deemed necessary for information to be shared.
A Student-athlete who has his or her eligibility to participate in intercollegiate sports suspended as a result of a positive drug test will be required to undergo re-entry drug testing before regaining eligibility. The university will arrange for re-entry testing, all costs-due prior to test date-are the responsibility of the student, after the student-athlete is reasonably certain (no longer than 60 days) he/she can produce a negative drug test and has shown indications that re-entry into the intercollegiate sports program is appropriate.
A student-athlete who has returned to participation in intercollegiate sports following a positive drug test under this policy may be subject to follow-up testing. Testing will be unannounced and will be required at a frequency determined by the Athletic Director, Head Athletic Trainer, Team Physician, or Head Coach.
2nd Positive
Due to continued noncompliance with the university substance abuse policy the student-athlete will now receive suspension of competition of play up to fifty (50) percent.
| Sports | # of Competitions missed after 2nd Positive |
| Basketball (28) | 14 |
| Cross Country (7) | 4 Meets |
| Golf (6) | 3 Tournaments |
| Softball (36) | 18 |
| Track and Field (15) | 8 Meets |
| Volleyball (30) | 15 |
** the student will be suspended from competition, either nationals or conference, whichever comes first.
The counseling protocol as dictated by 1st positive shall be followed for 2nd positive.
The student athlete will be strongly encouraged to inform legal guardians of test results. Haskell Indian Nations University reserves the right to inform a legal guardian if it is believed to be in the best interest, physically, mentally, spiritually and/or emotionally, of the student-athlete.
A student-athlete who has had his or her eligibility to participate in intercollegiate sports suspended as a result of a positive drug test will be required to undergo re-entry drug testing before regaining eligibility. The university will arrange for re-entry testing, all cost-due prior to test date-are the responsibility of the student, after the student-athlete is reasonably certain he/she can produce a negative drug test and has shown indications that re-entry into the intercollegiate sports program in appropriate.
3rd Positive
A 3rd Positive results in permanent loss of eligibility with Haskell Indian Nations University Athletics.
Student-athletes who test positive for a banned substance by the laboratory retained by the institution may, within 24 hours following the receipt of notice of the laboratory finding, contest the finding. Upon the student-athlete's request for additional testing of the sample, the Director of Athletics/designee will formally request the laboratory retained by Haskell Indian Nations University to preform testing on specimen B. Specimen B findings will be final, subject to the results of any appeal. If specimen B results are negative, the drug test will be considered negative.
Student-athletes who test positive under the terms of this policy will be entitled to a hearing with the Director or Athletics and/or his/her designee. All competition is suspended for the athlete donor until the hearing can be had and a decision has been made. Requests for such hearing must be made within twenty-four (24) hours of notification of a positive test result. If the twenty-four hours would end on a weekend, the request must be made by noon on the next business day. Request must be in writing and received by the Director of Athletics or his/her designee.
The student-athlete may have an advocate or other representative present if the student so desires. However, the student-athlete must present his or her own case. The meeting should take place no more than forty-eight (48) hours after the written request is received. These proceedings shall include an opportunity for the student-athlete to present evidence, as well as to review the results of the drug test. The proceedings shall be confidential. The decision by the Director of Athletics or his/her designee regarding the sanction to be imposed shall be final.
Director of Athletics
To ensure the protection of human subjects during research conducted in the name of the University;
To ensure compliance with laws and regulations relevant to Haskell's status as a federally-funded university.
Most research studies completed either at Haskell or in the name of Haskell must be explicitly approved by Haskell's Institutional Review Board (IRB) on the form included with this policy (http://www.haskell.edu/downloads/irb/1B_2-IRB-Application.pdf).
Completed forms must be submitted to IRB Chair prior to any research activity. The IRB Committee will review the application to ensure the risks to subjects are minimized, the risks reasonable in relation to anticipated benefits, and selection of subject equitable. The IRB Committee will determine approval after review of the application.
Applies to all individuals who wish to conduct research on human subjects at Haskell (including surveys) and all individuals who wish to do research in Haskell's name.
The following exceptions do not require IRB approval:
Conducting Research
Haskell Indian Nations University (HINU or Haskell) is committed to protecting the interests of research subjects and promoting the responsible planning and implementation of human subject(s) research. All research conducted on the Haskell's campus is approved by the Haskell's IRB and conducted according to the protocol given on IRB application.
Regulatory Compliance
Haskell Indian Nations University holds a Federal Wide Assurance, FWA No. 00005106. Under this Assurance, the IRB at Haskell is recognized as the responsible IRB for fulfilling the requirements of the Federal Regulations under Code of Federal Regulations, Title 45 Part 46 (45CFR46). Haskell assures the Department of Health and Human Services, Office of Human Research Protections, that it will meet all of the requirements of 45 CFR 46 regardless of sponsorship.
Core Principles
As described by the Belmont Report for responsible research involving human subject(s) research and their applications, are:
Responsibilities of Researchers
The researcher has the primary responsibility for ensuring that the research is conducted in the appropriate manner. The researcher is responsible for:
The Role of the Institutional Review Board (IRB)
The IRB was established by the President to protect the interests of research subjects. The main role of the IRB is to review of all human subjects research conducted at Haskell and to ensure that the research fulfills the requirements within federal regulations. The IRB reviews research proposals according to the following criteria:
Notification of approval will come from the Institutional Review Board (IRB).
The decision of the IRB will be rendered in writing as soon as possible. There are no appeals; the decision of the IRB is final.
Chair, Institutional Review Board (via uploads to Weave)
--- Title: Academic Appeal Procedures (pending) ---To outline the rights and responsibilities of students who wish to appeal academic decisions.
Students may initiate an appeal of decisions related to academic affairs, including grades, enrollment, or academic status.
Students are guaranteed confidentiality and appropriate due process in all matters of appeals.
This policy applies only to appeals related to academic affairs. See separate "Appeals, Admissions" policy for appeals of admissions decisions.
Students must first appeal academic decisions to the relevant department, college, or school. This first step is called Departmental Review.
The Dean who oversees the department shall convene a Departmental Review Board, composed of faculty from the department, college, or school in question. The Departmental Review Board will review student appeals and submit its decision(s) and recommendation(s) to the appropriate dean. Within 10 business days of a student's filing for Review, the appropriate dean will notify the student and instructor, in writing, of the decision reached in the Review. If a student is not satisfied with the outcome of the Departmental Review, s/he may proceed with an Academic Appeal.
Students may initiate an Academic Appeal to the Vice-President of Academics if they are not satisfied with a decision reached during Departmental Review. The deadline for submitting an Academic Appeal is 10 business days after the student was notified of the adverse decision of the Departmental Review. Students are responsible for documenting extenuating circumstances which may have affected academic performance and any other documentation that they wish to be considered for review. The Academic Review Board reviews these appeals.
A decision will be issued within 10 business days after the Academic Appeal was submitted to the Vice-President of Academics. In certain cases, if needed, the Vice-President of Academics may reasonably increase the timeline for making a decision. The Academic Review Board will consider the original appeal and the rationale for the decision of the Departmental Review Board. The decision of the Academic Review Board is binding and will be forwarded to the Vice President for Academics, who will notify students and the appropriate college or school in writing concerning the Board’s decision. All students are guaranteed appropriate due process in all matters of appeals. All appeals must be in writing and must be addressed to the appropriate review board. Appeals must clearly explain the problems contributing to inadequate achievement and a statement explaining how these might be resolved. Students are responsible for documenting extenuating circumstances, if any, which may have affected academic performance. The appeal, which may contain recommendations from instructors, if appropriate, should clearly state the student’s academic and career intentions and provide a strong educational rationale. Students successful in appealing academic status may be subject to special conditions imposed by the Academic Review Board.
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Faculty Senate - Academic Standards Committee
Academic Deans and the
Vice-President of Academics
This policy outlines the procedure for establishing the course schedule for each semester and session.
The Vice-President for Academics and the Academic Deans, in coordination with faculty, are responsible for developing the course schedule each fall, spring, and summer in each of the respective departments. The course schedule is based on a combination of general education, required, and elective courses to ensure timely matriculation through programs of study and completion of associate and baccalaureate degrees. Academic Deans review and approve course offerings proposed by faculty to ensure the sequence of courses needed by students are offered and meet departmental requirements. Proposed schedules are released prior to pre-enrollment periods for fall and the spring/summer sessions.
Applies to the Vice-President for Academics, the Office of the Registrar, the Academic Deans, and Faculty.
None
N/A
Academic Deans
Vice President of Academics
Office of the Registrar
To describe the length of an academic semester (Fall and Spring) and session (Summer).
The academic year is divided into two semesters of approximately 15 weeks each (14 weeks of instruction plus 1 week of final exams). Summer sessions, when available, are generally provided eight-week sessions (with final exams occurring on the last day of the eight-week session).
This policy applies campus-wide.
The Vice-President for Academics establishes the academic sessions five years ahead of their start.
Instructors will have one week of academic preparation time per regular semester and at least three days of academic preparation time for a eight-week summer session.
Academic Deans and Vice-President of Academics
A. Faculty Senate - Academic Standards Committee
B. Vice-President of Academics and Academic Deans
C. President's Executive Council
D. President
--- Title: Acceptable Use of Internet System ---The Bureau of Indian Education (BIE) Policy for Acceptable Use of Internet system by students at Haskell Indian Nations University (HINU).
The Bureau of Indian Education (the BIE) is committed to providing a safe and secure learning and work environment for all students, personnel, and visitors of BIE-operated schools and dormitories. The BIE recognizes that an essential component of ensuring a safe school environment is the creation and implementation of a comprehensive policy defining required compliance and adherence to the Child Internet Protection Act (CIPA) and appropriate and inappropriate use of the Internet in every school and dormitory. (DOI Memorandum – White, June 13, 2013).
This document sets forth the rights and responsibilities for HINU students under the Bureau of Indian Education's (the BIE's) Internet Safe and Responsible Use Policy. (DOI Memorandum – White, June 13, 2013).
See attached - BIE policy for Acceptable Use and DOI Memorandum – White, June 13, 2013
See attached - BIE policy for Acceptable Use and DOI Memorandum – White, June 13, 2013
See attached - BIE policy for Acceptable Use and DOI Memorandum – White, June 13, 2013
See attached - BIE policy for Acceptable Use and DOI Memorandum – White, June 13, 2013
To provide students with an opportunity to successfully complete a course.
To outline requirements for final examinations in courses at the University.
Final examinations are one method of evaluating achievement and determining the success of students in attaining the desired outcomes for the course.
Time spent in the final examination period is calculated as part of the credit-hour formulation for each course.
The final examination schedule will be prepared with the academic calendar and distributed prior to the end of the previous semester. Students are to follow the final examination schedule. Students should not leave campus for semester break until they have completed their last final examination. Faculty should make students aware of this policy at the start of each semester. Final examination dates are to be included in the syllabi that are distributed to students at the beginning of the semester.
Faculty may approve alternate final examination times on a limited and emergency basis. Approval and alternate times are at the complete discretion of the faculty member. However, faculty must carefully consider equitable application of approvals for alternate final examination times.
Applies to all faculty and students.
The Vice-President for Academics will establish the schedule along with the academic calendar each semester.
Vice-President for Academics
--- Title: Concurrent Enrollment (pending) ---To describe the conditions under which a high school student may enroll concurrently in courses at the University.
Students who are enrolled in high school and wish to take courses as a part-time student cannot enroll in more than 9 credit hours per fall or spring semester or more than one course in a summer session. Any exception would need to be approved by the Vice-President for Academics and appropriate dean(s).
Financial aid and on-campus housing are not available for concurrently enrolled students.
Applies to high school students who wish to take courses at the University.
Persons wishing to enroll as a concurrent undergraduate student must submit the appropriate application form (special student), available in the Admissions Office.
n/a
See the annual academic calendar for application due dates each semester.
Director of Admissions, Registrar
To define the terms and conditions for course prerequisites and co-requisites.
Students are responsible for fulfilling prerequisites and co-requisites.
A prerequisite is a requirement, usually successful completion of another course, which must be met before a particular course can be taken. A co-requisite is a requirement that one course must be taken at the same time as (or in some cases before) another course. Pre-requisites must be clearly identified in the University catalog and on all degree plans.
Applies to specific courses.
The instructor and dean have the authority to waive specific prerequisites and/or co-requisites for students who have successfully completed equivalent courses at another institution, who have had equivalent experience (such as work experience), or who possess the requisite skills to proceed with the work of the course. Students should consult the instructor before registering to determine whether the course(s) or experience they present will justify waiver of the stated prerequisite(s) and/or co-requisite(s).
Failure to comply could be grounds for discipline.
None
Registrar
To have written documentation as a record of the proceedings as a result of a disciplinary incident report. This form will indicate the action undertaken by the SRS and if necessary record any action to be taken by the student. Ensure confidentiality of the student's disciplinary proceedings.
The forgiveness policy provides students the opportunity to have their academic standing reflect increased maturity and improved level of academic performance.
However, students should recognize that in some cases, Haskell's academic forgiveness may not transfer to other institutions. Haskell students who plan to transfer to another college or university should consult with the admissions office of that institution to determine the transfer of course credits and grade point average. Haskell cannot determine or guarantee student eligibility for financial aid or admission to other colleges and universities.
--- Title: Grade Reports ---To outline expectations for submitting and retrieving grade reports.
Final grades must be submitted to the Office of the Registrar according to the deadlines identified on the Fall, Spring, and Summer (if applicable) calendars.
Applies to all faculty and students.
Any grade not received in that office by the deadline will automatically be shown as a failure. (NOTE: IF "GRADES" POLICY IS APPROVED, THESE WILL SHOW IS "WG" - "WAITING GRADE.")
Students should examine their grade reports carefully and discuss them with their faculty advisor if any questions arise. Students are responsible for ensuring the accuracy of their transcript and any errors should be reported immediately to the Registrar.
The Registrar encodes the grades in the Comprehensive Academic Management System (CAMS). Grade reports are prepared and distributed at the end of each semester. Grade reports are then sent to students at their home addresses as soon as possible after the conclusion of each semester.
The Registrar will supply academic transcripts after a written request is received and transcript fee is paid by the student.
Failure to comply could be grounds for discipline.
See "Appeals, Academic."
Registrar
This policy allows for a common, consistent, and transparent process for all university policies to be thoroughly reviewed, approved, implemented, maintained, communicated, and made broadly available to the campus community.
The university’s mission and values are expressed in and supported by its stated policies.
All university policies (other than those that the President’s Executive Council deems purely administrative in nature and consistent with the university’s historical practices) must be developed, modified, reviewed, revised, approved, and published in accordance with the standards outlined in this Policy. All policies are to be published in PolicyStat and, if available, on the university’s Policy page on the website. University policies must be kept current, reviewed on a regular basis, and made available to all relevant operating units in a timely manner.
This policy applies to all units (departments and divisions) within the university.
Academic Standards Committee: Membership consists of faculty from various academic departments.
Student Life Committee: Membership consists of representatives from the Haskell community, including student representatives.
Policies are drafted/modified/revised so that they are clear, concise, and contain sufficient information on the subject without being excessive in length.
If a policy involves compliance with regulatory requirements, the President’s Executive Council, must be consulted early in the process. It is the prerogative of the President’s Executive Council to determine if a draft can be moved forward within the appropriate body based on an understanding of regulations, laws, and guidelines.
Academic Policies:
Student Affairs Policies:
F. All Other University Policies:
Note: Some policies, such as faculty workload, policies related to relationships, and other personnel policies, may require full faculty senate approval, review by outside authorities, or legal review. The processes for any policy that is determined to fall within this note will be identified on an individual basis. Vetting of the policy will still take place, with the appropriate parties involved.
Notification for the policy development process will occur on the Haskell website, in new employee orientation and in employee handbooks.
Notification for new policy vetting will occur as needed in the respective divisions.
Communications for all new policies will be done through divisions, email, and other means.
There are no appeals to this policy.
There are no deadlines to this policy.
Records of all revisions and approvals are maintained in PolicyStat.
The Bureau of Indian Education (BIE) is committed to providing a safe and civil education environment for all students. The Bureau recognizes that a safe and civil education environment is one in which students are free from School Violence and Bullying. The Bureau further recognizes that requiring School Violence and Bullying Policies in BIE-funded schools and dormitories will reduce the risks that acts of School Violence and Bullying pose to a safe and civil education environment.
This Policy applies to BIE-funded schools, colleges, and dormitories.
Assault. For purposes of this Policy, "Assault" is defined as any threat or attempt to strike another student, whether successful or not.
Battery. For purposes of this Policy, "Battery" is defined as actually intentionally striking another student with the intent to harm.
Bullying. For purposes of this Policy, "Bullying" is defined as any intentional written or verbal expression, or physical act or gesture, or a pattern thereof that takes place on school property, in school vehicles, at a designated school bus stop, or at any school sponsored event that: 1) causes physical harm or distress to a student; 2) damages a student's property; 3) has the effect of substantially interfering with a student's education; 4) is severe, persistent or pervasive enough that it creates an intimidating or threatening educational environment; 5) has the effect of substantially disrupting the orderly operation of the school or dormitory.
Harassment. For purposes of this Policy, "Harassment" is defined as systematic and/or continued unwanted and annoying or disturbing actions directed toward one student or group of students by another. Harassment may include, but is not limited to threats, demands, intimidation, coercion, suppression and cruelty.
Hazing. For purposes of the Policy, “Hazing” is defined as any physical or mental practice intended to harm, humiliate, or cause physical, mental or psychological suffering initiated by one student or group of students on another as a way of initiation into a social group.
Intimidation. For purposes of this Policy, "Intimidation" is defined as any attempt by one student or group of students to frighten or subdue another by making threatening expressions or acting in a dominating manner to compel a student or group of students to react in a certain manner. Intimidation may include physical threats, angry or threatening expressions, emotional manipulation, verbal abuse, purposeful embarrassment and/or Assault.
School Violence. For purposes of this Policy, "School Violence" is defined as any act or threat of physical aggression and/or abuse by one student or group of students which causes or intends to cause physical injury or harm to another and that takes place on school property, in school vehicles, at a designated school bus stop, or at any school sponsored event. Any act or threat of Assault, Battery, Bullying, Harassment, Hazing, Intimidation, and any other act or threat of hostility or malice by one student or group of students against another may be considered an act of School Violence under this Policy.
Director. The BIE Director is responsible for final approval of the BIE Policy Requiring School Violence and Bullying Policies in Schools and Dormitories, consistent with the U.S. Department of the Interior's Secretarial Redelegation Order 230 DM 1, and submission of the final Policy to the Deputy Director, School Operations, BIE.
Deputy Director. The Deputy Director of School Operations, BIE, is responsible for the annual review of the Policy for overall management improvement of BIE-funded schools. The Deputy Director, School Operations, BIE, is also responsible for monitoring the Education Line Office for adherence to the Policy Requiring School Violence and Bullying Policies in Schools and Dormitories.
Education Line Officers. Education Line Officers are responsible for ensuring the Policy Requiring School Violence and Bullying Policies in Schools and Dormitories is in place at and implemented by BIE-funded schools and dormitories.
School Principals. School Principals are responsible for ensuring compliance with the Policy Requiring School Violence and Bullying Policies in Schools and Dormitories.
--- Title: University Bank, Student Accounts ---?? (see policy from old black book)
……
Failure to comply could be grounds for discipline.
None
???????
--- Title: Disruptive Behavior (pending) ---To promote collegiality and civil behavior in the classroom and campus, that is consistent with Institutional Values and Guiding Principles of the university.
The Haskell 2020 Institutional Values promote the CIRCLE Values adopted by the University in October 2014 which promote the inclusion of diverse cultural perspectives and philosophies, worldviews, knowledge and experiences of Indigenous Peoples. Faculty, staff, students, administration and the Board of Regents are expected to acquire and develop skills in carrying out the CIRCLE Values which include: Communication - to successfully convey ideas, opinions, information, results, images and creative expression using multiple strategies for diverse groups and stakeholder; Integrity - to conduct ourselves in ways that honor the sacrifices of tribes on which treaty and trust responsibilities are based; and to carry out our responsibilities to students, staff, faculty, administrators and regents by engaging in actions based on the highest standards of conduct; Respect - to honor and promote the diversity of beliefs, rights, responsibilites, cultures, and accomplishments of self and others, including all of our non-human relations; Collaboration - the willingness and ability to work successfuly with others to accomplish the goals of the university, and to meet the needs of our students, the tribes we serve and our mission; Leadership - the willingness to acquire the knowledge and skills required to advocate for, and to advance the sovereignty and self-determination of tribes, our university and the students we serve; Excellence - to strive toward the strongest level of accomplishment in our respective roles and on behalf of Haskell; as students, staff, faculty, administration and the Board of Regents. It is expected that students and faculty will engage in collegial and civil conduct in the classroom which values diverse perspectives and is respectful, Behavior or statements in classrooms that are threatening to students or faculty or harassment will not be tolerated.
Applies to all students, staff, faculty, administrators and Regents.
Faculty will notify and work with the Vice-President for Academics to document and make formal report of behavior that is threating or disruptive. .
Student sanctions include referral for services, dismissal from class or the university.
For appeals, see Appeals: Academic.
Vice-President for Academics
Institutional Work Study (IWS) is a type of assistance that is designed to promote part-time employment for eligible students to help avoid excessive debt while in school.
Institutional Work Study (IWS) Funding: A non-need-based program available to all students who meet eligibility requirements:
Hourly wage is at or above, the federal minimum wage Most departments pay a standard wage of $8.00 an hour and are compensated on a bi-weekly basis. Wages exceeding the standard rate requires approval from the appropriate Vice President and or President.
This policy applies to students on IWS and the offices that employ them.
Student placement is limited to one student job during the academic year and cannot exceed 20 hours a week. Employment during the summer, when classes are not in session or between academic sessions may be at the 100% level. Total hours worked should never exceed 40 hours per week. Students must be continuing and pre-enrolled for the next semester.
Students approved for a reduced course load by Disability Support Services may not exceed 12 hours a week when classes are in session.
If a supervisor foresees a need to work over the approved 20 hours for a full-time or 12 hours for part-time student, arrangements should be made early enough so the student can plan how to best fit work around needed study time. Last day to work for all students is the last day of classes unless prior approval obtained from the hiring department and the Financial Aid Office.
Institutional Work Study recipients work on campus. Whenever possible, jobs are assigned in a manner that provides enhanced learning opportunities which complement and reinforce the student's educational program.
Supervisors and students must coordinate a satisfactory work schedule and abide by it. Students are encouraged to promote good public relations for the University by exhibiting good behavior on the job and off duty. In particular, while on the job, a student should exhibit courteous, considerate and professional conduct and language toward other students, visitors, faculty, staff, and administrators. Students are encouraged to perform the functions of the job in an efficient, effective, and cooperative manner. Personal business should not be conducted on work time.
When hired, students should be advised of the department's evaluation process. Students will be evaluated by the employer at the end of their employment utilizing a standard performance evaluation form. Supervisors should clarify questions and problems as soon as possible to avoid misunderstandings. If a student is not performing in a satisfactory manner, the supervisor should discuss the problem with the student and provide assistance where needed to improve work performance. Evaluations will serve as a reference for future employment.
Frequent tardiness or absence is sufficient reason for termination of employment, but a student should receive prior written notice of unsatisfactory performance because of absences or tardiness.
It is the responsibility of the Financial Aid Office to inform the student they are committed to the hiring department for one (1) semester.
If a student chooses to leave a position before the end of the semester, two weeks advance notice must be given to the work supervisor, and the student will not be allowed to interview for other open positions until the next semester.
The university reserves the right to regulate the employment of relatives within the same department or where a conflict of interest may exist.
The hiring department informs the Financial Aid Office of any available positions and submits a written job description. Open positions are advertised in the Financial Aid Office (FAO).
Applications and all associated documents for all work study positions are processed through the Financial Aid Office.
After a review of all documents and eligibility is determined the Financial Aid Office contacts the hiring department to set-up an interview then notifies the student.
Student placement is authorized by the hiring department in collaboration with the Financial Aid Office.
The hiring department is responsible for preparing and submitting a back ground investigation request to the HR Department. The hiring department is also responsible for explaining the back ground investigation process.
The student is responsible for completing the investigative forms and submitting electronically to our investigative agency, Office of Personnel Management (OPM). The student has 5 days to complete and submit the electronic forms. Once complete, the student will contact the HR Department to schedule an appointment for fingerprinting. The HR Department will send the fingerprint cards along with other required forms to Albuquerque Security for processing. Failure to meet the investigative requirements may result in cancellation.
The HR Department will notify the Financial Aid Office and the hiring department when a student has received a favorable screening. The Financial Aid Office will contact the hiring department to set-up a start date then notify the student.
The hiring Department is responsible for checking the accuracy and completeness of all time sheets and submits to the Bursars Office for processing.
The Bursars Office is responsible for processing time sheets and disbursing work study payments.
Notification of any changes to the work study process will occur as needed in the respective department.
Notification for new policy approvals will occur in the next updated university catalog and the Haskell web site.
No appeals and no deadlines as policy development will occur as needed.
All policies impacting students will be included in the University catalog and the Haskell web site.
Records concerning compensation for student employment are maintained in the Bursar and Financial Aid Office.
FAO and Bursar's offices keep all documents and records required for their departments.
This policy addresses the activity of the Student Rights Specialist in revising the Student code of Rights and Responsibilities.
Haskell Indian Nations University will ensure that the activity will be done at a minimum of on an annual basis. However, if a policy revision warrants a change to happen sooner, the process will be facilitated by the Student Rights Specialist.
Haskell Students, Staff and Faculty.
Within the semester of a request to make a revision, the Student Rights Specialist shall review and route through the Vice-President of University Services to concur. The revision will then be changed and sent to the Solicitor for review and the change will be made.
Any changes must be submitted to the Student Rights Specialist by the Spring semester of any given year.
Files shall reside in the Office of Student Conduct.
Upon approval, all Haskell students, staff and faculty will be notified of the policy through email. The policy will then be included in the Student Code of Conduct and the Haskell Catalog.
To affirm the institution's commitment to shared governance.
The administration at Haskell Indian Nations University accepts the principle of shared governance and acknowledges that the faculty voice is expressed through the Faculty Senate and its various committees and subcommittees.
The Faculty Senate maintains its own Constitution and By-Laws.
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N/A
N/A
N/A
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The purpose of this policy is to announce the university's commitment to non-discrimination.
Haskell Indian Nations University does not discriminate on the basis of race, color, sex, religion, disability, gender, gender identity, sexual orientation or national origin in the administration of its programs. The University serves enrolled members of federally recognized tribes in partial fulfillment of treaty and trust obligations. Haskell is committed to providing all students with an educational environment free of discrimination. Haskell Indian Nations University complies with all relevant federal, state and local laws, including Indian Preference. The University also complies with all applicable laws and federal regulations regarding prohibition of discrimination and accessibility on the basis of age, disability, veteran status and all protected categories.
To provide clear expectations and guidelines for instructor withdrawals of students regarding student participation and behavior
Students may be dismissed per procedures spelled out below.
Non-participatory behavior:
Students are expected to attend and actively participate in class. Students also need to be completing assigned course content regularly to be considered active in the class. A student who fails to to complete assignments in accordance with the instructor’s due date policy may also be considered a non-partipating member of the class.
Disruptive behavior:
It is expected that students and faculty will engage in collegial and civil conduct in the classroom which values diverse perspectives and is respectful. Behavior or statements in classrooms that are threatening to students or faculty or harassment will not be tolerated.
It is the intent of the university to establish a learning environment which promotes critical inquiry, opportunities for collegial discussions and engagement in learning processes, to differ in opinion professionally, to ask questions and to differ in opinions respectfully.
Academic withdrawals
Specific Disruptive Student Procedures
Faculty members need to document all incidents and discussions with the student.
Appeals are directed to the Vice President of Academics.
Instructor, Vice President of Academics, and Registrar
This policy is the combination of Dismissal from Class for Behavior and Disruptive Behavior Policies; both policies were sunset on October 2024.
The purpose of this policy is to describe the process related to vandalism of campus buildings, structures, and property.
Facilities Management will maintain a record of vandalism on campus and assess damage and make repairs and if applicable, prepare a statement of charges to reimburse the university. Vandalism will also be reported to local authorities, including but not limited to the Haskell Student Conduct Office, BIA, BIE, Lawrence Police Department, DOJ, etc.
Transcribed from the 2004 Policy Book
The institution's assignment and award of credit hours shall conform to commonly accepted practices in higher education.
In November 2010 the U.S. Department of Education adopted new regulations regarding and eligible institution's awarding of academic credit for Title IV federal financial aid purposes. These revised regulations consisted of two parts:
For purposes of the application of this policy and in accordance with federal regulations, state guidelines and the Higher Learning Commission standards, a credit hour is an amount of work represented in intended learning outcomes and verified by evidence of student achievement that is equivalent of:
Assignment of credit hours for courses will occur during course approval process and be monitored through faculty, curriculum, and program reviews established by the departments.
Regardless of the mode of instruction, courses will be consistent in terms of purpose, scope, quality, assessment, and expected learning outcomes with other courses with the same course title and number.
For all accelerated courses, the content and substantive learning outcomes will be the same as those in the standard semester. These courses will meet the equivalent guidelines for direct instruction and out of class work hours as courses offered in a standard 15 week semester.
Course syllabi will state of the number of class contact hours and the expected hours of out of class student work for the course.
This policy applies to all faculty, staff, and students of Haskell Indian Nations University.
University policy should comport with HLC and Department of Education policies as noted here:
United States Department of Education. Office of Postsecondary Education.
Guidance to institutions and accrediting agencies regarding a credit hour as defined in the final regulations. March, 18, 2011. Accessed on March 1, 2014 at: http://ifap.ed.gov/dpcletters/attachments/GEN1106.pdf
The Higher Learning Commission (HLC). Policy adopted on second reading: Credit hours Policy no. 3.10(a).Adopted November 4, 2011.
http://policy.hlcommission.org/Federal-Regulation/assignment-of-credits-program-length-and-tuition.html
Syllabus Guidelines
Credit Hour Policy Statement-required (Boilerplate)
In accordance with federal policy, Haskell defines a credit hour as the amount of work represented in the achievement of student learning outcomes (verified by evidence of student achievement) that reasonably approximately one hour (50 minutes) of classroom instruction and a minimum of two hours of out-of-class student work. For every course credit hour, a typical student should expect to spend at least three hours per week of concentrated attention on course-related work including, but not limited to, class meeting time, reading, reviewing, organizing notes, studying and completing assignments. At least an equivalent amount of time is expected for other academic activities such as laboratory work, internships, practica, studio work and other academic work leading to the award of credit hours.
Estimates of the time required for a typical student to complete course expectations are as follows: (sample)
| In-Class: 3 days x 50 minutes x 15 weeks | = 2250 mins (37.5 hrs) |
| Readings: 15 chapters x 3 hours each | = 45 hrs |
| Assignments: 8 assignments x 2 hours each | = 16 hrs |
| Group Projects: 3 x 4 hours each | = 12 hrs |
| Final project and oral presentation | = 25 hrs |
| Total | = 135.5 hours |
HLC FDCR.A.10.020 – Section FDCR (Policies Required by Federal Regulation; Chapter A (Federal Compliance); Part 10 (General)
Not applicable
Vice-President of Academics
The requirements that follow represent minimums for average students.
| Type of Instruction | Instruction Description | Minimum classroom or direct faculty instruction per week (1 hour of instruction = 55 minutes for 14 instructional weeks) |
Minimum weekly out of class student study/preparation time (e.g. homework, reading assignments, preparation for class) |
|---|---|---|---|
| Field Experience | A field experience is work that is done outside of the classroom or lab but is supervised by the instructor of record for the course. | 1 credit = 2.5 hours 2 credits = 5 hours 3 credits = 7.5 hours |
1 credit = 1 hour 2 credits = 2 hours 3 credits = 3 hours |
| Individual and Independent Study | Student learning experiences structured and supervised by a faculty member. Students will complete a minimum of 50 hours of work for each credit hour earned. Prior approval to assure that the independent project is commensurate with the above number of credits will be given by the respective instructor, department chair/area coordinator and dean. | 50 hours per credit (Preparation and work time) |
|
| Internship | An internship provides students the opportunity to gain practical, hands-on experience and valuable workplace skills while exploring a particular career and developing professional connections. Students work directly with a supervisor at the location of the internship and this supervisor reports back to the faculty member on the student's progress. Monitoring and Assessment Process Students apply for an internship using a departmental internship application form. For credit bearing internships, the internship form should list the learning outcomes for the internship, the types of activities the student will perform, the skills required to perform them, and the major assessments that will be used to evaluate student performance. Internship students must complete a minimum of 50 hours over the course of the semester (per credit earned), which is equivalent to the total hours a student spends in a regular classroom course during the semester. Hours may be divided equally each week during the semester, or may be more concentrated as workplace requires. A student's final grade will be assigned by the professor and be based on feedback provide by the site supervisor. |
Internship students must complete a minimum of 50 hours over the course of the semester (per credit earned), which is equivalent to the total hours a student spends in a regular classroom course during the semester. Hours may be divided equally each week during the semester, or may be more concentrated as workplace requires. | |
| Lecture | Formal presentation/communication by faculty. One hour (55 minutes) of lecture per week for 14 weeks equals 1 credit. Students should plan for two hours of preparation per credit hour each week of the term. |
1 credit = 1 hour 2 credits = 2 hours 3 credits = 3 hours |
1 credit = 2 hours 2 credits = 4 hours 3 credits = 6 hours |
| Laboratory | Instructional activities conducted by faculty requiring student participation, experimentation, observation or practice in a field of study. Two hours (110 minutes) of laboratory instructional activities per week for 14 weeks equals 1 credit. Students should plan for one hour of preparation per credit hour each week of the term. | 1 credit = 2 hours 2 credits = 4 hours 3 credits = 6 hours |
1 credit = 1 hour 2 credits = 2 hours 3 credits = 3 hours |
| Health, Sports and Exercise Science | Health, Sports and Exercise Science activities conducted by faculty designed for the development of skill proficiencies. Two hours (110 minutes) of physical education instructional activities per week for 15 weeks equals 1 credit. Students should plan for one hour of preparation per credit hour each week of the term. | 1 credit = 2 hours | 1 credit = 1 hour |
| Private Instruction (Music) | Formal presentation in a one-to-one relationship between student and instructor. One credit hour of private instruction represents a half hour of direct faculty instruction and three hours of practice each week, on average, for a period of 14 weeks plus the necessary individual instruction as defined by the major subject. | 1 credit = .5 hours 2 credits = 1 hours |
1 credit = 3 hours 2 credits = 6 hours |
| School-Based Field Experience* | Students involved in faculty-assigned school-based teaching activities under the guidance of highly qualified professional educator. | 1 credit = 2 hours 2 credits = 4 hours 3 credits = 6 hours |
1 credit = 1 hour 2 credits = 2 hours 3 credits = 3 hours |
| Student Teaching | If a student's academic activity is essentially full-time (as in student teaching or in a clinical placement), at least one full-time, eight hour per day, 40-hour, five-day week of such experience will be required for one credit. Specific curriculum/programs may require more than one week in order to award one credit hour. Credit for these experiences may be determined in accordance with recommendations of a program's specific accreditor or applicable state regulation. | 50 hours per credit (Preparation and work time) |
|
To ensure compliance with FERPA and Department of Education policies; to protect student's privacy.
Upon enrollment at Haskell, students are required to have a haskell.edu email account.
In keeping with FERPA regulations and Financial Aid protocols from the Department of Education, any email correspondence between university staff and students must be through a BIE.edu or haskell.edu account only.
The policy applies to all email to students from the time of admission to the university to graduation. (Any Financial Aid correspondence occurring before the assignment of a Haskell.edu
Process for Generating and Activating Official Student Email Addresses
CAMS Field for entering official email address for students
The CAMS Manager will use the SQL Script to put the student Haskell email address into the active Local and Billing addresses in the Email 3 field
Removing of No Show Email Addresses
When the semester has started and Director of Admissions has a list of the students who did not show up for that semester and send it to the IT staff so they can remove the students Haskell email address from the Haskell Active Directory.
Failure to comply with this policy could be grounds for discipline.
Emails must be in place before the first day of classes.
The IT department keeps the director of email addresses. The CIE Director maintains the policy in consultation with the CIO.
?? (see policy from old black book)
……
Failure to comply could be grounds for discipline.
None
???????
--- Title: Disruptive Behavior ---Students are expected to conduct themselves with accountability, respect, cooperation and honesty. Disruptive, disrespectful behavior which poses a threat to the student or others may result in a dismissal from a course with a final grade of "F" or dismissal from the University. For appeals, see Academic Review.
--- Title: Recording Classes ---To define the conditions for approved recording of course sessions.
Students may not record courses unless they have explicit use recording instruments permission of the instructor. Any recordings made are for the student’s use in studying and cannot be published or disseminated in any way, including social media, without the express written permission of the course instructor.
This policy applies to in person and online courses
Recording includes audio, video, and images.
Students who wish to record a course session must obtain verbal or written permission from the instructor.
Students recording without permission will be asked to stop recording and then to leave class if recording persists. Unauthorized use of recordings may be grounds for further discipline.
Student must request permission to record during class prior to the class session.
Instructor of record
The purpose of this policy is to ensure that the catalog contains the most accurate and up-to-date information about the policies and programs of the university.
The Catalog will be published every year during the first week of July.
Beginning in July 2017, the Catalog will be renamed the Academic Catalog and will focus only on academic policies, programs and resources. All other university functions currently referenced in the catalog will appear on a "for more information" page. Policies and procedures for these other functions will appear on the university webpage.
The catalog is not a policy document in and of itself; rather, it contains policies that are developed by departments and divisions throughout the university. Policies contained in the catalog must be officially changed at the source, not through revision of the catalog.
Non-policy text provided for informational purposes only may be revised by the catalog work group in consultation with relevant offices.
Both the Registrar and the Vice-President of Academics must sign off on approval of the catalog before it is printed or publishedonline.
This policy applies the Academic Catalog only. All information on other functions will move to policies and procedures manuals that will be updated by the individual units.
Failure to comply could be grounds for discipline.
The catalog will reflect current policy as of July 1 of each year. Any policies or information changed after this date will be reflected in the subsequent revision.
The soft deadline for catalog publication is July 10 of each year.
Records of changes to the catalog will be kept on file in the Center for Institutional Effectiveness.
--- Title: Academic Eligibility, Intercollegiate Athletics ---To distinguish between campus expectations for academic progress and those outlined by the athletics organizations and governing bodies.
This policy exists to describe the academic eligibility of student athletes for intercollegiate sports.
This policy applies to student-athletes. Most academic requirements are mandated by an outside governing athletic institution or league and are not determined by Haskell.
Students who wish to participate in varsity sport at Haskell need to contact the Faculty Athletic Representative and Registrar to determine eligibility.
Eligibility is determined by the Faculty Athletic Representative and Registrar using appropriate governing guidelines.
Appeals of eligibility determination will be conducted through appropriate athletic organization and governing bodies.
The Faculty Athletic Representative and Registrar will keep appropriate records of athletic eligibility.
Credit hours in courses for which grades of "A", "B", "C", or "D" have been earned are officially recognized as completed hours, along with "credit by special examination" and "credit for military service."
--- Title: Program Planning and Implementation ---The purpose of this policy is to outline the process for establishing priorities for facilities operation, improvement, and repair.
The policy outlines the process for establishing priorities for Facilities Improvement & Repair (FI&R), Minor Improvement & Repair (MI&R), and Operations & Maintenance (O&M) Programs based on the determination of needs and available funding.
Transcribed from the 2004 Policy Book
To ensure appropriate administrative coverage of academic affairs in the absence of the Vice-President for Academics.
The VPA will delegate authority to ensure continuity of operations when absent from campus or otherwise unavailable. The deans or directors serving as Acting Vice-President for Academics are selected on a rotating basis and as available:
Vice-President for Academics
The Administrative Assistant for the Office of Academic Affairs will notify Deans and divisions of Delegation of Authority to an Acting Dean, including the length of time served in this capacity. The Administrative Assistant for the Office of Academic Affairs will post the Delegation of Authority on the Haskell Employee Intranet: eHaskell.
Failure to comply could be grounds for discipline.
As needed
Vice-President for Academics
To describe the methods for writing and collecting assessment plans and reports.
Each academic program and administrative unit will post an Assessment Plan and an Assessment Report in Weave each year. The due date for uploading the previous year’s Assessment Reports and the next year’s Assessment Plans is June 1. This allows the CIE to consolidate for the Board Reports.
The Assessment Committee and the Center for Institutional Effectiveness work together to ensure that the institution regularly engages in processes that demonstrate our commitment to effectiveness. A key part of the process is the annual assessment report prepared by each academic program and each administrative unit.
The manager or supervisor for each unit is responsible for either updating the Assessment Plans and Reports in Weave or for selecting a designee to do the same. The CIE Director and Administrative Associate will do updates in WEAVE for managers. Training will be provided regularly on use of WEAVE for managers, designees and staff to directly access and enter Assessment Plans and Reports.
Each President's Cabinet member will review Assessment Reports in his/her area and, with the CIE Director, prepare a summary for the Cabinet each summer. An Annual Assessment Report for the university will be compiled by CIE with a summary of overall university trends, strengths and weaknesses and findings that can be used in continuous improvement by each department.
Assessment reporting is a required component of accreditation. It is expected that findings be used for improvement and while there will be no sanctions for identifying weaknesses or issues that need to be addressed, assessment is not an optional activity. Failure to engage in assessment by not participating in trainings offered or completing the reports or summaries will be reflected on performance evaluations.
June 1 of each year (Assessment Report for previous academic year and Assessment Plan for upcoming academic year)
The Director of the Center for Institutional Effectiveness manages the software system, including permissions and access. Managers and supervisors determine the level of access for all in their area.
To have a process for reviewing and clearing students applying for jobs on campus through Institutional Work Study, Snack Bar, Powwow Committee, Indian Art Market, etc.
BIE Guidance to improve communication The main priority of the BIE communication plan is to regularly inform its schools and key stakeholders of critical developments and key information that impacts instruction and the operation of their schools. (BIE Communication Plan September 2015)
See – BIE Communication Plan September 2015
See – BIE Communication Plan September 2015
See – BIE Communication Plan September 2015
See – BIE Communication Plan September 2015
To provide a process for changing a grade in case of instructor or recording error, resolving an Incomplete grade, or as a result of a successful grade appeal. Separate policies outline the processes for making the appeal or for requesting and obtaining an Incomplete.
A grade can be changed when an instructor who awards a final grade for a course determines the original grade resulted from an error in the administrative recording process, in an instructor's computation, or in the case of a successful grade appeal by a student.
Applies to all faculty and students. See the Grade Appeal policy for the process on making the appeal. This policy describes the mechanics of the change; separate policies outline the processes for making the appeal or for requesting and obtaining an Incomplete.
In all cases, the instructor will obtain the Grade Change Request Form from the Registrar, fill in the information required, sign it and forward to the Dean. After reviewing and approving, the Dean will ensure a copy is made and send the form to the Vice-Presdient for Academics for final approval. The approved form will then be sent to the Office of the Registrar.
After the Registrar records the grade in CAMS, the original dated and initialed form will be filed in the student's transcript folder, and copies will be sent to the Dean, the student, and the course instructor.
Purposeful falsification of grade are grounds for discipline.
None
Registrar
--- Title: Withdrawal (pending) ---Whenever a student, because of his/her mental or physical condition, exhibits behavior that constitutes a danger to himself/herself, other persons or property, or when that behavior is disruptive to the normal educational processes of the University (including activities in University housing) or renders him/her incapable of achieving academic goals, that student may be temporarily withdrawn from the University. A student whose behavior meets the conditions as outlined above, and who does not agree to a voluntary withdrawal, may be withdrawn by administrative action.
An Administrative Withdrawal policy may be activated by the Vice-President for Academics or the Vice-President for University Services in consultation with the Director of Student Housing.
At or near the time of withdrawal, the student shall be given information and the conditions of withdrawal in writing that will include the following:
The written plan outlined above may be subject to amendment as determined by the Vice-President for Academics or Vice-President for University Services. After compliance with the any recommendations provided, the student must reapply for admission to the University in order to continue her/his studies. Although this policy is not intended to be punitive, invoking the policy does not imply that the student will necessarily be exempt from regular disciplinary action according to the policies governing the University community as printed in the Code of Student Conduct.
--- Title: Educational Records (FERPA) (pending) ---To outline student rights under the Family Educational Rights and Privacy Act of 1974 (FERPA);
This policy provides specific guidelines for understanding and applying FERPA at Haskell Indian Nations University.
Federal law protects both a student's right of access to his or her educational records to assure accuracy and the student's right of privacy in those records. The Family Educational Rights and Privacy Act (FERPA), 20 U. S.C. §1232g, 34 C.F.R. Part 99, applies to all schools that receive funding under U. S. Department of Education programs. For more information, see http://www.ed.gov/policy/gen/reg/ferpa/index.html.
Students are notified of their FERPA privacy rights by including the notice on the back of the course enrollment form used each semester and through distribution of Haskell Indian Nations University General Catalog to all new and transfer students, and to continuing students upon request.
Under FERPA, students have the right to:
The privacy and inspection rights under FERPA are parental rights that transfer to the student who is either 18 years of age or enrolled in college. In some instances, a parent may still have right to inspect a college or 18 year old child's records, such as when the record pertains to alcohol or drug use if the child is under 21, or if the child is a dependent for tax purposes. A parent seeking access to a child's records must either have written consent of the child or provide proof of the child's dependent status under the Internal Revenue Code. Records of all students currently or previously enrolled at Haskell are subject to FERPA requirements.
Students have a legal right under the Family Educational Rights and Privacy Act of 1974 (FERPA) to view their educational records. FERPA restricts the information to only those with a legitimate need and right to know. Educational records are official records, files, documents, and other materials which contain information directly related to the student and are monitored by the University or by a person acting for the University. The following records are not considered educational records: personal notes from faculty and staff, employment records, medical and counseling records, records of police and safety office, financial records and confidential letters.
Student educational records protected under FERPA may be disclosed without the student's consent to the following;
Haskell defines "school official" as any person employed by, working with, or contracting to provide services to the University who has been cleared through the background check process.
A "legitimate educational interest" means that the school official is involved in evaluating admission or placement criteria, evaluating student achievement, providing academic advising, counseling, or providing housing, health, or other services to or for the benefit of the student or the student's family. Disclosure is limited for these purposes only, and school officials that receive the information for one purpose may not use the information for other, unspecified purposes.
Student records are not to be distributed to third parties, except as provided below. A student may consent to the release of student information or records.
Records may be disclosed to third parties only if the student consents for disclosure
If requested, a copy of the disclosed records will be provided to the student consenting to the release or disclosure.
Education records protected by FERPA include any record which directly relates to the student and which is maintained by the University or authorized personnel. Education records protected under FERPA may be handwritten, typed or printed, computer, magnetic tape, e-mail, data files, programs, network account information, film, or other medium. Records covered include transcripts or other records obtained from a school in which a student has previously enrolled.
Student right of record privacy is not absolute. Certain information may be disclosed without student consent. Additionally, specified individuals may also have access to student records without student consent.
Directory information about a student may be disclosed without that student's consent and includes the following:
Students may request to have their directory information omitted from University publication by written request to the Office of the Registrar within two weeks of the start of enrollment each semester. This request for omission will be effective for the academic year in which the request is made. A request for omission must be renewed each academic year.
Students who wish to inspect their records should make the request to the Office of the Registrar. The Registrar will make the records available to the student for inspection within 45 days from the date of the request as required by law. Students may inspect their records or request copies without cost to the student. The Registrar or designee will provide reasonable explanation of information in the student's record upon request.
A student may request that erroneous, misleading, or inappropriate information contained in the student's record be corrected or omitted by making the request in writing to the Office of the Registrar. The Registrar will make a reasonable inquiry and either make the requested correction, or decline to make the correction. The student will be notified of the result of the Registrar's investigation within 30 days of the request. If the Registrar declines to correct the student's record, the student will be notified in writing of the right to a hearing. A student must request a hearing in writing and directed to the Vice-President for Academics within 15 days of receiving the Registrar's notice. The Vice-President for Academics will refer the matter to an Academic Review Board consisting of one representative from the faculty of each of the schools and college, and administration.
No person interested in the original dispute or with a direct interest in the outcome may serve on the Academic Review Board. The student is to be provided notice of the date, time, and location of the hearing at least seven days in advance of the hearing. The student has the right to representation at the hearing, by an attorney or other person at the student's expense, and the right to present information relevant to the disputed information. The Review Board may consider only evidence presented at the hearing, and must render a written decision, including the reasons for the decision, within 10 days of the hearing. The Board's decision will be forwarded to the Vice-President of Academics, who will notify the student of the outcome within seven days of receiving the Board's decision. If, after review, the Review Board decides that correction of the record is not warranted, the Vice-President will advise the student in writing of the right to submit a written response to the disputed information to be included in the student's file and any subsequent dissemination of disputed information.
No Haskell employee may release information contained in student records without student consent, except as provided by law and this policy. For example:
Certain records are not covered by FERPA, and the student has no right to inspect the following documents or records:
It is the responsibility of the Vice President of Academics (VPA) and the Vice President of University Services (VPUS) to ensure new employees are provided FERPA training within 30 days of hire; this training can take place via webinar or other method.
The VPA and VPUS are to provide training to their units every two years on this policy and/or when there is a significant update in FERPA.
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Registrar
The purpose of this policy is to describe the process to submit shop order aka work requests forms to Facilities Management.
All requests for shop and work orders must be submitted via…………………
Shop Order forms – submitted by Foreman to initiate work and/or repairs and maintenance by Facilities Management
Work Request forms – submitted by campus staff to request support and/or assistance related to campus offices/buildings.
Shop Orders
Work Orders
Transcribed from the 2004 Policy Book
This policy defines attendance to ensure that the university remains in compliance with federal financial aid guidelines.
Haskell is an attendance-taking university.
This policy applies to faculty, adjuncts, and currently enrolled students.
--- Title: Complaints (pending) ---
The management of student non-grade complaints about an instructor.
To define the terms and conditions for course prerequisites and co-requisites.
Students are responsible for fulfilling prerequisites and co-requisites.
A prerequisite is a requirement, usually successful completion of another course, which must be met before a particular course can be taken. A co-requisite is a requirement that one course must be taken at the same time as (or in some cases before) another course. Pre-requisites must be clearly identified in the University catalog and on all degree plans.
Applies to specific courses.
The instructor and dean have the authority to waive specific prerequisites and/or co-requisites for students who have successfully completed equivalent courses at another institution, who have had equivalent experience (such as work experience), or who possess the requisite skills to proceed with the work of the course. Students should consult the instructor before registering to determine whether the course(s) or experience they present will justify waiver of the stated prerequisite(s) and/or co-requisite(s).
Failure to comply could be grounds for discipline.
None
Registrar
The purpose of this policy is to inform and notify students about the disbursement process for all awards.
The Financial Aid Office and the Bursar's office will disburse awards to students in a timely manner.
This policy applies to the Financial Aid Office and the Bursar's office
The Financial Aid Office and the Bursar's office will disburse awards to students in a timely manner. The Bursar's Office will request all check payments for Pell, FSEOG, and Federal Work Study. Pell Grants will be disbursed according to the Financial Aid Office and Bursar's Office's published deadlines each semester. FSEOG Grant programs will be distributed in one payment each semester. Qualifying students will receive an award letter. The Financial Aid office does not disburse any checks. All awards will be disbursed from the Bursar's office. Student will be notified through Haskell's e-mail system when the check can be picked up.
Failure to comply could be grounds for discipline.
This information will be published in the University catalog and meet the deadline of June 15 for submission to the CIE Office.
The office of Financial Aid is the primary recordkeeping office.
To maximize the educational opportunities for students.
Regular class attendance is crucial to the development of student knowledge and skills.
The purpose of this policy is to ensure that all items required for consumer disclosure are published in accordance with Department of Education requirements
All required Consumer Disclosure information will be published in the correct venue before August 1 of each year. Updates will be made by responsible parties as needed.
This series of print and website publications is a project of the Consumer Disclosure workgroup, convened by the Director of the Center for Institutional Effectiveness. Represented parties should include the Office of Financial Aid, Information Technology, the Vice-President for University Services, Vice-President for Academics, the Student Rights and Conduct Office, the Library Director, and the President's Office.
This policy replaces the following older policies: "Student Consumer Information, 1990-1991" and "SS801-25 Student Consumer Information"
Failure to provide updated and accurate consumer information result in the institution's suspension from or termination from federal financial aid programs, in loss of program accreditation, or in fines, and so could be grounds for discipline.
None
Center for Institutional Effectiveness
For public safety: The University can identify locations of faculty and students in case of emergency.
For credit and course integrity: Published meeting times align with actual meeting times.
The scheduling of class meetings after the official enrollment has closed cannot be arbitrarily changed. Any changes to the semester scheduling of class meetings must receive approval from the dean of the school/college and the Vice-President for Academics (VPA).
Applies to faculty and students.
If the location of the class is permanently changed, the Dean must approve the change through the VPA. The VPA will notify the Registrar, who will make the change in CAMS.
Failure to comply could be grounds for discipline.
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Registrar
College credit courses offered in academic programs shall satisfy all of the following requirements:
To ensure the property is used for Official purposes only.
To maintain capital equipment so that it works properly.
Government-owned equipment should be used for official purposes only. Government equipment is for official government use only and not for personal gail.
The official under whose daily control and supervision the property is located.
43 BIAM
Bureau of Indian Affairs Administrative Handbook, Personal Property
Drop in specific procedure notes here.
Failure to comply could be grounds for discipline.
None
Inventories are kept by . . . . . and then filed . . . . .
--- Title: Alternative Sanctions ---Provide alternative sanction(s) in which the nature of the incident may not reflect any mitigating circumstances of student; and to offer a more traditional problem-solving method for problem resolution in appropriate cases; especially fighting (assault) and/or other interpersonal conflicts.
Diversion
Mediation
This policy addresses the activity of recording and documenting the clerk and SRS does in maintaining the student's disciplinary file. All activity will be logged: date, time telephone calls, emails, requests for information, narratives, etc.
To guide the reproduction of copyright protected work and to ensure Haskell Indian Nations University is not liable for any suit, demand, claim, or liability arising from a breach of copyright protection on the basis of copyright infringement.
Copyright infringement of a copyright owner occurs when a protected work is used in a manner that violates the exclusive right of the copyright owner (when such use is neither authorized by the copyright owner, nor within the scope of one of the limitations applying to the copyright owner's assertion of that exclusive right).
Copyright protected material must contain a notice of copyright and a statement of copyright permission, unless an exception or limitation under Fair Use Guidelines to copyright applies. Notice of copyright must clearly identify the owner of the copyright, and permission for use must state the conditions of use, e.g., "Copyright of the articles contained in this journal is held by the ( Name of Copyright Owner). Permission is granted to reproduce and distribute copies of the work in its entirety for nonprofit educational or library purposes, provided that copies are distributed at or below cost, that the copyright notice is included on each copy, and that no alterations or modifications in the text are made."
Fair Use Guidelines may provide an exception or limitation to copyright permission based on:
Materials submitted for copies under Fair Use Guidelines must contain a notice of copyright and use the following guidelines to determine whether fair use applies:
Source: U.S. Copyright Law Title 17
As noted in policy, above.
As noted in policy, above.
Failure to comply could be grounds for discipline.
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To promote the free expression of thought;
To ensure procedures exist for that free expression.
Institutions of higher education are conducted for the common good, which depends on the free search for and expression of truth. Academic freedom is essential to these purposes and applies to both teaching and research. Freedom in research is fundamental to the advancement of truth. Academic freedom is fundamental for the protection of the rights of the faculty in teaching and of the student in learning. It carries with it duties that are both rights and responsibilities.
Instructors are entitled to full freedom in research and in the publication of results, subject to adequate performance of their other academic duties; but research for pecuniary return should be based upon an approved written agreement with the vice-president of academics.
Instructors are entitled to freedom in the classroom in discussing their subject, but they should be careful not to introduce into their teaching controversial matter which has no relation to their subject. Limitations of academic freedom because of religious or other aims of the institution should be clearly stated in writing at the time of hire.
College and university teachers are citizens, members of a learned profession, and officers of an educational institution. When they speak or write as citizens, they should be free from institutional censorship or discipline, but their special position in the community imposes special obligations. As scholars and educators, they should remember that the public may judge their profession and their institutions by their utterances. Teachers should at all times be accurate, should exercise appropriate restraint, should show respect for the opinions of others, and should make every effort to indicate that they are not speaking for the institution.
Taken from American Association of University Professors Policy Documents and Reports (10th edition)
Applies to all faculty and instructional staff.
None; a statement of principles
None; a statement of principles.
None, though the policy can be changed through regular procedures.
To establish methods for placing new students in required English and Mathematics courses and policies that govern enrollment in those courses.
Pre-college courses are intended to remedy a lack of preparation for college-level coursework in particular areas, and include any courses with a course number below 100. This includes MATH 014 Pre and Introductory Algebra and ENGL 090 Basic Composition, among others. Credit hours from pre-college courses will not count toward students’ cumulative GPA or toward hours needed for graduation, but will count toward students’ semester course load and will appear on student transcripts. Students are not allowed to withdraw from pre-college courses.
New and transfer students are placed into a specified level of English and Mathematics course based on some combination of the following: (a) ACT/SAT scores, (b) previous coursework in these areas, and (c) placement examinations. Students are required to begin the English or Mathematics sequence with the course in which they are placed and to remain continuously enrolled in that sequence until required courses are completed.
New and transfer students who are placed into introductory college courses (ENGL 101 and MATH 101) are normally required to complete the corresponding sequence by the end of their third semester of enrollment. New and transfer students who are placed into pre-college courses (ENGL 090 and MATH 014) are normally required to complete the corresponding sequence by the end of their fourth semester of enrollment. Students are required to remain enrolled in the appropriate English and/or Mathematics courses until satisfactory completion of the sequence.
Students failing to meet these completion requirements are placed on academic probation and are subject to academic suspension, and eventually dismissal, if they fail to satisfactorily complete the courses. Students may withdraw once from ENGL 101, ENGL 102, MATH 100, or MATH 101 within the prescribed time limit without being placed on academic probation. Students may not withdraw from pre-college courses, and may only take any given pre-college course a maximum of two times.
A student in one of these courses may be moved to a different level, at the mutual discretion of the instructor and the student, within the first three weeks after instruction begins. Students who strongly wish to take a course lower or higher than their initial placement must sign a waiver excusing the University from any advisement responsibilities relating to their placement in English or Mathematics.
Placement examinations in English and mathematics are mandatory for the following students:
New students over the age of 25 years who do not have ACT scores;
Transfer students who do not have transferable English and/or mathematics courses.
Academic placement testing will take place during orientation and before enrollment. Students requiring academic placement testing will be allowed to enroll in college-level English and mathematics courses only if the testing warrants it.
The English sequence is as follows:
ENGL 090 Basic Composition (pre-college course)
ENGL 101 English I
ENGL 102 English II
The Mathematics sequence is as follows:
MATH 014 Pre and Introductory Algebra (pre-college course)
MATH 100 Intermediate Algebra
MATH 101 College Algebra
Procedures for placement testing are coordinated by the Director of Admissions, the Dean of Humanities, and the Dean of Natural and Social Sciences. The Registrar will ensure that students do not enroll in a class above their placement level through the management of pre-requisite requirements in CAMS.
Failure to comply could be grounds for discipline.
Students who wish to appeal their placement must follow procedures in Academic Appeals: General.
The Admissions Office records placement level as part of the admissions process. Appropriate levels are spelled out in the course descriptions.
The purpose of this policy is to provide information on the Financial Aid application process.
In order to be eligible for federal financial aid, students must apply each year.
This policy applies to all students, departments and programs within the university.
In order to be eligible for federal financial aid, students must apply each year.
How to Apply In 4 Easy Steps
Beginning the FAFSA application process early can increase the chances of obtaining adequate financial aid. For more information on student financial aid, visit the U.S. Department of Education's website at www.studentaid.ed.gov or www.students.gov or contact the Haskell Financial Aid Office at 785-749-8468. Students are welcome to visit the Financial Aid office, which is located in Navarre Hall on the Haskell campus.
Students will be ineligible for federal financial aid if they do not apply.
All students must apply by June 30 of each year.
The Financial Aid Office.
Any disabled student that wishes to self-identify and request special accommodations in the classroom must see the Disability Coordinator.
To outline standards for academic integrity and sanctions for academic misconduct.
Every student must consistently demonstrate academic integrity. Students who engage in academic misconduct will be penalized according to one of the sanctions listed below.
To avoid charges of plagiarism, students must acknowledge all words and ideas taken from other sources. Students must credit all sources of information they use to produce every course assignment, including, but not limited to, written and oral examinations, quizzes, essays, research papers, and lab reports, as directed by their course instructors. Students who fail to give credit for such use are guilty of plagiarism.
Academic misconduct includes (a) cheating (using unauthorized materials and applications, information, or study aids in any academic exercise), plagiarism as noted above, falsification of records, unauthorized possession of examinations, intimidation, and any and all other actions that may improperly affect the evaluation of a student's academic performance or achievement; and (b) assisting others in any such acts. For information concerning student appeals of academic misconduct penalties, refer to the policy, "Academic Review."
An instructor should notify their Dean upon administering a grade for an assignment or a course as a result of academic misconduct.
The instructor will made the determination of the severity of sanctions for the course.
For a repeat offense across courses, the student will be referred to the Office of the Vice President of Academics.
Academic misconduct may result in the following severe penalties, depending upon the specific violation:
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Instructor
Academic Dean
Vice President of Academics
This policy describes the University's course evaluation process.
An evaluation of student learning and instructional effectiveness is a priority of the Division of Academics. Assessing the teaching/learning process must be systematically conducted and reviewed.
Applies to all instructors and all courses.
Evaluations must take place prior to the end of the semester.
Vice-President for Academics
To ensure the protection of human subjects during research conducted in the name of the University;
To ensure compliance with laws and regulations relevant to Haskell's status as a federally-funded university.
Most research studies completed either at Haskell or in the name of Haskell must be explicitly approved by Haskell's Institutional Review Board (IRB) on the form included with this policy (http://www.haskell.edu/downloads/irb/1B_2-IRB-Application.pdf).
Completed forms must be submitted to IRB Chair prior to any research activity. The IRB Committee will review the application to ensure the risks to subjects are minimized, the risks reasonable in relation to anticipated benefits, and selection of subject equitable. The IRB Committee will determine approval after review of the application.
Applies to all individuals who wish to conduct research on human subjects at Haskell (including surveys) and all individuals who wish to do research in Haskell's name.
The following exceptions do not require IRB approval:
Conducting Research
Haskell Indian Nations University (HINU or Haskell) is committed to protecting the interests of research subjects and promoting the responsible planning and implementation of human subject(s) research. All research conducted on the Haskell's campus is approved by the Haskell's IRB and conducted according to the protocol given on IRB application.
Regulatory Compliance
Haskell Indian Nations University holds a Federal Wide Assurance, FWA No. 00005106. Under this Assurance, the IRB at Haskell is recognized as the responsible IRB for fulfilling the requirements of the Federal Regulations under Code of Federal Regulations, Title 45 Part 46 (45CFR46). Haskell assures the Department of Health and Human Services, Office of Human Research Protections, that it will meet all of the requirements of 45 CFR 46 regardless of sponsorship.
Core Principles
As described by the Belmont Report for responsible research involving human subject(s) research and their applications, are:
Responsibilities of Researchers
The researcher has the primary responsibility for ensuring that the research is conducted in the appropriate manner. The researcher is responsible for:
The Role of the Institutional Review Board (IRB)
The IRB was established by the President to protect the interests of research subjects. The main role of the IRB is to review of all human subjects research conducted at Haskell and to ensure that the research fulfills the requirements within federal regulations. The IRB reviews research proposals according to the following criteria:
Notification of approval will come from the Institutional Review Board (IRB).
The decision of the IRB will be rendered in writing as soon as possible. There are no appeals; the decision of the IRB is final.
Chair, Institutional Review Board (via uploads to Weave)
--- Title: Majors (pending) ---To ensure that all students have declared a major.
All degree-seeking students must have a declared major upon admission into the University
This policy applies to all students enrolled at Haskell.
Majors at Haskell are the following:
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Students’ presumed major will be the one they stipulate on the application form; in the event this is left bank, the registrar or the student's advisor will request that the student complete a "Change of Major" form. Students may change an existing major with the same form.
All academic advisors and student success staff (i.e., TRiO and Student Success Center) will check the University's student management system (e.g., CAMS) to ensure that the students they are advising have declared one of the majors listed above.
Failure to comply could delay graduation recording and reporting.
Upon approval of this policy, the Vice President of Academics will notify the Deans and student success staff.
The Deans will work with faculty to ensure that they have an updated copy of this policy.
There is no deadline for changing a major; however, a graduating student could delay recording and reporting of successful graduation if making the change of major at the last minute.
Registrar
The average course load for undergraduate students for fall or spring semester is 12 to 15 credit hours. To remain eligible for on campus housing and financial aid benefits, a student must maintain a minimum of 12 credit hours each fall or spring semester. Students who fall below 12 credit hours will receive a 24-hour notice to vacate residential housing.
Academic loads during summer sessions will vary given the duration of the courses. The normal full-time load allowed in summer sessions is 6 credit hours, with overload permission required for additional courses.
To affirm the institution's commitment to shared governance.
The administration at Haskell Indian Nations University accepts the principle of shared governance and acknowledges that the faculty voice is expressed through the Faculty Senate and its various committees and subcommittees.
The Faculty Senate maintains its own Constitution and By-Laws.
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To outline guidelines and requirements for designing and/or participating in a directed study course.
Directed study is designed to benefit students who show academic promise and interest in a certain discipline. Students may enroll in directed study to earn elective credit in their major fields of study. Students may enroll in directed study if the following conditions are met:
Directed study instruction is considered an addition to the instructor's regular workload and does not preclude regularly assigned teaching responsibilities; hence it is offered at the instructor's discretion.
Students wishing to enroll in a directed study program should initiate the process with their academic advisor and the instructor who will offer the course.
Applies to all faculty and students.
The enrollment form, directed study agreement, complete course syllabus must be on file with the dean of the appropriate school or college, the Vice-President for Academics, and the Registrar.
Enrollment occurs during the regular enrollment period.
Normal academic enrollment deadlines apply.
Deans and Vice-President for Academics
This article describes the Indian Affairs - Information Technology (IAIT) acquisition process for IT acquisitions over $3,000.
The Department of the Interior (DOI) Office of Chief Information Officer (OCIO) mandates that all IT acquisitions over $3,000 be preapproved through the DOI Spend Plan Portal. To prepare an acquisition request for that Portal and for subsequent entry in the Financial and Business Management System (FBMS) an internal IAIT approval process must initially be completed.
After an IT acquisition request is approved in the DOI Spend Plan Portal, a separate FBMS program purchase request (PPR) must be entered in FBMS for processing.
The IAIT's Asset Manager application is now obsolete and not to be used.
In the IT Acquisition Process Narrative the term "Supervisor" is one's own supervisor. The term "Requestor" is the field IT staff member who initiates and monitors the request.
The TRM is a collection of hardware and software specifications and products that are allowed or restricted for use on IAIT's network. It is comprised of three categories for easy reference by purchasers, approvers and IAIT staff. The three categories are: "Enterprise Standards", "Device/ Utility Software", and "Restricted". The details of the TRM can be found by clicking Technical Reference Model.
Before a product is selected (Step 2 of the IT Acquisition Process), a purchaser with assistance of their local FSM should consult the TRM to build specifications for purchase, or to ensure a product is not restricted. This is accomplished by reviewing the information present in this document. If the desired product duplicates functionality of a product on the "Enterprise Standards" list, or is present on the "Restricted" list, then a TRM Waiver Request will need to be submitted before the item can be purchased or deployed. If there are no conflicts, the FSM will approve the purchase. The TRM will also be referenced by IAIT personnel when validating licensing and installing software or deploying systems after the Acquisition Process is completed.
The Enterprise Standards lists are available for this equipment:
If a TRM waiver is required; the request form will be reviewed and approved/disapproved in turn by the requestor's Supervisor; Field Support Manager; and the IAIT Technical Standards Reviewer. Upon final approval the waiver will be added to a tracking list for IAIT personnel to reference when installing software, or if a device or application is flagged by a security system. Some products may require further approval by the IA Assistant Director of Information Resources.
--- Title: Notice to Vacate (NTV) – Office Procedures ---To uphold the Substance Abuse Policy, the Notice to Vacate is an order by which the SRS Office has received authority to revoke the housing privilege of students found to be non-compliant resulting from a second offense of the Substance Abuse Policy.
As an institution of higher education, Haskell Indian Nations University maintains detailed and confidential information regarding many individuals and entities (e.g. students, faculty, staff, and third parties its doing business with). As such, Haskell may receive subpoenas requiring the timely production of records or information pertaining to specific individuals or entities involved in potential or ongoing litigation. The purpose of this policy formalizes our procedures for responding to such subpoenas.
All subpoenas will be coordinated through the Office of the President’s Executive Assistant. Compliance with subpoenas will only be done after proper review by the solicitor’s office. A subpoena duces tecum requires the recipient to produce certain documents listed in the subpoena on the date and time designated in the subpoena. It is the responsibility of the requester under 43 CFR § 2, that a subpoena must include a Touhy Request. 83 (see attached).
The policy applies to all Haskell employees and contractors receiving subpoenas from district, federal or tribal court.
A subpoena is a legal document compelling the production of certain designated materials that may be relevant to a pending judicial proceeding. The person or department responding to such a subpoena typically must have control, custody, or possession of the requested material. Additionally, an employee may be compelled by the subpoena to appear in the court to provide testimony and receive prior approval from the federal solicitor’s office to appear.
There are no appeals to this policy as it serves to define an internal process of the Haskell President’s Office but applies to all Haskell departments.
Office of the President
Haskell Indian Nations University values positive and mentoring relationships between students and employees which support student success, retention and graduation. Sexual, romantic and consensual relationships are fundamentally different and raise serious concerns of potential conflicts of interest, exploitation and personal biases and can adversely affect the environmental for other students, faculty or staff and the manner in which all are treated within the university.
Sexual, romantic or consensual relationship between students and employees in positions of authority may compromise a constructive relationship between students and the university. No member of the university community should simultaneously be sexually or romantically involved, or in a consensual relationship with a student he or she teaches, advises, coaches, mentors or supervises in any way.
This guidance extends to all relationships in which one party has a "position of authority" or "academic responsibility" for a student; including faculty/student, staff/student, supervisor/student employee, coach/student athletes, or administrator/student.
Employees of the university will be subject to disciplinary action for failing to disclose a sexual or romantic relationship with a student, including consensual relationships with a student, as well as failing to remove themselves from decisions and evaluation of that student.
Haskell Indian Nations University values constructive relationships which promote CIRCLE values such as communication, integrity and respect, collaboration, leadership and excellence; as well as student success, retention and graduation.
No faculty member shall engage in sexual or romantic relationships, or a consensual relationship with a student, including sexting or one time sexual encounters with students. Unusual situations, such as the recruitment of a faculty member with a partner or spouse who is admitted and enrolled at Haskell, or a relationship between a member of the faculty and student of non-traditional age, must be disclosed and remedies sought to avoid real or apparent conflict of interest.
A faculty member has an inherent and unequal "power differential" in such a relationship, as compared with the power of the student. A faculty member occupies a "position of authority" and has specific "academic responsibility" for students within the university that include an ability to exercise or influence decisions related to that student which create the possibility of intentional and unintentional abuse of that power in such situations.
Sexual or romantic relationships, as well as a consensual relationship, between a faculty member and student, can create a perception that a student who has a consensual relationship with a faculty member may receive preferential treatment from the faculty member or the faculty members' colleagues. Such a relationship may impair a faculty member's objective judgement in carrying out the faculty academic responsibility, and create the potential for biases and conflict of interest in these responsibilities.
There is a strong legal presumption that sexual activity between faculty and a student who meets legal age of consent is "unwelcome and nonconsensual." Such relationships can be harmful to the success of students, including students' development of a sense of worth, value and dignity.
Faculty members, administrators and supervisors as well as professional and university support staff, deans, directors, college resident assistants, coaches, contractors, and all other employees in a position of authority are expected to adhere to this policy and to exercise professional integrity, ethics and a respect for students in the use of the authority and power vested in the respective roles carried out for the university.
Direct supervisors are required to ensure the investigation of such allegations and to take action to resolve conflicts of interest or the appearance of such a conflict of interest, which may occur from by allowing these relationships to develop or continue. Employees or individuals who submit a report in bad faith, i.e., allegation was malicious, knowingly false, or fundamentally frivolous, may face disciplinary or grievance procedures that may result in disciplinary action for making a false report.
"Academic responsibility" includes (but is not limited to) teaching, grading, mentoring, advising on or evaluating research or other academic activity, participating in decisions regarding funding or other resources, internship supervision, and recommending for admissions, employment, scholarships, or awards.
"Conflict of interest" occurs when a faculty member evaluates the work or performance of a student with whom he or she is pursuing or is engaged in a sexual or romantic relationship. Sexual or romantic relationships between students and faculty members, or others in positions of authority, may comprise the relationship between students and the university and cause an independent observer to question whether the individual's professional actions or decisions are determined by the sexual or romantic relationship. A conflict of interest or the appearance of it depends on the situation, and not necessarily on the character or actions of the individual.
"Consensual relationship" is any dating, romantic, sexual or marriage relationship.
"Position of authority" includes but may not be limited to situations in which the faculty member or employee, makes or is responsible for an evaluation of a student for admission, housing, coursework, hiring, recommendation or selection for scholarship, financial aid, making an intercollegiate athletic team, suspension, research and internship opportunities, mentoring, participating in decisions regarding funding, employment, scholarships or awards, as well as disciplinary action.
"Power differential" describes the unequal power of the faculty to that of a student, and the ability of the faculty member to influence student choice and student consent in accepting a personal relationship with a faculty member, and the real or perceived consequences for the student in declining a sexual or romantic relationship with a faculty member.
"Sexual or romantic relationships" are defined as intimate, sexual, and/or any other type of amorous encounter or relationship, whether casual, serious, short-term or long-term. This would include sexting and one-time casual encounters.
When a preexisting sexual or romantic relationship between a university employee and a student exists at the time of the adoption of this change in policy, the employee must both recuse himself or herself from any supervisory or academic responsibility over the student, and notify his or her supervisor, or dean about the situation so that adequate alternative supervisory or evaluative arrangements can be put in place. Failure to disclose the relationship in a timely fashion will be considered a violation of policy.
If a romantic or sexual relationship exists between a faculty member and a student over whom the faculty member has an evaluative role, the faculty member shall disclose that relationship and not evaluate or make recommendations related to the student. Failure to do so will be a conflict of interest and will be subject to disciplinary action.
Disciplinary action may be imposed against any employee who is found to have violated this policy. Possible sanctions include, but are not limited to, suspension or termination from employment, or disciplinary actions pursuant to the collective bargaining agreement provisions for included employees.
The Vice President for Academics office, the Academic Policies & Procedures Manual, Human Resources Office and the Haskell website.
All policies impacting students will be included in the University Catalog and the Haskell website.
This policy is vetted through the Faculty Senate's Academic Standards and Procedures committee and the Deans. It is approved by the VPA and the Managers & Supervisors Council, with final approval by the President.
--- Title: Grading Incomplete Grade (pending) ---To provide a process for issuing, recording, and resolving Incomplete grades.
An "I" will be temporarily recorded when a student fails to complete a course requirement because of extenuating circumstances.
Applies to all faculty and students.
A temporary grade of an Incomplete is recorded based on a student’s request when 75% of the semester coursework has been completed but extenuating circumstances interfere with finishing the course successfully.
A student with an illness or unforeseen circumstances who has missed the deadline to withdraw from a course and completed the required 75% of the coursework may request an extension to complete their work. Upon approval of the instructor of record, the faculty member may consider the student’s request alongside their ability pass the course, give the current course grade. An incomplete grade may be offered at the discretion of the instructor. Documentation for extenuating circumstances may be required from the student initiating this request.
Both the student and the instructor must consent to the incomplete process, which includes an Incomplete Contract Form that will be submitted through the Registrar’s Office. This form must clearly identify the coursework to be completed and the date by which these must be completed. Both the student and instructor for the relevant course must sign the Incomplete Contract Form, alongside the respective Academic Dean.
If the instructor of record is an adjunct faculty member, all the relevant course grade documentation must be submitted to the Academic Dean, in case that adjunct faculty member is not available the following semester.
The Incomplete Contract Form must be submitted at the time final grades are filed with the Registrar. The Office of the Registrar will record the "I" on the student's transcript.
The incomplete should be resolved within the agreed upon time period, but no later than the following semester. It will remain an “I” on the student’s transcript until the following semester if it’s not completed, at which time the Registar will change the incomplete to the grade at the time of the submission.
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Registrar
To ensure compliance with 25 CFR 42.4
25 CFR 42.4
To outline the standards for attaining placement in the academic honor roll
This policy determines who is eligible for President’s Honor Roll and Dean’s Honor Roll.
This applies to degree-seeking students only. College-level credits are courses numbered 100 and higher.
President's Honor Roll
Students who achieve a semester grade point average of 4.0 in a minimum of twelve college-level credit hours and who have no incomplete grades will be placed on the President's Honor Roll. Students whose grade point average depends upon inclusion of grades earned in pre-college courses shall not qualify for this honor.
Dean’s Honor Roll
Students who achieve a semester grade point average of 3.5 in a minimum of twelve college-level credit hours and no incomplete grades will be placed on the Dean’s Honor Roll.
The Registrar indicates honor roll status on the official transcript as part of the end-of-semester grade processing.
Students are notified of their status on the transcript itself and will be recognized at awards ceremonies.
The Honor Roll calculation is made each semester.
Office of the Registrar
To meet requirements of 25 CFR 42.4; ascertain any further facts on the alleged code violations, especially if student disagrees with report or report's violations in procedures.
To define the standards and procedures for repeating a course for credit.
Students may repeat for credit only those courses in which the earned grade is a "D", "F", or "WF". Courses that students who recieve a “W” for withdrawing do not count as repeat courses.
All repeated course grades appear on the transcript along with the "D" or "F" previously earned.
While both the original and any subsequent retake grades will be included on the transcript, only the higher grade will count in the cumulative G.P.A. Both instances will count as attempted courses for purposes of institutional credit-load calculation (including full-time status).
When a course is attempted for a third (or subsequent) time, the course cannot be included in the hours earned or attempted calculations for financial aid purposes.
Applies to students who wish to repeat a course for credit.
The adjustments to G.P.A. will occur on the student's transcript as calculated each semester by the Registrar. The Financial Aid Officer will notify students whose financial aid standing is in jeopardy in case of a third or subsequent attempt.
Failure to comply could be grounds for discipline.
This policy cannot be appealed. For appeals to financial aid status, "Financial Aid Appeals."
Registrar (for G.P.A); Financial Aid Officer for standing on third and subsequent attempts.
To ensure the freshmen experience is successful, including sequencing and enrollment in required courses for freshmen.
Freshmen are required to enroll each semester in English and Math until these general education requirements have been met.
Freshmen and faculty advisors share the responsibility for successful academic advising. Best practices recommend that freshmen and advisors meet at least once a semester.
--- Title: Understanding and Responding to Workplace Violence ---This Personnel Bulletin (PB) sets forth the policy and procedures of the Department of the Interior (DOI) on workplace violence.
This PB has been developed consistent with Dealing with Workplace Violence: A Guide for Agency Planners (U.S. Office of Personnel Management and the Interagency Working Group on Violence in the Workplace, 1998) and with reference to Violence in the Workplace: Risk Factors and Prevention Strategies (National Institute for Occupational Safety and Health, 1996). Additional references include: Title 5, Code of Federal Regulations, Part 2635, Standards of Ethical Conduct for Employees of the Executive Branch; Title 5, Code of Federal Regulations, Part 752, Adverse Actions; and Department of the Interior Departmental Manual, 370 DM 752 Discipline and Adverse Actions.
It is the DOI's policy to promote a safe environment for its employees. DOI employees deserve to be treated with respect, dignity, and fairness. DOI is committed to working with its employees to maintain a work environment free from violence, threats of violence, harassment, intimidation, disruptive types of conflict, or other frightening behavior. In addition, DOI will strive to minimize the likelihood of violence in the workplace through early intervention. Violent outbursts, intimidation, threats, harassment, bullying, or other forms of abusive, aggressive or disruptive behavior will not be tolerated. All reports of incidents will be taken seriously and will be dealt with appropriately. Employees found in violation of this policy will be subject to disciplinary action, up to and including termination of employment, and referral to appropriate law enforcement authorities. Furthermore, individuals who commit such acts may be removed from the premises and may be subject to disciplinary action, criminal penalties, or both.
Workplace violence is any physical assault, threatening behavior or verbal abuse occurring in the work setting. It includes but is not limited to threats (including threats to self); obscene phone calls; an intimidating presence; frightening behavior; harassment of any nature; oral or written statements; gestures, expressions that indicate a direct or indirect threat of physical harm; slapping; grabbing; pushing; or other forms of disruptive conflict or behavior.
Bureau/office heads must ensure implementation of policies and procedures to prevent and respond to workplace violence at all work sites. This includes the availability of effective Employee Assistance Programs and the Department's CORE PLUS conflict management and dispute resolution program. Using the Office of Personnel Management's,"Dealing with Workplace Violence: A Guide for Agency Planners," and other resources (see Attachment B), bureau/office officials should develop a process to identify, report, monitor, and respond to specific areas with high potential for workplace violence. It is essential that managers, supervisors, and employees are made aware of these policies and procedures; their shared responsibilities for preventing, reporting, and responding to threats or acts of violence in the workplace; and the need to report all threats or acts of violence to management officials. In case of emergency, report directly to local security or law enforcement officials.
DOI employees are encouraged to report immediately all instances of violent, threatening, harassing, intimidating, or frightening behavior, or other forms of disruptive behavior. Do not ignore violent, threatening, harassing, intimidating, or other disruptive behavior. If an employee observes or experiences such behavior by anyone on agency premises, whether or not they are an agency employee, the behavior should be reported immediately to any supervisor or to the bureau/office Human Resources office (HRO). If the incident is reported to a supervisor, the supervisor will contact their HRO. If there is a threat or assault requiring immediate attention, security or law enforcement should be immediately contacted.
Determining the seriousness of a potentially violent or stressful situation and how to best intervene is the basis of a threat/risk assessment. Since it is impossible to know with any certainty whether a threat is going to be carried out, bureau/office heads should always treat threats in a serious manner and act as though the person may carry out the threat. When necessary, a Threat/Risk Assessment Team should be established.
The purpose of the Threat/Risk Assessment Team is to provide guidance on managing the situation in a way that protects the employees. Members of a Threat/Risk Assessment Team will vary, but typically include representatives from: management, HR/Employee Relations, Employee Assistance Program, Security, and Office of the Solicitor.
Threat/Risk Assessment Teams evaluate the risks that the person(s) under suspicion may pose to particular targets. The approach and the timing for these evaluations will be specific to the circumstances of the potentially violent situation. Threats from sources outside the agency may require additional actions and/or coordination with local law enforcement agencies.
Once a threat assessment is completed, Security, in coordination with HR and management, should decide whether additional measures are needed to close any security gaps. Where appropriate and not a security breach, management should explain to employees and customers the course of action being taken and why, to alleviate misunderstandings and confusion.
The best prevention strategy is to maintain an environment which minimizes negative feelings such as isolation, resentment and hostility among employees as well as provides for the safety and security of all employees. Although no workplace can be perceived as perfect by every employee, there are several steps that management can take to help create a professional, healthy, and caring climate. These include: promoting sincere, open communication among management and employees; offering opportunities for advancement and professional development; fostering family activities and social opportunities open to all staff members; maintaining mechanisms for complaints and concerns and allowing them to be expressed in a non-judgmental forum that includes feedback to the initiator; taking a sincere interest in "quality of life" issues such as facilities, job satisfaction and recreation opportunities; taking threats seriously and taking appropriate and timely action; and maintaining fair treatment and discipline for all employees exhibiting improper conduct and performance. Management and employees are also encouraged to use the Department's CORE PLUS program to assist with highly charged communications and to de-escalate events and work constructively to resolve conflicts.
An additional essential prevention measure is careful and thorough screening of pre-employment references to avoid hiring potentially dangerous individuals. Prior to hiring an employee, the supervisor/agency should check with its human resources office (HRO) to determine what employment screening techniques (such as interviewing questions, background and reference checks and drug testing) are appropriate for the position under consideration and that are consistent with Federal laws and regulations. Pre-employment screening is a critical and sensitive part of workplace violence prevention and should receive due investigation and care in its implementation.
Maintaining a physically safe work place is part of any good prevention program. DOl bureaus/offices should use a variety of security measures to help ensure safety. Compliance with these measures is critical and is what keeps employees safe. Education is also a critical component of any prevention strategy.
Intervening early in a threatening or potentially violent situation is vital to preventing its escalation. There are many intervention options, and they vary greatly depending upon the situation. Early intervention may diffuse the initial situation and give the supervisor and others involved an opportunity to more thoroughly review options for resolution. Intervention sets the tone for how the situation will be resolved so it must be handled skillfully.
Each bureau/office head should ensure that a local workplace violence policy/plan is in place (for further guidance see Dealing with Workplace Violence: A Guide for Agency Planners, United States Office of Personnel Management, February 1998, OWR-09.
http://www.opm.gov/emplovment_and_benefits/worklife/OfficialDocuments/handbooksguides/WorkplaceViolence/index.aspf. If this link is unavailable, please contact your servicing Human Resources Office. This PB is meant as a guide, to work in coordination with the bureau/office policy/plan. There are regulations that govern workplace violence, as well as a number of other publications that are helpful references. Additional information on preventing and responding to workplace violence can be found in Attachment B (Resources on Workplace Violence).
The Departmental point of contact on this policy is the Department of the Interior, office of Human Resources, Workforce Management Division, 202-219-0811.
--- Title: Intake Function of the Student Rights Specialist Office-Incident Report ---To meet the requirements of due process; screen reports and provide accountability.
Guidance set forth by the Assistant Secretary - Indian Affairs (AS-IA) Information Resources Management (IRM) program and its scope, goals, responsibilities, and structure.
It is the policy of the DASIRM/CIO – IA to plan, design, operate, and protect government information resources for conducting official government business in accordance with applicable federal and departmental directives and guidelines for Indian Affairs (IA). (from)
See attached – Indian Affairs Manual Part 60 Chapter 1
See attached – Indian Affairs Manual Part 60 Chapter 1
See attached – Indian Affairs Manual Part 60 Chapter 1
See attached – Indian Affairs Manual Part 60 Chapter 1
The purpose of this memorandum is to reinforce the need to maintain vendor neutral contract specifications and ensure that the Department of the Interior's (DOI) Bureaus/Offices comply with the requirements in the Federal Acquisition Regulation (FAR) regarding the limited use of brand name specifications. As a general rule, contract specifications should emphasize the necessary physical, functional, and performance characteristics of a product, not brand names.
The use of brand name specifications for information technology (IT) procurements in DOI Bureau/Office solicitations has increased significantly in recent years. In some cases, Bureaus/Offices have issued solicitations with specifications for brand name desktop or laptop computers that are associated with a single manufacturer. For your convenience, attached is a FedBid Report, which lists a detailed accounting of orders sole sourced as brand name only acquisitions.
FAR 11.105 specifically states that "agency requirements shall not be written so as to require a particular brand name, product, or feature of a product, peculiar to one manufacturer, thereby precluding consideration of a product manufactured by another company..." An exception to this rule is allowed only if there is a written justification and a "particular brand name, product, or feature is essential to the Government's requirements, and market research indicates other companies' similar products, or products lacking the particular feature, do not meet, or cannot be modified to meet, the agency's needs."
In cases where the use of a brand name associated with a single manufacturer is warranted, FAR currently requires a detailed written justification. In essence, the use of brand name specifications should only be utilized when no other method of specification is available to the procuring Bureau or Office. In the limited event that a brand name specification is utilized, it is essential to provide a description of the salient characteristics that the name brand may have that no other manufacturer can offer.
When procuring IT, rather than simply identifying a specific manufacturer, vendor, or brand by name, the requestor should:
The current mandatory use Enterprise IT Hardware contract SharePoint site outlines this process, including step-by-step instructions on how to procure through either a Government Purchase Card or Purchase Request. The instructions include a baseline specification for "Windows" systems that are non-brand name specific and are written as "meet" or "exceed". Access to the site is available at the following link: https://portal.doi.net/CIO/ERM/HW/default.aspx
Your assistance in effectively communicating and monitoring this requirement is greatly appreciated.
If you have additional questions, please contact Kym Burns, Enterprise IT Hardware Program Manager at (kburns@ios.doi.gov).
Attachment 1 - FedBid Report
Attachment 2 - Brand Name Justification Template
cc:
Debra Glass, Strategic Sourcing Executive
Caroline Wallace, Branch Chief, Acquisition Services Directorate
Kym Burns, Enterprise Hardware Program Manager
This policy lists general requirements for offering, authorizing, and approving internships. Some internships may be part of a program requirement or otherwise encouraged as valuable experience(s) for student service-learning.
Departments providing student internships must establish the guidelines for earning associated credit(s), the process used for determining approved internship(s), expectations of students and internships supervisors (and/or directors), requirements for enrollment in a internship class, and any other pertinent information related to student internships. These will be either published in a program/departmental handbook or made available otherwise at least prior to the semester in which a student will be enrolled.
Applies to departments, faculty, and students who are participating in an internship opportunity.
A departmental committee will, as needed, review all the process that outlines proposals, criteria, expectations, and requirements for the student internships, including hours required, deliverable, and the specific time frame for completion of same. Faculty members who are overseeing or participating in a supervisory or directorial role in such internships are expected to provide this same information, either in the form of syllabi (for required service-learning modules) or other materials (whether printed or electronic) that are distributed to students and made available for departmental/programmatic review upon request. All internship stakeholders (e.g., students, faculty, and outside agencies/entities and their respective representatives) will set forth these goals, regulations, and strictures in the form of a proposal or other tangible presentation of procedures detailing each specific internship.
Internships taken for course requirements that will count as credit for a class included on a student transcript usually consist of 3 credits for each 120 hours of work/service, although, in certain cases, other credit accommodations may be made and accepted based on the review and approval of a program/department in consultation with its respective dean. Internships are intended to provide an opportunity for students to demonstrate the level of mastery of the knowledge, skills, abilities, competencies or learning outcomes required by the discipline/department. Internships taken on by students and managed by faculty outside of required hours similarly offer experiential learning methods that accrue to student benefit and may be promoted as desirable outcomes for individual growth. In either case, a record will be retained stipulating requirements, expectations, criteria, along with the documentation of earned hours in each internship.
Students who wish to enroll in more than one internship per semester must receive approval from supervising faculty or department/program. Any students enrolling in required internship hours must gain faculty approval in advance, ideally consulting with that person about the specifics of their intended internship experience. Students are expected to find placement in internships prior to the semester in which they enroll for a required associated course, although faculty may assist students in finding internship possibilities.
Students may arrange concurrent internships during summer with permission from the departmental committee or a consensus of faculty on duty during that period. Internships are usually only available to students in baccalaureate programs, although some exceptions may be made in special circumstances (e.g., transfer students with prior internship experience that may be credited or unique opportunities deemed to be of compelling utility for students not yet enrolled or participating in a baccalaureate program or pathway).
Documentation of the hours completed at the internship must be submitted by the supervisor(s) of the student intern and to the instructor(s) of record prior to the due date for submission of grades. Ideally, students provide documentation of hours on a bi-monthly basis during the period of the internship so that those internship managers can monitor student progress. Some programs may mandate that internships taken for course credit may not receive an incomplete grade; instead, students failing to complete hours or other benchmarks of success, as established by syllabi or other documentation, must repeat the course. It is within the purview of departments/programs and/or faculty working with student interns to determine if hours requirements exceeding the number stipulated for course credit may be applied to another internship's required hours count.
Failure to comply could result in the denial of credit for a proposed internship.
Notifications must meet relevant academic calendar and enrollment deadlines. Appeals for a grade of "Incomplete" may be denied by a program, department, or its respective faculty representative(s) based on published requirements disallowing that grade designation.
Department or Program faculty, review board(s), and student interns. Deans may request records of internship information if needed.
To define official college transcript.
An official transcript is one that has been received directly from the issuing institution. It must bear the college seal, date, and an appropriate signature. Transcripts that do not meet these requirements are not considered official. Facsimiles (faxes) of transcripts are not official transcripts.
See above.
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This policy addresses the activity of the Student Rights Specialist in revising the Student code of Rights and Responsibilities.
Haskell Indian Nations University will ensure that the activity will be done at a minimum of on an annual basis. However, if a policy revision warrants a change to happen sooner, the process will be facilitated by the Student Rights Specialist.
Haskell Students, Staff and Faculty.
Within the semester of a request to make a revision, the Student Rights Specialist shall review and route through the Vice-President of University Services to concur. The revision will then be changed and sent to the Solicitor for review and the change will be made.
Any changes must be submitted to the Student Rights Specialist by the Spring semester of any given year.
Files shall reside in the Office of Student Conduct.
Upon approval, all Haskell students, staff and faculty will be notified of the policy through email. The policy will then be included in the Student Code of Conduct and the Haskell Catalog.
Haskell Indian Nations University is authorized by Congress and, as a result, is subject to federal law, applicable federal statutes and regulations. The University President is vested with full authority for the implementation of the University's academic, educational, and administrative responsibilities. Federal law has further sanctioned and approved a National Haskell Indian Nations University Board of Regents for the University. Additionally, university employees are represented by the Federation of Indian Service Employees (FISE). By practice, policies and procedures for matters that affect the entire campus are approved by the University Council.
--- Title: Notice to Security Office of Disciplinary Matters – Office Procedures ---To clear the Security Office of potential safety and health hazards by disposal of materials confiscated; ensure material is available for evidence if needed (25 CFR 42), if needed.
25 CFR 42
This policy identifies required admissions materials, standards, and possible actions for applicants for transfer to the university.
Haskell Indian Nations University is committed to individuals completing their educational journey. To support such individuals, this policy outlines standards for admission into Haskell Indian Nations University.
This policy covers only the standards for admissions decisions into the university. It does not cover admission decisions into a bachelor degree program, which are handled separately by the department. It does not cover standards and documents for returning students or any materials required for registration. This replaces both the policy outlined by the Board of Regents (May 30, 2006) and the appended instructions (June 29, 2016) published as “Required Application Materials” and “Admissions Standards.”
Definitions are as follows:
New Students Definition: Students graduating from high school and attending college for the first time.
Non-traditional Student Definition: Students 24 years of age or older who have not completed any post-secondary education.
Transfer Student Definition: Students who attended at least one post-secondary institution.
Dual-Credit Student Definition: College ready high school students enrolled in a college level course, in which the course is taught at a higher education institution by qualified faculty and the credit will be utilized by high school requirements. Dual-Credit courses based on a semester hour formula (defined by Haskell’s semester length).
Dual Enrollment Student Definition: College ready students enrolled in both their high school and an institution of higher education where only college credit is earned.
New Student Admissions Standards:
Acceptance: Students must have a grade point average (GPA) of 2.0 or above on a 4.0 scale, GED, or high school equivalency.
Non-Traditional Student Admissions Standards:
Acceptance: Students who are 24 years of age or older who have a high school diploma, GED, or high school equivalency, AND have not completed any post-secondary education.
Transfer Student Admissions Standards:
Acceptance: Students with a cumulative GPA of 2.0 on a 4.0 scale from a previously attended post-secondary institution(s).
Dual-Credit/Dual Enrollment Admissions Standards: Acceptance: Students who can demonstrate readiness for college coursework via ACT scores, placement exams, recommendations by academic counselors or faculty, as well as other relevant materials. These standards align with the “ability to benefit” criteria set by the Department of Education.
A transfer applicant is someone who seeks entry into a degree program at Haskell and has earned college credit from another institution (not including credits earned in high-school as a dual-enrolled student). He/she/they will begin with a standing to be determined by the Registrar according to the number of transferable credits earned (e.g, first-year, sophomore, junior, senior).
The Director of Admissions applies these standards in the decision to either “Accept” or “Deny” each applicant with a complete set of required application materials. An applicant with an incomplete set of materials may be assisted in anticipation of an eventual complete packet; however, at the admissions deadline, all applicants with incomplete packets will be marked as "Incomplete."
Applications submitted to the Admissions Office must include the following:
Application Form.
Fee. $10 application fee in the form of a cashier’s check, money order, or online payment documentation.
Tribal Verification Document(s). Students applying to attend Haskell must either be an enrolled member of a federally-recognized tribe eligible for education benefits from the Bureau on Indian Affairs; or at least one fourth total degree Indian direct descendant of an enrolled member of a tribe eligible for BIA education benefits. Applicants must provide official documentation of enrollment with a federally recognized tribe from the Bureau of Indian Affairs agency office or Tribal Enrollment Office, based on the entity responsible for official tribal enrollment verification. Descendants of an enrolled member must provide official documentation of at least one fourth total degree Indian direct descendant status of an enrolled member of a tribe eligible for BIA education benefits from a Bureau of Indian Affairs agency office or Tribal Enrollment Office, based on the entity responsible for official tribal enrollment verification.
College Transcript(s). Official transcripts from each post-secondary institution where credit has been earned must be submitted.
Admissions will be based on the following:
Each application will result in one of the following outcomes:
DECISION: ADMITTED. This means the applicant submitted a complete packet and has been offered a letter of acceptance.
DECISION: DENIED. This means the applicant submitted a complete packet but has not met the stated requirements for admission but may appeal through the Office of the Vice-President for Academics.
DECISION: ADMITTED ACADEMIC PROBATION. Students whose applications are denied and who make a successful appeal may be ADMITTED under probationary status
INCOMPLETE. Students with incomplete applications will not be considered for acceptance but may continue to add to his/her packet and present a full application during the next application period.
Once the Office of Admissions is in receipt of a completed application packet, the transfer applicant is notified within two business weeks (10 business days) of their status into the University.
Denied applicants are notified of their right of appeal and the deadlines that apply.
This policy is primarily owned by the Vice-President for Academics and secondarily by the Director of Admissions. Both must approve changes. Any changes to this policy must be submitted (upon approval) to the Registrar, the CAMS Manager, the CIE director, the lead author of the Academic Catalog, and the Webmaster.
To establish guidelines for the professional conduct of the faculty member with students in the classroom, in sponsored social events, and in other extra-curricular activities that promote the educational objectives of Haskell Indian Nations University.
Applies to faculty and students.
See 5 CFR 735 - EMPLOYEE RESPONSIBILITIES AND CONDUCT: https://www.gpo.gov/fdsys/granule/CFR-2012-title5-vol2/CFR-2012-title5-vol2-part735/content-detail.html
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Failure to comply could be grounds for discipline.
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Office of Human Resources (formal violations)
Through a cooperative agreement between Haskell and the University of Kansas (KU), selected courses are offered for credit from either institution to students of the other.
Please see the attached file.
--- Title: Acquisition of Gifts and Donations ---To provide guidance to personnel when a gift or donation is made to the University.
All gifts and donations be they monetary or property need to be accurately recorded into FSS (monetary) or the Inventory register (property) in Property and Supply.
Applies to all departments that receive donations.
Executive Order 12674
Drop in specific procedure notes here.
Failure to comply could be grounds for discipline.
None
Inventories are kept by . . . . . and then filed . . . . .
--- Title: Academic Classification - College Level ---To identify College Level student academic classifications.
The College Level academic classification is based upon the student's accumulated earned credit hours. These credit hours indicate the progression toward an associate degree or toward a baccalaureate degree. Only college- level credit hours are used to determine academic classification. Levels are as follows:
This applies to degree-seeking students.
The Registrar confirms a student’s academic classification (college level) during end-of-the-semester grade processing.
This is updated as part of end-of-term processing.
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President
--- Title: Keys ---The purpose of this policy is to outline the employee key acquisition and management process.
Employees will be assigned key(s) by the Locksmith held accountable if keys lost and submit during separation of employment.
The duplication or unauthorized possession of U.S. Government key(s) is prohibited.
Transcribed from the 2004 Policy Book
Federal Regulations require that student receiving financial aid establish attendance/participation in coursework each term to be eligible for financial aid.
Regulations require that financial aid students begin attendance in each of their classes. If the student does not begin attending class, or if you drop before the Census Date, the amount of your award must be reduced. If the award has already been paid, the student will be required to repay any amount the student is not eligible to receive.
Students who fail to attend any classes will be ineligible for Title IV financial aid. Financial Aid eligibility is based on the course load of courses actually attended. If notification of non-attendance in any class is received at any time, the determination of federal financial aid eligibility will be re-evaluated for that term and may result in financial aid forfeiture and/or a balance due to the College.
Financial Aid: all students who receive or will apply for Federal Student Aid. Students are expected to be present at all class sessions. It is the students' responsibility to read and understand the class attendance policy that will be defined in the syllabus for each course.
Never Attended: If a student receives a grade of an F, W, or WI, Federal Title IV aid will be adjusted for those classes never attended. Example: A student is in four classes which are all three credit classes. The student receives three A grades and one F grade. The instructor reported that the student never attended the class that received the F grade. Aid will be adjusted from 12 credits (full time) to 9 credits (three-quarter time).
Complete Withdrawals: If a student receives only the following grades (F, W, or WI) without one passing grade, a return of Title IV calculation may have to be done. If attendance has not been achieved up through the 60 percent point of the semester, a calculation is done to determine the amount of the Title IV funds that the student has earned at the time of withdrawal. Once the 60 percent point of the semester passes, a student has earned 100 percent of Title IV funds, and no calculation would be necessary.
Students who have not established attendance in any or all classes will have their Financial Aid eligibility adjusted.
It is the faculty member's responsibility to define attendance or participation requirements and to monitor and record the student's fulfillment of these requirements.
A student who receives what he or she believes is an incorrect NS designation for one or more classes may ask for a determination that this was an institutional error. Students who have been incorrectly marked with NS must wait until passing grades have posted to their academic record in order for the Office of Financial Aid to adjust the student aid for that semester.
If a student receiving Title IV aid receives an NS designation for one or more classes and does not receive an earned grade (such as an A, B, C, etc.) on completion of a class, no financial aid will be disbursed for such classes.
Withdrawal from classes during the first week may affect the awarding of Title IV aid. Students should be aware that their financial aid is based on the number of credits registered for at the end of the first week of classes. For example, a student who registers as full-time (12 credits or more) and is packaged as a full-time student, and subsequently drops to nine credits during the first week, will have their aid adjusted to 3/4 time status, reflecting the nine credit load.
Federal regulations require the College to prorate Title IV aid for students who stop attending all classes after the first week of school, up until the 60% point of the semester, generally defined as through the ninth week of classes. This recalculation is based on the last date of attendance during the semester regardless of whether the student withdrew officially or simply stopped attending classes (unofficial withdrawal).
Students who fail to attend any classes will be ineligible for Title IV financial aid. Financial Aid eligibility is based on the course load of courses actually attended. If notification of non-attendance in any class is received at any time, the determination of federal financial aid eligibility will be re-evaluated for that term and may result in financial aid forfeiture and/or a balance due to the College.
Failure to comply could be grounds for discipline.
None.
Office of Financial Aid
Provide and ensure the evidence is maintained securely and guidelines for its disposal.
To outline policies for defining a full-time faculty workload, along with relevant exceptions.
Twelve credit hours shall be considered a standardized teaching load for all full-time permanent faculty members; however, this workload may be subject to change, with notification to Federation of Indian Service Employees, as required.
Applies to all full time faculty.
Faculty Workload Variance Procedures
Faculty members should submit their request to their Deans prior to the semester from which they require release time. Faculty members should notify the colleagues within their departments, programs, or schools as part of their written justifications before presenting requests to the Deans. Deans shall then approve the requests for release time, unless there are instances when the academic Deans have knowledge concerning instructional needs that the faculty members do not.
If a determination is made to not grant a faculty member's request for release time, the Dean shall confer with the faculty member to discuss the justification and negotiation.
If a consensus cannot be reached between the Dean and the faculty member concerning a request for release time, the Vice-President for Academics shall make the final determination, after hearing from both parties.
Failure to comply could be grounds for discipline.
No appeals; decisions about variance should be made in time to publish the schedule of classes.
Vice-President for Academics
The Internet provides a source of information that can benefit every professional discipline represented in the Department of the Interior. It is the policy of the Department that employees whose job performance can be enhanced through use of the Internet be provided access and become proficient in its capabilities. This memorandum reiterates current policy defining appropriate and inappropriate use of the Internet by Department employees, volunteers, and contractors while using government-owned or leased equipment, facilities, Internet addresses, or domain names registered to the Department.
An ever-increasing concern in the workplace today is inappropriate use of the Internet. It has come to our attention through recent reviews of employee Internet use conducted by the Inspector General and the Chief Information Officer that some employees have violated Department policy regarding appropriate use of the Internet by accessing sexually explicit, gambling, and other inappropriate websites. You are reminded that the use of government equipment and resources, including your time, must be in compliance with standing policies and ethical guidelines. Some of the activities recently reported have significant legal and administrative consequences for those who violate Department policy, up to and including dismissal from employment. Violators also may be subject to criminal charges.
The Department's policy allowing limited personal use of government equipment was put in place on June 14, 2000. The policy was revised in 2005 to reflect changes in permitted cell phone use, but with respect to the use of government equipment for personal e-mail and Internet access, the June 14, 2000, policy remains in effect. You can find the policy and a reference to the DM Chapter on "Limited Personal Use of Government Office Equipment and Library Collections (410 DM 2)" at http://www.doi.gov/pam/,.,/410-DM-2-Limited-Personal-Use-Policy.doc.
Under this policy, employees may make limited personal use of government equipment as long as it occurs on non-duty time, does not interfere with official business, does not adversely impact electronic systems, is not commercial-gain activity or is not otherwise prohibited, and the expense to the government is negligible. Some specific restrictions are:
The following restrictions apply to the personal use of email on government equipment:
Additional restrictions apply, as set forth fully in the Department's policy. E-mail messages and other electronic information may be covered by the Federal Records Act and/or Freedom of Information/Privacy Acts. Employees have no expectation of privacy in these communications resources (e.g., email, faxes, Internet, cell phones, or computers). All activity to and from the Internet is logged and monitored by the Department and Bureaus/Offices. The Department is currently working toward automatically blocking its internet gateways to known inappropriate sites. However, just because an inappropriate site is not blocked does not mean that it is authorized for access. You must use good judgment. Each individual is expected to refrain from accessing inappropriate sites.
Employees may make personal (non-commercial) purchases over the Internet, unless the purchase is otherwise prohibited under the restrictions set forth in the Department's policy, provided that all purchased items are sent to a non-govemment address.
Heads of Bureaus and Offices are responsible for ensuring monitoring and enforcement of this policy, as well as taking disciplinary action against violators. Employees who violate this policy will be held accountable, and actions up to and including dismissal from employment and filing of criminal charges are possible.
You are expected to review and understand Department policy and related ethical rules of behavior when accessing and using government equipment. Contact your bureau ethics officials, the Department Ethics Office, and the Solicitor's Office for assistance in answering any questions you may have regarding the use of government equipment.
Secretary Kempthorne concisely summed it up on his first day in office in his first all-employees memorandum related to achieving the highest ethical standards when he advised: "If in doubt...don't!"
--- Title: Referrals Incident Report – Student Court ---To have an established set of guidelines for referrals to student court; and to prioritize disciplinary cases, SRS will screen all cases for Student Court.
Criteria used by SRS to determine if the matter should go to student court:
To evaluate student achievement and to determine the success of students in acquiring the desired knowledge and skill and outcomes for the course.
To provide accurate information on degree requirements for all associate and baccalaureate degrees for use by prospective and current students, faculty, academic advisors and the public. Accurate degree plans improve the quality of guidance to prospective and current students on career choices.
Each major program must have a complete, published degree checklist by before February 1 of each year in order to ensure placement in the catalog. If no new degree checklist is submitted by the deadline above, the most recent checklist(s) will be considered the document(s) of record with all information adjudged as the current standard for the respective program.
The degree plan must include all required courses (including pre-requisites, required classes and recommended electives) and be sequenced in a way that ensures students can progress through the required courses in a reasonable and timely manner to complete the degree (associate or baccalaureate).
Applies to all degree plans.
Degree plans for all degrees offered at the University are developed with faculty input and submitted by academic departments to the Faculty Senate Curriculum Committee (FSCC). These are reviewed and approved by the FSCC to determine compliance with University standards and forwarded to the VPA for review and approval or returned to the Proposal Initiator for revision and resubmission when corrected.
After review and approval by the VPA, these documents are forwarded to the FSCC with the date of approval. The date of approval must appear on all degree plans. The approved degree plans are forwarded to the Office of Registrar and the CAMS Database Manager for entry into Comprehensive Academic Management System (CAMS).
Once completed, the Office of the Registrar disseminates degree plans to the Office of Admissions, academic advisors (including all programs which provide advising services to students) and students interested in pursuing a particular degree.
Students, with guidance from their faculty advisor or academic advisor, will decide on and follow their degree plans. Academic advisors are to help the advisee identify his/her academic goals, to help the advisee stay on target with his/her academic progress, to assist students in course sequencing to facilitate timely progression toward the student's academic goal, and to explain issues related to academic probation or academic suspension. The faculty advisor also assists the student in selecting courses during the pre-enrollment and enrollment periods. However, the responsibility for accepting and following the recommendations and advice of the academic advisor and seeking out the faculty advisor is the responsibility of the student.
All changes must by submitted to the Registrar and Catalog Committee before February 1 of each year.
Registrar
To describe the processes associated with the commencement ceremonies. Participating in a commencement ceremony is not the same as graduating; requirements for graduation are described in other policies.
A commencement ceremony is held in December and May of each academic year.
Applicants for summer commencement may participate in commencement exercises either the spring before or the fall after the expected graduation date. Regardless of completion status, a student may only participate in one commencement ceremony per degree.
Applies to commencement participants.
Prior to having a student record certified by the Registrar, a student is called a “candidate for graduation.”
After the Registrar certifies a student record, a student is called a “graduate.” This will take place approximately one month after the commencement ceremony.
Students must complete a “Petition to Graduate” form and have it approved by the Registrar in order to participate in the ceremony.
The ceremony is planned and promoted by a presidential committee.
As set each year on the academic calendar
Office of the Registrar
To describe policy for entering a four-year program.
Applications for four-year programs will be accepted year-round, but must be submitted at least 45 days before the semester in which the student intents to begin.
Applicants who have an associate’s degree (or 45 college credit hours including English I, English II, College Algebra or their equivalents) should apply for acceptance into a four-year program along with their application.
In the event the pending decision would hold up admission to the University, the applicant may be admitted to the University for one-semester only while he/she continues a good-faith effort to complete the program admission.
Applying to a four-year program is a separate application process for applying to the University. Both the university and program applications can be submitted at the same time; however, the University will not accept the student until notice is received from the department that the student has been accepted into a four-year program.
Baccalaureate Areas of Study:
Business Administration
Elementary Teacher Education
Environmental Science
Indigenous and American Indian Studies.
Applies to students who wish to be accepted into a four-year program.
See above.
Successful applicants will be notified by the program to which they have applied.
See academic appeals.
Vice-President for Academics
Director of Admissions
Haskell requires that faculty and adjuncts are available to students outside the classroom.
Each faculty and adjunct member are required to establish regular office hours, during which he/she will ordinarily be available to students, and to make these hours known to students. Office hours are to be posted on all faculty and adjunct offices, and submitted in writing each semester to the appropriate Dean.
Applies to full-time faculty, adjunct faculty, deans.
Unless teaching remotely, office hours are to be held in-person.
N/A
To ensure University standards are fulfilled by providing a structure for academic accountability of courses; develop responsibility for student learning; and to fulfill University and accreditation requirements
A course syllabus for every course taught must be provided each semester for the file in the Dean's office and the Office of Academic Affairs. The course syllabus is different from the master course syllabus that is submitted for approval of the initial course by the Faculty Senate Curriculum Committee; however, the course syllabus must fulfill all of the requirements established in the master syllabus for a given course. It is the responsibility of each faculty member to develop a course syllabus for each approved course they teach, to distribute this to each class and to review the syllabus with students.
Each course syllabus must include the following information:
Applies to all faculty each semester.
All course syllabi are maintained by academic year in the Office of Academics and the respective Dean's Office and should be available for review for accreditation purposes or requests from other colleges or universities making determinations about transferability.
N/A
N/A
Academic Deans
Vice-President for Academics
The forgiveness policy provides students the opportunity to have their academic standing reflect increased maturity and improved level of academic performance.
Academic forgiveness allows a student to remove up to 16 credit hours (associates degree) and 24 credit hours (baccalaureate degree) from their Haskell GPA and will be granted only once in a student's career at Haskell.
Academic forgiveness courses must be from the students prior academic career and not from the continuous enrollment period after their educational break.
Academic forgiveness is available once to undergraduates who meet these requirements:
Courses approved for academic forgiveness will continue to appear on Haskell transcript and will be identified as “no grade” (NG). Students should recognize that in some cases, Haskell’s academic forgiveness may not transfer to other institutions. Haskell students who plan to transfer to another college or university should consult with the admissions office of that institution to determine the transfer of course credits and grade point average. Haskell cannot determine or guarantee student eligibility for financial aid or admission to other colleges or universities. Students may be placed on academic probation or academic suspension by the Registrar based on grades earned.
As described above.
Students can pick up the Academic Forgiveness Form from the Office of the Registrar.
The Registrar will process the Academic Forgiveness Form and notify the student of the outcome.
Registrar
--- Title: Packaging and Awarding ---
The purpose of this policy is to ensure students understand the Packaging and Awarding process for Federals Student Aid and the awarding Scholarships.
The Award Letters are automatically generated once the student's file is complete and packaged by the Financial Aid Officer. The Financial Aid Officer will send out the initial Award Letter notification via Haskell email.
A revised Award Letter will be sent out via Haskell email when and if a recalculation is required due to EFC (Expected Family Contribution) change, change in enrollment status, or nonattendance in a course.
CFR 690.80
CFR 690.63
CFR 690.64
This policy applies to all students submitting an FAFSA application. This policy supersedes three others: "SS801-01: Awarding and Packaging" [n.d.], "General Packaging Policy" (4/8/90) and "Awarding Financial Aid and Adjusting Awards" (4/8/90).
Packaging: Once a student financial aid file is complete, then the file goes into final review. The Financial Aid Officer will complete the final review of all documents. If the file is complete the Financial Aid Officer will budget and package the students in the data system.
Awarding: Once budgeting and packaging are completed, an award letter is generated in data system for the student. The eligible student will receive and sign the award letter for every academic year. The school is required to maintain this document in the student's file. Signature of the student acknowledges any revision or update to the Award due to recalculation if required
Notification: Notification of the award is sent to the student via Haskell email or physical mail. The Financial Aid Office will also credit students account according to the Financial Aid and Bursar's Disbursement Schedule posted on Haskell.edu.
Disbursement of Funds: Pell Awards are disbursed in one payment per term according to the Financial Aid and Bursar's disbursement schedule.
Failure to comply could be grounds for employee discipline.
None
Office of Financial Aid
To ensure only those person in a "need to know" setting of the final disposition of the Student Court; outline in a clear procedure and documentation for notification of upheld dispositions by the Student Court to maintain accountability for the university; and implementation of the order is not initiated until all appeals have been exhausted, if applicable.
Student Enters Plea of Guilty
Student is Found Guilty
Student is Found Not Guilty
Transfer students who have completed an associate degree, but who have not completed the requirements for admission into a baccalaureate program may be admitted to Haskell on a provisional basis for two semesters. Upon successful completion of required courses, applications for admission into a baccalaureate program will be re-considered. Students who have used up financial aid eligibility in an associates program will not be eligible for financial aid until admitted into a baccalaureate program.
--- Title: Credit Hour ---The institution's assignment and award of credit hours shall conform to commonly accepted practices in higher education.
In November 2010 the U.S. Department of Education adopted new regulations regarding and eligible institution's awarding of academic credit for Title IV federal financial aid purposes. These revised regulations consisted of two parts:
For purposes of the application of this policy and in accordance with federal regulations, state guidelines and the Higher Learning Commission standards, a credit hour is an amount of work represented in intended learning outcomes and verified by evidence of student achievement that is equivalent of:
Assignment of credit hours for courses will occur during course approval process and be monitored through faculty, curriculum, and program reviews established by the departments.
Regardless of the mode of
instruction, courses will be consistent in terms of purpose, scope,
quality, assessment, and expected learning outcomes with other courses
with the same course title and number.
For all accelerated courses,
the content and substantive learning outcomes will be the same as those
in the standard semester. These courses will meet the equivalent
guidelines for direct instruction and out of class work hours as courses
offered in a standard 15 week semester.
Course syllabi will state of the number of class contact hours and the expected hours of out of class student work for the course.
This policy applies to all faculty, staff, and students of Haskell Indian Nations University.
Syllabus Guidelines
Credit Hour Policy Statement-required (Boilerplate)
In
accordance with federal policy, Haskell defines a credit hour as the
amount of work represented in the achievement of student learning
outcomes (verified by evidence of student achievement) that reasonably
approximately one hour (50 minutes) of classroom instruction and a
minimum of two hours of out-of-class student work. For every course
credit hour, a typical student should expect to spend at least three
hours per week of concentrated attention on course-related work
including, but not limited to, class meeting time, reading, reviewing, organizing notes, studying and completing assignments. At
least an equivalent amount of time is expected for other academic
activities such as laboratory work, internships, practica, studio work
and other academic work leading to the award of credit hours.
Estimates of the time required for a typical student to complete course expectations are as follows: (sample)
| In-Class: 3 days x 50 minutes x 15 weeks | = 2250 mins (37.5 hrs) |
| Readings: 15 chapters x 3 hours each | = 45 hrs |
| Assignments: 8 assignments x 2 hours each | = 16 hrs |
| Group Projects: 3 x 4 hours each | = 12 hrs |
| Final project and oral presentation | = 25 hrs |
| Total | = 135.5 hours |
HLC FDCR.A.10.020 – Section FDCR (Policies Required by Federal Regulation; Chapter A (Federal Compliance); Part 10 (General)
Not applicable
Vice-President of Academics
United States Department of Education. Office of Postsecondary Education.
Guidance to institutions and accrediting agencies regarding a credit hour as defined in the final regulations. March, 18, 2011. Accessed on March 1, 2014 at: http://ifap.ed.gov/dpcletters/attachments/GEN1106.pdf
The Higher Learning Commission (HLC). Policy adopted on second reading: Credit hours Policy no. 3.10(a).Adopted November 4, 2011.
http://policy.hlcommission.org/Federal-Regulation/assignment-of-credits-program-length-and-tuition.html
The requirements that follow represent minimums for average students.
| Type of Instruction | Instruction Description | Minimum classroom or direct faculty instruction per week (1 hour of instruction = 55 minutes for 14 instructional weeks) | Minimum weekly out of class student study/preparation time (e.g. homework, reading assignments, preparation for class) |
|---|---|---|---|
| Field Experience | A field experience is work that is done outside of the classroom or lab but is supervised by the instructor of record for the course. | 1 credit = 2.5 hours 2 credits = 5 hours 3 credits = 7.5 hours | 1 credit = 1 hour 2 credits = 2 hours 3 credits = 3 hours |
| Individual and Independent Study | Student learning experiences structured and supervised by a faculty member. Students will complete a minimum of 50 hours of work for each credit hour earned. Prior approval to assure that the independent project is commensurate with the above number of credits will be given by the respective instructor, department chair/area coordinator and dean. | 50 hours per credit (Preparation and work time) | |
| Internship | An internship provides students the opportunity to gain practical, hands-on experience and valuable workplace skills while exploring a particular career and developing professional connections. Students work directly with a supervisor at the location of the internship and this supervisor reports back to the faculty member on the student's progress. Monitoring and Assessment Process Students apply for an internship using a departmental internship application form. For credit bearing internships, the internship form should list the learning outcomes for the internship, the types of activities the student will perform, the skills required to perform them, and the major assessments that will be used to evaluate student performance. Internship students must complete a minimum of 50 hours over the course of the semester (per credit earned), which is equivalent to the total hours a student spends in a regular classroom course during the semester. Hours may be divided equally each week during the semester, or may be more concentrated as workplace requires. A student's final grade will be assigned by the professor and be based on feedback provide by the site supervisor. | Internship students must complete a minimum of 50 hours over the course of the semester (per credit earned), which is equivalent to the total hours a student spends in a regular classroom course during the semester. Hours may be divided equally each week during the semester, or may be more concentrated as workplace requires. | |
| Lecture | Formal presentation/communication by faculty. One hour (55 minutes) of lecture per week for 14 weeks equals 1 credit. Students should plan for two hours of preparation per credit hour each week of the term. | 1 credit = 1 hour 2 credits = 2 hours 3 credits = 3 hours | 1 credit = 2 hours 2 credits = 4 hours 3 credits = 6 hours |
| Laboratory | Instructional activities conducted by faculty requiring student participation, experimentation, observation or practice in a field of study. Two hours (110 minutes) of laboratory instructional activities per week for 14 weeks equals 1 credit. Students should plan for one hour of preparation per credit hour each week of the term. | 1 credit = 2 hours 2 credits = 4 hours 3 credits = 6 hours | 1 credit = 1 hour 2 credits = 2 hours 3 credits = 3 hours |
| Health, Sports and Exercise Science | Health, Sports and Exercise Science activities conducted by faculty designed for the development of skill proficiencies. Two hours (110 minutes) of physical education instructional activities per week for 15 weeks equals 1 credit. Students should plan for one hour of preparation per credit hour each week of the term. | 1 credit = 2 hours | 1 credit = 1 hour |
| Private Instruction (Music) | Formal presentation in a one-to-one relationship between student and instructor. One credit hour of private instruction represents a half hour of direct faculty instruction and three hours of practice each week, on average, for a period of 14 weeks plus the necessary individual instruction as defined by the major subject. | 1 credit = .5 hours 2 credits = 1 hours | 1 credit = 3 hours 2 credits = 6 hours |
| School-Based Field Experience* | Students involved in faculty-assigned school-based teaching activities under the guidance of highly qualified professional educator. | 1 credit = 2 hours 2 credits = 4 hours 3 credits = 6 hours | 1 credit = 1 hour 2 credits = 2 hours 3 credits = 3 hours |
| Student Teaching | If a student's academic activity is essentially full-time (as in student teaching or in a clinical placement), at least one full-time, eight hour per day, 40-hour, five-day week of such experience will be required for one credit. Specific curriculum/programs may require more than one week in order to award one credit hour. Credit for these experiences may be determined in accordance with recommendations of a program's specific accreditor or applicable state regulation. | 50 hours per credit (Preparation and work time) | |
To define official college transcript.
An official transcript is one that has been received directly from the issuing institution. It must bear the college seal, date, and an appropriate signature. Transcripts that do not meet these requirements are not considered official. Facsimiles (faxes) of transcripts are not official transcripts.
See above.
N/A
N/A
N/A
N/A
To define residency credit.
Residency credit is awarded for courses taken on the Haskell campus, approved off-campus sites, courses taught by approved adjunct faculty, or courses directed by Haskell faculty.
Xx
Xx
Xx
Xx
To ensure compliance with 25 CFR 42.4
25 CFR 42.4
To describe conditions under which a student may challenge a course.
This policy describes credit by course challenge or credit by examination.
Course challenge refers to a student obtaining academic-credit for a course by demonstrating competence in its subject matter through appropriate means of assessment. An exam for a challenged course, for example, would be comparable to the final exam administered at the end of the regularly scheduled course. Except for courses requiring laboratories, any regularly offered course (either for General Education, the major, or for elective credit) may be challenged with the approval of the appropriate dean in the discipline in which the course is to be challenged. To challenge a course, a student must be in continuing status (currently enrolled or on an official leave of absence). A Challenge may be attempted only once for any given course.
Credit by Examination refers to a student obtaining academic-credit by demonstrating competence in its subject matter through standarized means such as Advanced Placement courses, ACT, or SAT scores.
The transcript notation "Credit by Examination" or a letter grade for the course will be awarded for creditable performance on the examination, subject to the policy of the department awarding credit. No official record of unsuccessful challenges is kept.
Failure to comply could be grounds for discipline.
As noted in the policy.
DOI BIE Guidance to assist and support IT acquisitions.
See attached– DOI BIE IT Acquisition Information retrieved on April 4, 2017 from BIE website.
See attached– DOI BIE IT Acquisition Information retrieved on April 4, 2017 from BIE website.
See attached– DOI BIE IT Acquisition Information retrieved on April 4, 2017 from BIE website.
See attached– DOI BIE IT Acquisition Information retrieved on April 4, 2017 from BIE website.
Guidance for IT hardware procurement established by DOI.
This policy memorandum replaces the April 29, 2011, memorandum "Interim IT Hardware ordering instructions" and will remain in effect until cancelled or replaced.
This policy applies to all DOI hardware procurement both under/over micro-purchase threshold are mandated to use the enterprise accounts listed in the Sonderman memorandum dated August 31, 2012 (see attached).
All IT purchases should follow the guidelines in the 2012 Sonderman memorandum (see attached).
A statement of responsibilities related to faculty conduct.
Applies to all Faculty Members
n/a
n/a
n/a
n/a
--- Title: Faculty Workload ---
Twelve credit hours shall be considered a standardized teaching load for all fulltime permanent faculty members; however this workload may be subject to change, with notification to Federation of Indian Service Employees, as required.
To outline requirements for auditing courses at Haskell.
This policy is to determine a person's eligibility to audit a course.
Any person who is a currently enrolled student and wishes to audit a course.
Any student who wishes to audit a course must complete an Audit Request Form signed by the course instructor of record who will approve or deny requests on the basis of classroom capacity and availability of resources or other relevant considerations. If approved, the Audit Request Form will be submitted to the Office of the Registrar.
The audited course will appear on the student’s transcript as an “AU.”
The Audit Request Form will be submitted to the Office of the Registrar by the end of add/drop period for that semester.
Vice-President for Academics,
Registrar
Conflicts of interest include actual, potential, and perceived conflicts. Conflicts of interest occur when faculty do not demonstrate and adhere to their proper roles as intellectual guides and counselors. Conflicts of interest also occur when faculty does not make every reasonable effort to foster honest academic conduct, and ensure that their evaluation method reflects each student's true merit.
Conflicts of interest generally arise from faculty-student relationships that exist outside the classroom.
Faculty includes any University employee or volunteer who supervises, evaluates, selects, advises, counsels, or exerts control over students. All faculty members are subject to this policy. Examples of employees subject to this policy include, but are not limited to, full-time faculty, adjunct instructors, athletic coaches, advisors, counselors, residence personnel, and club sponsors.
Students include those who are currently enrolled at Haskell, those in the process of applying for admission to the University or one of its programs, or those enrolled, enrolling, or likely to enroll in university courses and programs.
This policy does not replace the applicability of existing federal law or University policy that may apply to improper relationships, such as, but not limited to, Title VII of the Civil Rights Act or the University Policy on Sexual Harassment.
The foundation of the faculty-student relationship requires mutual respect between the student and the faculty, and the respect of both for the academic process. For an effective learning environment, students must be assured that they will be judged in a fair and equitable manner and on equal footing with their peers. Inherent in the faculty-student relationship is a disparity of authority, with faculty holding potentially extensive authority over students, both in terms of current grades and in future academic and employment opportunities. To assure student trust in the academic process and to foster the necessary confidence in the basic fairness of the academic environment, faculty and other members of the University community with authority over students must conduct their affairs with students in a manner that is free from actual, potential, or perceived conflicts of interest.
Conflicts of interest include actual, potential, or perceived conflicts. Relationships that may give rise to conflicts of interest include, but are not limited to:
Because the existence of close relations between faculty and students has the potential to create either actual or perceived bias, relationships between faculty and students should remain on a professional level. Faculty bears the burden of creating and maintaining working relationships with students, while limiting actions, activities, or behavior that may be viewed as actual, potential or perceived conflicts of interest.
When a dean/supervisor or the Vice-President for Academics becomes aware of a conflict, steps will immediately be taken to alleviate the conflict.
The harm arising from conflicts of interest may impact not only the student participant, but may also impact other students who believe that student involved in the relationship is receiving preferential treatment. Third parties may bring the alleged conflict of interest to the attention of the dean/supervisor or to the Office of the Vice-President for Academics. Any third party who has raised the issue of a conflict will be notified that the conflict has been addressed. The third party complainant is not entitled to receive specific information on the manner in which the conflict is addressed.
--- Title: Degree Plans (pending) ---To provide accurate information on degree requirements for all associate and baccalaureate degrees for use by prospective and current students, faculty, academic advisors and the public. Accurate degree plans improve the quality of guidance to prospective and current students on career choices.
Each major program must have a complete, published degree checklist by before February 1 of each year in order to ensure placement in the catalog. If no new degree checklist is submitted by the deadline above, the most recent checklist(s) will be considered the document(s) of record with all information adjudged as the current standard for the respective program.
The degree plan must include all required courses (including pre-requisites, required classes and recommended electives) and be sequenced in a way that ensures students can progress through the required courses in a reasonable and timely manner to complete the degree (associate or baccalaureate).
Applies to all degree plans.
Degree plans for all degrees offered at the University are developed with faculty input and submitted by academic departments to the Faculty Senate Curriculum Committee (FSCC). These are reviewed and approved by the FSCC to determine compliance with University standards and forwarded to the VPA for review and approval or returned to the Proposal Initiator for revision and resubmission when corrected.
After review and approval by the VPA, these documents are forwarded to the FSCC with the date of approval. The date of approval must appear on all degree plans. The approved degree plans are forwarded to the Office of Registrar and the CAMS Database Manager for entry into Comprehensive Academic Management System (CAMS).
Once completed, the Office of the Registrar disseminates degree plans to the Office of Admissions, academic advisors (including all programs which provide advising services to students) and students interested in pursuing a particular degree.
Students, with guidance from their faculty advisor or academic advisor, will decide on and follow their degree plans. Academic advisors are to help the advisee identify his/her academic goals, to help the advisee stay on target with his/her academic progress, to assist students in course sequencing to facilitate timely progression toward the student's academic goal, and to explain issues related to academic probation or academic suspension. The faculty advisor also assists the student in selecting courses during the pre-enrollment and enrollment periods. However, the responsibility for accepting and following the recommendations and advice of the academic advisor and seeking out the faculty advisor is the responsibility of the student.
All changes must by submitted to the Registrar and Catalog Committee before February 1 of each year.
Registrar
?? (see policy from old black book)
……
Failure to comply could be grounds for discipline.
None
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--- Title: Federal Supplemental Educational Opportunity Grant Program ---The purpose of this policy is provide information to students, prospective students and the university community about the Supplemental Educational Opportunity Grant Program --SEOG
The Federal Supplemental Educational Opportunity Grant (FSEOG) program provides educational, supplemental grant to assist students who demonstrate exceptional financial need. A student must have financial need and must also be eligible to receive Federal Student Aid.
This policy applies to all students, departments and programs within the university.
The procedure is contained in the policy itself.
Notification for application status and awards will be provided to students each October (for fall semester), March (spring), and June (summer).
Failure to comply could be grounds for discipline.
There is no appeal process because selection is based on need.
Records will be updated and held in the Financial Aid Office.
Transfer students who have completed an associate degree, but who have not completed the requirements for admission into a baccalaureate program may be admitted to Haskell on a provisional basis for two semesters. Upon successful completion of required courses, applications for admission into a baccalaureate program will be re-considered. Students who have used up financial aid eligibility in an associates program will not be eligible for financial aid until admitted into a baccalaureate program.
--- Title: Majors ---To ensure that all students have declared a major.
All degree-seeking students must have a declared major.
Federal financial aid regulations now require that every student stipulate a major.
Students’ presumed major will be the one they stipulate on the application form; in the event this is left bank, the registrar will request that the student complete a Change of Major form. Students may change an existing major with the same form.
Failure to comply could delay graduation recording and reporting.
There is no deadline for changing a major; however, a graduating senior could delay recording and reporting of successful graduation by making the change at the last minute.
Registrar
To ensure an odd number of judges are seated at all hearings to as to avoid tie votes.
Students who withdraw from classes or who stop attending may be subject to repayment of Title IV funds in accordance with federal regulation. Repayment is based on the last date of attendance. Haskell does not have a leave of absence policy, other than the military policy.
The Return to Title IV (R2T4) policies applies to students who withdraw from all classes, whether official, unofficially or fails to return from leave. In accordance with federal regulation, when Title IV financial aid is involved, the calculated amount of R2T4 funds is allocated in the following order.
Repayment:
34 CFR 668.22
FSA Handbook Vol. 5
DCL ID: GEN - 11 - 14
The U.S. Department of Education governs Federal Student Aid and students who apply for Federal Student Aid must abide by these regulations
Students at Haskell Indian Nations University, who are Title IV recipients, are all students who have established eligibility for such funds
Credit-hour programs: The student does not complete all the days in the payment period or period of enrollment that the student was scheduled to complete. This condition can apply whether or not the period includes modules, and for any program format (standard term, nonstandard term, nonterm).
Payment Period: Payment periods for an eligible program that measures progress in credit hours and uses standard terms or nonstandard terms that are substantially equal in length. For a student enrolled in an eligible program that measures progress in credit hours and uses standard terms (semesters, trimesters, or quarters), or for a student enrolled in an eligible program that measures progress in credit hours and uses nonstandard terms that are substantially equal in length, the payment period is the academic term.
Period of Enrollment: A period of enrollment is the academic period established by the school for which institutional charges are generally assessed (i.e., the length of the student's program or the academic year).
Withdrawn Student: A student is considered to have withdrawn from a payment period or period of enrollment if the student does not complete all the days in the payment period or period of enrollment that the student was scheduled to complete.
Repayment:
Refunds:
34 CFR 668.4
34 CFR 668.22
FSA Handbook Vol. 5
DCL ID: GEN - 11 - 14
Before an R2T4 is completed the Financial Aid Staff will check student's class attendance. Because anytime a student begins attendance in at least one course but does not begin attendance in all the courses he or she was scheduled to attend, regardless of whether the student is a withdrawal, the school must check to see if it is necessary to recalculate the student's eligibility for Pell Grant and Campus-Based funds based on a revised enrollment status and cost of education. If the student is a withdrawal, this recalculation must be done before performing a Return of Title IV Funds calculation, and the school must use the recalculated amounts of aid in the Return calculation.
Title IV Return Calculation Procedures: The following steps outline the general procedures used to calculate a Title IV return (R2T4).
Step 1: Determine the percentage of aid earned by calculating the percentage of the period that the student completed.
Step 2: Determine the amount of earned aid by applying the percentage to the total Title IV aid that was or could have been disbursed.
Step 3: Determine the amount of unearned aid by subtracting earned aid from disbursed aid or determine the amount of a post-withdrawal disbursement by subtracting disbursed aid form earned aid.
Step 4: If unearned funds must be returned, determine the schools and the student's shares, or if a post-withdrawal disbursement is due, determine the source from which it will be funded.
Step 5: If unearned funds must be returned, allocate unearned aid to programs from which student was funded, or if a post-withdrawal disbursement is due, send applicable student notification
Step 6; Return the institution's share and any funds repaid by the student or refer the student to Department of Education, or make the post-withdrawal disbursement.
Unofficial Withdrawal Date:
Federal regulations state that an institution must be able to determine the last date of attendance for those students who unofficially withdrew from school. A refund is then calculated using this date and Title IV funds are returned. The following is the procedures Haskell uses to determine attendance dates of Title IV recipients:
Formula Calculation: The Financial Technician performs the calculation using the Department of Education Return to Title IV Funds on the Web software. Each calculation is maintained in the student's financial aid record for the applicable award year.
Returning Unearned Funds:
Haskell has 45 days from the date the institution determine the student withdrew to return all unearned funds for which it is responsible and is required to notify the student in writing if they owe a repayment within 30 days.
Up through the 60% Attendance point in each payment period or period of enrollment, a pro rata schedule is used to determine the amount of Title IV funds the student has earned at the time of withdrawal. After the 60% point in the payment period or period of enrollment, a student has earned 100% of the Title IV funds he or she was scheduled to receive during the period.
If Haskell attempts to disburse the credit balance by check and the check is not cashed, Haskell must return the funds no later than 240 days after the date Haskell issued the check.
If a check is returned to Haskell or an EFT is rejected, Haskell may make additional attempts to disburse the funds, provided that those attempts are made not later than 45 days after the funds were returned or rejected. When a check is returned, or EFT is rejected, and
Haskell does not make another attempt to disburse the funds, the funds must be returned before the end of the initial 45-day period.
Haskell will inform the student, he/she has 14 calendar day from the date the school sends the notification to accept a post-withdrawal disbursement.
CFR 668.22 (j) (i)
Haskell Indian Nations University does not promote or publish a Leave of Absence policy. Students who have ceased attendance are considered to have withdrawn from school and Haskell FAO must perform an R2T4 calculation.
Haskell FAO has 45 days from the date the institution determines that the student withdrew to return all unearned funds for which it is responsible and is required to notify the student if they are owed a repayment via written notice within 30 days. The school must advise the student or parent they have 14 calendar days from the date the school sent the notification to accept a post-withdrawal disbursement. If a response is not received from the student or parent within the permitted time frame or the student declines the funds, the school will return any earned funds that the school is holding to the appropriate Title IV, HEA programs. A post-withdrawal disbursement must occur within 180 days of the date the student withdrew.
No Appeals process
Financial Aid Policies and Procedures will be kept in the Financial Aid Office. The Financial Aid Office Policies and Procedures Manual will also be maintained on the Haskell Web site.
All policies impacting student will be included in the University Catalog
The purpose of this policy is to provide a method for prompt and equitable settlement of student-initiated complaints in which no other forum is available. This tracking process will be used to monitor and improve customer service toward our students and our departmental operations as part of our continuous improvement efforts.
Haskell Indian Nations University will ensure that student complaints are heard and properly tracked through a uniform process outlined by this policy. This process will be used by Haskell faculty, staff, administration and students to accept and process student-initiated complaints to improve University and department operations.
This policy is a UNIVERSITY Policy.
This Complaint policy does NOT apply to:
*NOTE: For data gathering, any Complaint processed through other means must provide data regarding any complaints and resolutions to the VPUS's office for inclusion in University continuous improvement efforts.
Complaint – a completed student complaint form signed by a student and received the Vice President of University Services (VPUS.)
Student Complaint Form – includes the name of the student; the date and time of the event complained of (if applicable); the name(s) of the person(s) performing the process/procedure (if applicable) or the departmental process/procedure; a description of what supports the complaint; the proposed solution; the signature of the complaining student; and the date of signature. The back page of the form contains information to document the internal process for ensuring timelines are kept as well as connection to Strategic Initiatives for continuous improvement. A template is attached to this policy.
A student may obtain a copy of the Student Complaint Form at the VPUS's office in Pushmataha, on the Haskell website, in Deans' Offices, VPAA's Office, or the President's Office.
Within five (5) business days of receiving a complaint, the VPUS shall route the written complaint to the appropriate Haskell official for a response.
The responding Haskell official shall send a written response to the VPUS within five (5) business days.
The VPUS shall provide a written response to the complaining student within five (5) business days of receiving the Haskell official's response.
The timelines have been identified to ensure prompt resolution of student complaints. However, in the rare instance where these timelines are not kept, the Haskell Official and/or VPUS must provide justification as to why the timeline was not kept to his/her supervisor. Continuous failure to comply with this policy may be grounds for discipline.
NOTE: There shall be no retaliation against any student who participates in this process.
A student must submit a complaint within five (5) business days of the date of the occurrence or matter.
The total timeframe from the receipt of a filed complaint to the VPUS outcome response to the student should be no longer than fifteen (15) business days.
The files shall reside in the office of the Vice President for University Services in a locked file cabinet and shall follow the University's Records Management Plan that may call for them to be archived after 3-5 years.
Student Complaints will be kept confidential, except when communicated to the appropriate Haskell official for resolution/disposition. These Complaints will be kept in a locked file and if placed in an electronic format for data analysis, the student's name shall be removed and an alternative identification number will be used when sharing these Complaints in aggregate form for data analysis and evaluation of University or department operations.
Upon approval, all Haskell employees will be notified of the policy through email. The policy will be included in the Haskell Catalog, Student/Program Handbooks and Faculty/Adjunct Handbooks. The policy and complaint forms will also be available at the VPUS office or via the Haskell website. The policy will be discussed and reviewed with students at the beginning of each semester during the new/returning/transfer student orientation.
This policy will follow the following vetting process:
To ensure compliance with 25 CFR 42.4
25 CR 42.4
xx
Because the existence of close relations between faculty and students has the potential to create either actual or perceived bias, relationships between faculty and students should remain on a professional level. Faculty bears the burden of creating and maintaining working relationships with students, while limiting actions, activities, or behavior that may be viewed as actual, potential or perceived conflicts of interest.
Conflicts of interest include actual, potential, and perceived conflicts. Conflicts of interest occur when faculty do not demonstrate and adhere to their proper roles as intellectual guides and counselors. Conflicts of interest also occur when faculty does not make every reasonable effort to foster honest academic conduct, and ensure that their evaluation method reflects each student's true merit.
Conflicts of interest generally arise from faculty-student relationships that exist outside the classroom.
Faculty includes any University employee or volunteer who supervises, evaluates, selects, advises, counsels, or exerts control over students. All faculty members are subject to this policy. Examples of employees subject to this policy include, but are not limited to, full-time faculty, adjunct instructors, athletic coaches, advisors, counselors, residence personnel, and club sponsors.
Students include those who are currently enrolled at Haskell, those in the process of applying for admission to the University or one of its programs, or those enrolled, enrolling, or likely to enroll in university courses and programs.
This policy does not replace the applicability of existing federal law or University policy that may apply to improper relationships, such as, but not limited to, Title VII of the Civil Rights Act or the University Policy on Sexual Harassment.
The foundation of the faculty-student relationship requires mutual respect between the student and the faculty, and the respect of both for the academic process. For an effective learning environment, students must be assured that they will be judged in a fair and equitable manner and on equal footing with their peers. Inherent in the faculty-student relationship is a disparity of authority, with faculty holding potentially extensive authority over students, both in terms of current grades and in future academic and employment opportunities. To assure student trust in the academic process and to foster the necessary confidence in the basic fairness of the academic environment, faculty and other members of the University community with authority over students must conduct their affairs with students in a manner that is free from actual, potential, or perceived conflicts of interest.
Conflicts of interest include actual, potential, or perceived conflicts. Relationships that may give rise to conflicts of interest include, but are not limited to:
The harm arising from conflicts of interest may impact not only the student participant, but may also impact other students who believe that student involved in the relationship is receiving preferential treatment. Third parties may bring the alleged conflict of interest to the attention of the dean/supervisor or to the Office of the Vice-President for Academics. Any third party who has raised the issue of a conflict will be notified that the conflict has been addressed. The third party complainant is not entitled to receive specific information on the manner in which the conflict is addressed.
When a dean/supervisor or the Vice-President for Academics becomes aware of a conflict, steps will immediately be taken to alleviate the conflict.
Failure to comply could be grounds for discipline.
N/A
Manager(s) and/or supervisor(s)
This chapter describes the Assistant Secretary - Indian Affairs (AS-IA) Information Resources Management (IRM) program and its scope, goals, responsibilities, and structure. The program has been established to effect the administration, policy guidance, program direction, and authority of the Deputy Assistant Secretary for Information Resource Management/Chief Information Officer - Indian Affairs (DASIRM/CIO - IA) for information resources management activities throughout the AS-IA and Bureau of Indian Affairs (BIA). The IRM program provides the policy, authorities, and responsibilities of the DASIRM/CIO - IA and its relevance to the management and oversight of the Information Technology (IT) serving individual Indians, Indian tribes, and Indian Affairs business owners. The AS-IA IT organization applies innovative management and technologies to enhance service delivery to a complex, nationwide organization which interfaces with tribes and other governmental agencies, both internal and external.
The DASIRM/CIO - IA is responsible for the acquisition, utilization, architecture, security, operations and information resources management and IT; develops IT policy and procedures; and serves as system owner and system manager for all BIA systems. The Office of the Chief Information Officer - Indian Affairs (OCIO-IA) IRM program encompasses the information resources and information management and coordination processes of the AS-IA and all BIA offices. The policies, procedures and standards established within the OCIO - IA shall also apply to work or activities performed by consultants, contractors, universities and other government agencies for the AS-IA to the extent that these activities involve information resources management functions or processes. The OCIO - IA provides leadership to six information management directorates, which manage IT and IT investments; creates new computer applications; implements security technology policy, practices, and standards; develops new information technology policy; engineers modern information technology infrastructures, and operates Indian Affairs technology and major applications; and implements appropriate Privacy Act sensitivity and confidentiality requirements for Indian Affairs data for electronic and hardcopy formats.
It is the policy of the DASIRM/CIO - IA to plan, design, operate, and protect government information resources for conducting official government business in accordance with applicable federal and departmental directives and guidelines for Indian Affairs (IA).
The IRM program is based on the authorities assigned to the AS-IA and delegated to the DASIRM/CIO - IA, as delineated in 110 DM 8.5 and 130 DM 10. The IRM program is the focal point for the implementation of public laws, Federal regulations, and Executive Orders related or pertaining to information resources. The following is a list of the most significant of these authorities:
The following is a list of terms and definitions most frequently used when describing IRM functions or activities. Each program chapter for the core program disciplines contains additional terms and definitions, which are primarily related to that discipline.
The IRM program is developed and maintained according to the following structure.